Loading...
HomeMy WebLinkAbout2004-09-02 Council on Aging PacketITEM 1' ITEM 2' ITEM 3' ITEM 4: ITEM 5: a, b, c. ITEM 6: ITEM 7: ae ITEM 8: ITEM 9: ITEM 10' ae ITEM 11- COUNCIL ON AGING SEPTEMBER 2, 2004 KENAI SENIOR CENTER 10:00 A.M. AGENDA CALL TO ORDER/h ROLL CALL AGENDA APPROVAL APPROVAL OF MEETING SUMMARY -- August 5, 2004 PERSONS SCHEDULED TO BE HEARD OLD BUSINESS Discussion/Recommendation -- Fee Increases/Senior Center Rental 1. Deposit/Rental Char§e {Dinin§ Room) 2. Divider Rental Fee Discussion/Recommendations for Change -- "Frequently Asked ~uestions" Discussion/Recommendations for Change -- Kenai Senior Center Rental Agreement NEW BUSINESS REPORTS Council on Aging Chair Director Council Liaison ~UESTIONS/h COMMENTS PERSONS NOT SCHEDULED TO BE HEARD INFORMATION Council Action Agendas of August 4 and 18, 2004. Kenai City Council Policy for Commission, Committee, Board and Council on Aging Meetings and Work Sessions. ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETINg: CAROL -- RACHAEL 283-8231 OR, -- 283-4156 COUNCIL ON AGING AUGUST 5, 2004 KENAI SENIOR CENTER 10:00 A.M. AGENDA ITEM 1: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY -- July 1, 2004 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS ITEM 6: NEW BUSINESS ao be Discussion -- Dining Room Rental/Change in Rates 1. Dining Room, Kitchen Fees and Deposit 2. Dance Floor Rental Fee 3. Dividers Rental Fee Discussion-- Meal Cost vs. Salad Bar ITEM 7: REPORTS a. Council on Aging Chair Director Council Liaison ITEM 8: OUESTIONS/h COMMENTS ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: INFORMATION ae Council Action Agendas of July 7 and 21, 2004. ITEM 11: ADJOURNMENT NEXT MEETING: SEPTEMBER 2, 2004 -- 10 A.M. COUNCIL ON AGING AUGUST 5, 2004 KENAI SENIOR CENTER 10:00 A.M. CHAIR BILL OSBORN, PRESIDING MEETING SUMMARY ITEM 1' CALL TO ORDER & ROLL CALL Chairman Osborn called the meeting to order at approximately 10:00 a.m. was confirmed as follows: Roll Members present: Members absent: Others present: ITEM 2: J. Hollier, E. Jones, D. English, B. Osborn, J. Harris, and F. Wilson S. Huddleston, R. Jurgensen, and G. Kuntzman. Senior Director Craig, Council Member Swarner, A. Wheeler, P. Kim, and R. Meeks AGENDA APPROVAL MOTION: Member Harris MOVED to approve the agenda as presented and Member English SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MEETING SUMMARY -- July 1, 2004 It was noted the reference to "Mike McConnell" should be "James McConnell." MOTION: Member Hollier MOVED to approve the meeting summary as corrected and Member Jones SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None. ITEM 5: OLD BUSINESS-- None. ITEM 6: NEW BUSINESS Discussion -- Dining Room Rental/Change in Rates Dining Room, Kitchen Fees and Deposit-- Discussion was moved to the September meeting. · Dance Floor Rental Fee -- Consensus of the membership was to include the dance floor fee in the building rental fee and raise the rental fee to $350. Dividers Rental Fee -- Craig will research the fees and bring back to the September meeting. Discussion -- Meal Cost vs. Salad Bar Craig noted, because costs of food has risen and funding income is less, she suggested discontinuing the daily salad bar and make it available only on Wednesdays and for special events. Discussion followed and the consensus of the group was the seniors like the served buffet manner in which they were now receiving their food as it allows them an opportunity to make meal suggestions, etc. MOTION: Member Harris MOVED to discontinue the daily salad bar and offer it only on Wednesdays and special events. Member English SECONDED the motion. Hollier No Huddleston Absent Jurgensen Absent Kuntzman Absent I Osborn Yes Harris Yes clones Yes English Yes Wilson Yes MOTION PASSED. ITEM 7: REPORTS Council on Aging Chair -- No report. 