HomeMy WebLinkAbout2023-04-11 Beautification MinutesKENAI BEAUTIFICATION COMMITTEE
REGULAR MEETING
APRIL 11, 2023 — 6:00 P.M.
KENAI CITY COUNCIL CHAMBERS
210 FIDALGO AVE., KENAI, AK 99611
CHAIR SARAH DOUTHIT, PRESIDING
MIIUI ITCC
1. CALL TO ORDER
A Regular Meeting of the Kenai Beautification Committee was held on April 11, 2023, in City Hall Council
Chambers, Kenai, AK. Chair Douthit called the meeting to order at approximately 6:00 p.m.
a. Pledge of Allegiance
Chair Douthit led those assembled in the Pledge of Allegiance.
b. Roll Call
There were present:
Sarah Douthit, Chair Lisa Gabriel, Vice Chair
Emily Heale Terri Wilson
Barbara Roland Janet Phillips
Christina Warner
A quorum was present.
Also in attendance were:
Tyler Best, Acting Parks & Recreation Director
Shellie Saner, City Clerk
Teea Winger, City Council Liaison
c. Election of Chair and Vice -Chair
MOTION:
Vice Chair Gabriel MOVED to re -appoint Sarah Douthit as Chair. Committee Member Phillips
SECONDED the motion.
VOTE: There being no objection; SO ORDERED.
MOTION:
Vice Chair Gabriel Moved to nominate Emily Heale as Vice -Chair Chair Douthit SECONDED the motion.
VOTE: There being no objection; SO ORDERED.
d. Agenda Approval
MOTION:
Committee Member Gabriel MOVED to approve the agenda as presented. Vice Chair Heale SECONDED
the motion.
VOTE: There being no objection; SO ORDERED.
2. SCHEDULED PUBLIC COMMENTS - None.
3. UNSCHEDULED PUBLIC COMMENTS - None.
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4. APPROVAL OF MEETING SUMMARY
a. October 11, 2022
The meeting summary of October 11, 2022 was approved without objection.
6. UNFINISHED BUSINESS — None.
S. NEW BUSINESS
a. Discussion/Recommendation — Recommending City Council Approval of the Student
Representative Policy No. 20.100
City Clerk Saner reported that this would repeal both of the existing student representative policies and
establish one policy that would be applicable to all boards, commissions and councils; she reviewed the
proposed changes to the policy.
Clarification was provided on the role of the student representative, that the draft policy as currently written
would allow non-resident students attending school within the city limits to be eligible for board and
commission appointments, that the one-year term would begin in the fall and extend until the following
fall, and that the student's attendance would be required during the academic school year but optional
during the summer.
MOTION:
Vice Chair Heale MOVED to recommend City Council approval of the Student Representative Policy No.
20.100. Committee Member Gabriel SECONDED the motion.
VOTE: There being no objection; SO ORDERED.
b. Discussion/Recommendation — Recommending City Council Approval of Amendments to the
City Council Procedures for Commissions, Committees and Council on Aging Policy No. 2016-01
City Clerk Saner reviewed the proposed amendments to the Procedures for Commissions, Committees
and Council on Aging Policy.
MOTION:
Committee Member Gabriel MOVED to recommend City Council approval of amendments to the City
Council Procedures for Commissions, Committees and Council on Aging Policy No. 2016-01. Vice Chair
Heale SECONDED the motion.
VOTE: There being no objection; SO ORDERED.
7. REPORTS
a. Parks & Recreation Director — Acting Direct Best reported on the following:
• Leif Hansen Memorial Park Fountain repair was taken off the Capital Improvement Plan.
Minor repairs were done last summer, and a special project has been submitted to do
further repairs to it.
• Fallen tree at the Chamber of Commerce will be replaced by a mature tree, but will take
approximately 10 years before its ready to decorate; another tree has been selected to
decorate for Christmas comes to Kenai.
• Planting Day event will be the first weekend of June; all flowers have been received, are a
different color scheme than previous years.
• Current light pole banners were designed by the Divining Point team who were hired by the
City Council in 2019 to refresh the City's logo and start a marketing plan; their marketing
efforts included soliciting community feedback which resulted in a second round of banner
designs.
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April 11, 2023
• Flowers started arriving in the greenhouse March 241; new scheme due to weather
conditions; red, white and blue colors will complement the City colors as an All -American
City.
• Streets and Parks & Recreation departments worked together to clear off sports fields.
• Ski trails continuing to be groomed.
• Flower hill will not be planted this year due to overgrowth of weeds; a reoccurring
maintenance plan will be developed for future years.
• Committee Member Warner got a flower box for the community garden.
b. Committee Chair — There was discussion on the roles and direction of the Beautification
Committee, and Committee members expressed a desire for increased opportunities for
engagement and input. It was noted that the Clerk's Office is researching the past actions of the
Committee and a work session will be held to discuss it; there was general consensus on the need
for defining the scope of the Committee.
c. City Council Liaison — Council Member Winger reported on the actions of the April 5, 2023 City
Council Meeting.
8. NEXT MEETING ATTENDANCE NOTIFICATION — May 9, 2023
9. COMMISSION QUESTIONS AND COMMENTS
Committee Member Roland thanked everyone for the good meeting.
Committee Member Phillips noted she is looking forward to spring.
Vice Chair Heale stated she is looking forward to codifying the Beautification Committee's responsibilities.
Committee Member Gabriel noted that she is excited for the future of the Beautification Committee, and
thanked City Clerk Saner for the Commission & Committee training session.
Committee Member Warner thanked the Clerk's Office and Parks & Recreation department and stated that
she is looking forward to working them in the future to define the Committee's role.
Chair Douthit said she looking forward to spring. She stated that she has been considering how to expand
the vision of the committee and looks forward to seeing it flourish.
10. ADDITIONAL PUBLIC COMMENTS - None.
11. INFORMATION ITEMS- None.
12. ADJOURNMENT
There being no further business before the Committee, the meeting was adjourned at 7:08 p.m.
I certify the above represents accurate summary of the Kenai Beautification Committee meeting of April
11, 2023.
Meghan Thibodeau
Deputy City Clerk
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