7-b. Director -- Director Craig reported on her two-day Medicare Conference she attended Anchorage. A discussion took place relating to lowering the age to use the Center. It was noted, the age should remain at 60 years due to grant requirements. However, it was suggested people under the age of 60 be encouraged to participate in activities such as line dancing, etc. COUNCIL ON AGING AUGUST 5, 2004 PAGE 2 7-c. Council Liaison -- Council Member Swarner reported on actions taken by council at their August 4 meeting. ITEM 8: ~UESTIONS & COMMENTS ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD Paul Kim -- Reported he belongs to the Anchorage Senior Center and visits the Kenai Center on occasion. Kim stated he believes Kenai has a good program, friendly seniors and a great staff. ITEM 10: INFORMATION 10-a. Council Action Agendas of July 7 and 21, 2004. ITEM 11: The meeting adjourned at approximately 11'50 p.m. Meeting Summary prepared by: Carol L. Freas, City Clerk COUNCIL ON AGING AUGUST 5, 2004 PAGE 3 August 26, 2004 To Members of Council on Aging; Please read the attached Remal Agreement, "Frequently Asked Questions," and the "Rental Fees". As per our discussion at the last meeting, come with suggestions for the above sheets including suggested fee increases. Any suggestions will be forwarded to Council for approval. Hope to see you all at the meeting! KENAI SENIOR CENTER RENTAL Rental Fees Main Dining Room Kitchen TV/VCR Dishes (each place setting) Each Additional Service Call $300.00 90.00 50.00 1.25 50.00 ......plus tax Effective July 1, 2003 Janitor Service Fee (Mandatory) Check is made to Tom English 100.00 e OS S separate charge from rental fee~refunded after your event) Dining Room Kitchen $175.00 90.00 Answers to your.. We have the following number of tables available: 18 48" round tables (seats 6) 10 54" round tables (seats 8) 4 5' X 2' rectangular tables 6 additional 48" round tables (must be reserved) e The tablecloths at the Center are not available for public use. Two local cleaners rent tablecloths. In Kenai, Joe's Laundry - 283-7808, in Soldotna, American Linen - 262-2504. ge Coffee pots and filters are provided for your use. The coffee maker is automatic and dOes not require water. You will need to provide your own coffee, cups, and cream and sugar. 4. The trash dumpster is located outside the kitchen door. It is your responsibility to see your trash get to the dumpster. Please be sure to securely close and tie your trash bags. 5. The freezer/pantry is off limits to the general public. e Two hundred (200) chairs are in the dining room. An additional 30 chairs are available if prior arrangements are made. 7. The room seated capacity is 210 individuals. 8. The outside barbeque area is provided for your convenience. 9. Cleaning equipment and replacement garbage bags are located in the janitor's closet. 10. Rental of the facility does not include prior day access. 11. The grill and deep fryer cannot be used. 12. If you rent the kitchen, the refrigerator is available, but space is limited. 13. The butcher-block table is not a Cutting board! Please do not cut on this. 14. You will need to fumish your own pots, pans, bowls, etc. 15. The dishwasher is available for your use. If you need instructions -just ask! Remember, if there is food in the dishwasher after your use, it must be cleaned out, turned off, and water drained. 16. When using the stove or ovens, you must mm on the exhaust fan. The switch is located on front right of the fan. 17. When renting the building, please notice any prior damage to the facility or equipment you do not want to be responsible for. We attempt to keep the Center in excellent condition and appreciate notification of deficiencies. 18. If you are having a wedding reception, please do not throw birdseed inside the facility or outside the fi'ont door- it settles in the rocks and then sprouts! Please keep in mind- whatever is thrown, must be picked up. 19. The only rooms available for rental are the dining room, kitchen, restrooms and foyer area. 20. When your rental is finished, someone needs to remain on the property until our employee has returned to check the facility. You will return the key to them. If you leave the building before it is inspected, you will be held accountable for any damage and your deposit will be held. 21. Should your rental date fall on a weekday, the dining room is available after 2:30pm and the kitchen area after 3pm. The Senior Center's activities end at 4 pm. 22. If everything is left the way you found it, your rental deposit will be refunded by the City of Kenai the week following your rental. You will receive the check through the mail. See the attached list to ensure that your deposit is refunded to you. 23. Once the building security aide has lef~ the premises any request for additional services, which require a remm trip to the Center, will constitute an additional $50.00 charge. 24. Just a reminder that the Kenai Senior Center is a non-smoking facility. 25. The fireplace (in the foyer area) is not available for public use. 26. We have a dance floor! You are welcome to use it, however, you will need to find a couple of people to assist with putting it together and taking it apart. 27. All supplies and equipment brought into the Center will need to be removed immediately after your scheduled event. We understand sometimes it is not convenient to remove large items late in the evening. If we are not rented the following day and if prior arrangements are made, the items can be picked up by 9am the next business day. A $20.00 per day charge will be deducted from your deposit for each day equipment remains at the Center. 28. Do you have a caterer? Make sure they receive a copy of the contract and this sheet. We have found that most caterers are not aware of the contract "roles and safeguards". We cannot give the key to the caterer on your behalf. 29. WHEN MOVING THE TABLES, PLEASE TURN THEM ON THEIR SIDES AND ROLL THEM INTO PLACE OR PICK THEM UP. Dragging them causes damage to the carpet. 30. The following is what is included in a place setting. Each place setting is $1.25 and you can have one o f each o f the following: Dinner Plate Salad Plate Dessert Plate Coffee Cup/Saucer Large Soup Bowls Small Soup Bowls Monkey Bowls Water Glasses (Tumblers) Water Glasses (Stemmed) Wine Glasses Knives Forks Spoons Coffee Carafes Water Pitchers Salt~eppers Dishes must be ordered by the day before your event. It is important they be clean and returned to where you found them. They will be checked and counted by the security aide. To ensure that your deposit(s) are refunded, the following must take place: . The Securi ,ty Aide must personally check you in and out. Please contact the security aide ½ hour before you are ready to leave the premises. Do not leave the facility until the security aide arrives and checks you out. 2. If the kitchen has been rented, it must be cleaned and put back to the state that you found it. There is a checklist in the kitchen to finalize. 3. The individual who signed the rental contract must be the one who checks in and out with the security aide. If a situation arises that makes this impossible, the renter can give written authorization to another individual giving permission to "stand in" on his/her behalf. This must be cleared with the Senior Center office. 4. All trash and decorations must be removed fi'om the facility. If there is equipment that is used for the event, it must be removed that evening. -4 Thank you for your cooperation. We are glad you enjoy using our facility and we appreciate your help in maintaining its appearance. City of Kenai KENAI SENIOR CENTER Rental Agreement A. PARTIES This Agreement, made and entered into this day of between the City of Kenai/Senior Center, hereinafter referred to as LESSOR, and , hereinafter referred to as LESSEE. ,200-- B. RENTAL SPACE The LESSEE agrees to quit and surrender the demised premises to the LESSOR at the end of the term, in the same condition as date of commencement of this rental agreement, ordinary use and wear thereof excepted. C. PURPOSE The aforementioned space to be used solely for the purpose, and no other, of: D. USE DATES 1. Under this Agreement, use of the rented space shall commence at ~o'clock . M. on for the purpose of said event, and shall end at o'clock . M. on . Vacation of the premises must be completed by o'clock M. on Time is of the essence in this Agreement. The time herein granted shall not be extended for any purpose without the express written permission of the City of Kenai Senior Center Director (hereinafter.Director). If such permission is granted, all additional time shall be paid for the LESSEE, according to the schedule of fees fixed by the Director. E. LEASE TERMS 1. LESSEE agrees to pay LESSOR for the use of rented space the amount of DOLLARS ($ ) for the time period stated above. Said payment is due two (2) weeks prior to the scheduled event. 2. LESSEE agrees to deposit, at the time of the signing of the Agreement, the mount of DOLLARS ($ ) as a deposit to cover rental, incidental expenses and damages. Senior Center Rental Agreement Page 1 of 4 LESSEE: LESSOR: ge It is agreed that if the LESSEE fails to hold the event specified herein above, at the agreed time, n,- rental or deposit refund shall be made. . LESSEE shall not have access to or use of kitchen facilities on the premises unless specifically agreed to in the lease and LESSEE pays the additional fee. o LESSEE agrees to limit and control smoking by guest, employees, invitees, and any other person allowed to use the premises by LESSEE to the designated smoking area (outside the fi-om entrance) pursuant to A.S. 18.35.300-355. F. CLEANUP The LESSEE agrees to return the premises in as clean and orderly condition as received at the start of said lease. Furniture shall be returned to the original position. Should the premises not be returned in such a manner as outlined above, the LESSOR shall deduct cost of cleanup fi'om the deposit. Should the cost of cleanup exceed the deposit amount, the LESSEE shall pay the additional cost to the LESSOR upon demand. G. INDEMNIFICATION LESSEE agrees to indemnify and defend and save harmless, the LESSOR against any and all claims for personal injury, death, or property damage resulting directly or indirectly from any act, incident, or accident, occurring as a result of the acts, errors or omissions, of the LESSEE or its agents, guests, invitees, or employees, arising in connection with the operations, use, or occupanc3 of the premises by LESSEE. H. GENERAL TERMS AND CONDITIONS OF USE AND OPERATION 1. LESSEE may not assign or sublet this lease. 2. LESSEE agrees that at all times he will conduct his activities with full regard to public safety, and will observe and abide by all applicable regulations and requests by duly authorized agencies responsible for public safety. 3. LESSEE will comply with all laws of the United States and State of Alaska; all municipal ordinances; and all lawful orders of the police and fire departments, or other municipal authorities; and will obtain, and pay for all necessary permits and licenses and will not do, nor allow to be done, anything on said premises during the term of this lease in violation of any such laws, ordinances, roles or orders. 4. LESSEE shall not admit to said premises a larger number of persons than can safely and freely move about in said premises; and the decision of LESSOR in this respect shall be final. It is further understood and agreed that LESSEE will permit no chairs or seats to remain in the passageways or fire exits in said premises and will keep all passageways and fire exits clear at all times; and that the sidewalks, grounds, entries, passages, vestibules, halls abutting streets, and all Senior Center Rental ~4 greement Page 2 of 4 LESSEE: LESSOR: ways of access to public utilities of said premises, shall not be obstructed by LESSEE or used for any purpose other than for ingress to and egress from demised premises. 5. LESSEE shall not injure, nor in any manner deface said building or premises; and shall not permit anything to be done whereby said building or premises shall be in any manner injured or marred,. or defaced, nor shall LESSEE drive, nor permit to be driven, any nails, hooks, tacks, or screws, in any part of the building, nor shall LESSEE make, or allow to be made, any alteration of any kind therein. That if said premises, or any portion of said building or grounds, during the term of this lease, shall be damaged by the act, default, or negligence of LESSEE or by LESSEE'S agents, employees, guests, invitees, or any person, or persons admitted to said premises by said LESSEE, the LESSEE will pay LESSOR upon demand such sum as shall be necessary to restore said premises to their original condition. Se LESSEE shall refrain and instruct invitees to refrain from standing closer than ten (10) feet from the edge o f the bluff. o LESSOR does not relinquish and does hereby retain the right to enforce all necessary laws roles, and regulations, for the management and operations of said premises. LESSOR retains the fight to enter the demised premises at any time and on any occasion, without any restrictions whatsoever. 8. LESSOR reserves the fight to eject, or cause to be ejected, from the premises any disorderly person; and neither LESSOR nor any of its officers, agents, or employees, shall be liable to LESSEE for any damages that may be sustained by and through the exercise of such fight. 9~ LESSEE will not allow beer, wine, liquor, or alcoholic beverages of any kind to be sold upon said premises without the express written consent of LESSOR. Should the City agree to allow the sale of alcoholic beverages on the premises, a vendor licensed by the Alaska Alcoholic Beverage Control Board must dispense any and all alcohol beverages on the premises. The vendor must have, during LESSEE'S occupancy of said premises, policies of general liability and liquor liability. Said policy must be from a reliable insurance company authorized to transact business in the State of Alaska and subject to sUit in Alaska. The City shall be named as an additional insured on said policy. Coverage ~hall be in the amount of $50,00 for bodily injury, death or property damage resulting fi'om one occurrence. LESSEE agrees to furnish and place on file with LESSOR, a copy of said policy or a certificate that a policy of insurance has been issued, at the time of execution of this Agreement. The policy is subject to approval by LESSOR. 10. The premises are to be used for non-commercial purposes only. LESSEE shall not allow the premises to be used for commercial purposes in any manner. The Kenai City Manager shall be the sole authority for determining which purposes are commercial. 11. Special Conditions- Senior Center Rental Agreement Page 3 of 4 LESSEE: LESSOR: LESSEE agrees to accept all terms and conditions of this Agreement. Any decision affecting any matter not herein expressly provided shall rest solely within the discretion of the City of Kenai Senio: Center Director. IN WITNESS WHEREOF, We the said parties herein set our signatures this , 200_.__. day of LESSOR: LESSEE: CITY OF KENAI Signature City Manager Printed Name of LESSEE Mailing Address City State ~elephone FOR OFFICE USE ONLY [-] The facility has been inspected and the full amount of the deposit, $ can be returned. The facility has been inspected and the sum of, $ to cover costs of repair. The following has been found to be damaged: , shall be withheld Staft Signature Date Senior Center Rental Agreement Page 4 of 4 LESSEE: LESSOR: AGENDA KENAI CITY COUNCIL- REGULAR MELTING AUGUST 4, 2004 7:00 P.M. KENAI CITY COUNCIL CHAMBERS htt~' //www. ci.kenaJ.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B:. 1. SCHEDULED PUBLIC CO_M___M~-NTS (10 minutes) Bric Dart, U.S. Fish & Wildlife Service -- Wetlands Protection/Future Grants. . Leon (~uesnel-- KPD response. ITEM C: UNSCHEDULED PUB_MC CO__MM_~N~ (3 minutes) ITEM D: _ REPORTS OF KPR ASSR__MnLY, L~_-ISL&TO~_S AND_ COUNCH-S ITEM E: -REPORTS OF KRNAI CONV~-NTION ~ VISITOR8 _nUI~I~.&U BOARD AND KENAI ITEM F: PUBLIC HEARINGS Ordinance No. 2052-2004--Adopting KMC 13.40.055 to Require Minor~ Under Eighteen (18} Years Old to We~ a Properly Fitted and Fa~tened, Cer~ed, Protective Helmet While Riding Bicycle~ and Other Similar Vehicles in Public Access Areas, and Imposing a Fine for Violation of These Requirements. e (Clerk's Note: A Motion for Reconsideration was made by Council Member Moore at the July 7, 2004 Council Meeting and is on the table for action.) Ordinance No. 2056-2004-. Increasing Estimated Revenues and Appropriations by $51,491 in the General Fund for a Juvenile Justice Grant From the State of Alaska to be Passed Through to the Boys & Girls Club of the Kenai Peninsula. , , e , . 10. ITEM G: Xe ITEM H: ~/~/,~. 2. ITEM I: Ordinance No. 2057-2004 -- Dedicatm§ Certain City-Owned Foreclosed Lands for a Public Purpose and Authorizing the Sale of Lands Not Needed for a Public Purpose. Ordinance No. 2058-2004-- Amending a Portion of the City's Minor Offense Fine Schedule in KMC 13.10.015 to Match the State of Alaska's Bail Schedule. Resolution No. 2004-40 -- Awarding the Bid to Great Bear Ford for Two Four-Door Police Package Sedans for the Total Amount of $46,069.90. Resolution No. 2004-41 -- Transferring $2,694 From the General Fund Contingency to Ataimal Control Machinery and Equipment. Resolution No. 2004-42 -- Awarding the Bid to Great Bear Ford for an Animal Control 4x4, 3/4-Ton Pickup Truck for the Total Amount of $23,693.76. Resolution No. 2004-43 -- Transferring $12,000 From the General Fund Contingency to Parks - Improvements Other Than Buildings to Match a U.S. Fish and Wildlife Grant. Resolution No. 2004-44-- Approving a Contract to Peninsula Construction, Inc. for the Project Entitled Kenai Municipal Airport Terminal Modifications - 2004 for the Total Amount of $358,815.00. Resolution No. 2004-45-- Authorizing the City Manager to Develop and Implement a Program to Educate the Public About the Importance of Wearing Protective Helmets While Riding Bicycles, Similar Vehicles or Ice Skating and to Provide Incentives for Persons Under the Age of 18 Years to Wear Such Protective Helmets. *Regular Meeting of July 21, 2004. OLD BUSINESS Discussion -- Lawton Acres/Preliminary Plat Approval -- Policy for Commissions, Committees and Boards NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 . , ITEM J: . 2. 3. 4. 5. 6. 7. *Ordinance No. 2059-2004 -- Increasing Estimated Revenues and Appropriations by $5,000 and Transferring $5,000 in the General Fund for a Grant From the State of Alaska for a Thermal Imaging Camera {TIC) for the City of Kenai Fire Department. Approval -- Agreement/Frisby Golf Course/East End Trails COMMISSION/CO__MM~TT~ I~PORT~ Council on Agin§ Airport Commission Harbor Commission Library Commission Parks au Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Mumcipal League Report e. Arctic Winter Games d. Stranded Gas Committee ITEM K: ITEM L: REPORT OF T~19~ M&YOI~ _ ADMINISTRATION I~PORTS 1. City Manager 2. Attorney 3. City Clerk ITEM M; DISCUSSION 1. Citizens (five minutes} 2. Council .,,.EXECUTIVE SESSION- None Scheduled ITEM N: ADJOURNMENT AGENDA KENAI CITY COUNCIL- REGULAR MEETING AUGUST 18, 2004 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http'//www, ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *Ail items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS ( 10 minutes) . Jennie Porter (for Moms Porter) -- Snug Harbor Packing Company Cannery Equipment ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: REPORTS OF KPB ASSEMBLY~ LEGISLATORS AND COUNCILS ITEM E: REPORTS OF KENAI CONVENTION & VISITORS BUREAU BOARD AND KENAI CHAMBER OF COMMERCE ITEM F: PUBLIC HEARINGS Ordinance No. 2059-2004 -- Increasing Estimated Revenues and Appropriations by $5,000 and Transferring $5,000 in the General Fund for a Grant From the State of Alaska for a Thermal Imaging Camera (TIC) for the City of Kenai Fire Department. e Resolution No. 2004-45-- Authoriz~g the City Manager to Develop and Implement a Program to Educate the Public About the Importance of Wearing Protective Helmets While Riding Bicycles, Similar Vehicles or Ice Skating and to Provide Incentives for Persons Under the Age of 18 Years to Wear Such Protective Helmets. ae Remove from table. Substitution of Resolution. Consideration of Resolution. o o o , ITEM G: ,,, , ITEM H: ITEM I' o , , , , , ITEM J: , 2. 3. 4. 5. 6. Resolution No. 2004-46 -- Transferring $6,000 in the General Fund to Purchase a Vehicle Hoist. Resolution No. 2004-47 -- Transferring $4,000 In the General Fund for a Geophysical Survey of the Kenai Cemetery. ro Identify Unmarked Gravesites. *Liquor License / New -- Charlotte' s, Inc., d / b / a Charlotte's - Restaurant/Eating Place Public Convenience. *Application for Restaurant DesiEnation Permit -- Charlotte's, Inc., d/b/a Charlotte's. MINUTES *Regular Meeting of August 4, 2004. OLD BUSINESS NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 *Ordinance No. 2060-2004 -- Increasing Estimated Revenues and Appropriations by $533,333 for Airport Grants. *Ordinance No. 2061-2004 -- Increasing Estimated Revenues and Appropriations by $2,850 in the General Fund for Disc-Golf Materials and Equipment. *Ordinance No. 2062-2004 -- Increasing Estimated Revenues and Appropriations by $11,867 in the General Fund for Library Grants. Approval -- Lease of Counter Spaces No. 34 and 35, Kenai Mumcipal Airport Terminal Space/Mike Spizak, d/b/a Bellair, Inc. Discussion -- Chamber of Commerce/City of Kenai Proposed Memorandum of Agreement and Budget for Development of Business Attraction Program. COMMISSION! COMMITTEE REPORTS Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission . Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Arctic Winter Games d. Stranded Gas Committee ITEM K: REPORT OF THE MAYOR ITEM L: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM M' DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION -- Recreation Center Litigation. ITEM N: ADJOURNMENT KENAI CITY COUNCIL POLICY FOR COMMISSION, COMMITTEE, BOARD AND COUNCIL ON AGING MEETINGS AND WORK SESSIONS Commission, Committee Board Reappointment: If, after a term (or consecutive term) of appointment has been completed, a commission, committee or board member would like to be reappointed for an additional term, an application must be submitted to council for consideration and approval. Formation of Subcommittees of Commissions, Committees or Boards: A subcommittee of a commission, committee or board may be formed for a specific function if upon review by administration, it is indicated the subcommittee would be a governmental body and a subcommittee of a public entity and if the formation is approved by Council. If a subcommittee is approved by Council, the meetings of the subcommittee must be open to the public; meeting notices shall be posted on the Official City Bulletin Board in Kenai City Hall and on the city website at least five (5) days prior to the meeting; and the meetings may be recorded with a portable tape recorder and the tapes (the official record) stored in the City Clerk's Office. Meeting Schedules: Until further notice, the commission/committee meeting schedule is as follows: 1. Corn_mission, committees and boards, including Library, Harbor, Parks & Recreation and Airport Commissions and Beautification Committee, shall meet on a monthly basis. 2. Council on Aging shall meet monthly at the Kenai Senior Center. 3. Planning & Zoning Commission and the Personnel Arbitration Board is exempted from this meeting directive. 4. Commissions, committees, boards and the Council on Aging may, with the City Clerk's approval and notification of Council and City Manager, hold special meetings (for a specific purpose) on an as-needed basis. 5. Commission, committee and board meetings may be cancelled by the City Clerk, with notification of Council and City Manager, if cancellation is warranted, i.e. lack of agenda items, pre-knowledge of lack of quorum, etc. 6. All co_m__m_~ssion, committee and board meetings (except Council on Aging) will be held at Kenai City Hall and begin at 7:00 p.m. Exceptions for subcommittee meetings may be made with advance notice to and approval by the City Clerk. 7. Any additional commissions, committees, or boards formed will be set and incorporated into the following meeting schedule by the City COuncil. Minutes/Meeting Recording: 8. Excepting the Planning & Zoning Commission and Personnel Arbitration Board, responsibility of taking notes and electronically recording the commission, committee, board meetings, falls to the department liaison (staff member) to the specific meeting group. 9. Summary minutes will be produced by the City Clerk from the department liaison notes and provided to the City Council as official records of the meetings. 10. Electronic recordings of the meeting group, except the Planning & Zoning Commission, shall be kept for two years. 11. Planning & Zoning Commission meeting recordings shall continue to be kept for six years. Work Sessions: 12. Commission, committees and boards shall receive the City Clerk's approval to hold work sessions to be held on a date other than that of a regularly scheduled meeting or at a time immediately prior to a regularly scheduled meeting, i.e. a 6:00 p.m. work session before a 7:00 p.m. meeting. 13. Work sessions may not be held without the approval of the City Clerk unless they occur on the night of and at the time of a regularly-scheduled advertised meeting. 14. During work sessions, only items on the work session agenda may be discussed and no formal actions may be taken. 15. All commission, committee and board meetings must be given appropriate public notice. The schedule for all City of Kenai commissions, committees, boards and Council on Aging is as follows: Commission/Committee / Board Planning & Zoning Commission Library Commission Harbor Commission Council on Aging Beautification Committee Parks & Recreation Commission Airport Commission Meeting Schedule Twice monthly Monthly Monthly Monthly Monthly Monthly Monthly Meeting Months January through December, Second & Fourth Wednesdays First Tuesday . First Monday after first council meeting of the month. First Thursday Second Tuesday First Thursday Second Thursday EFFECTIVE: This directive shall take effect on July 1, 2004 and remain in effect until modified by the Kenai City Council. Approved by the Kenai City Council on the fourth day of August~~004. ~ ATTEST: Carol L. Freas, C~ty clerk OH~~/I~LL~I~', MAYOR Clf 7/30/04