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HomeMy WebLinkAbout1980-07-29 Harbor Commission SummaryKENAI HARBOR COMMISSION P. O. BOX 580 KENA I., ALAS KA 99611 AGENDA - July 29, 1980 REGULAR HARBOR COMMISSION MEETING: HARBOR COMMI SS ION MEMBERS: .. EX-OFF I C I 0 ~MEMBERS: A-G- E-N-D-A 1.'~ Call to Order July 29, 1980- 7:00 p.m. the Public Safety Bldg., at Kenai Mr. Robert Peterkin, Chairman Mr. John Williams, .Vice-Chairman 'Mr. Tom Ackerly Mr. Tom Wagone~ Mr. W.M. Burnett Mr. Ron Issacs Mr. Marvin Dragseth" Mrs. Mr. Betty Glick, Councilwoman Vince O'Reilly, Mayor 2. Roll Call Reports 3. APproval of Minutes, May 27, 1980 and June lO, 1980. ~.~Adjourn KENAI HARBOR COMMISSION P.~O. Box 589 Kenai, A1 aska 99611 July 29, 1980 HARBOR COMMISSION MEMBERS: Mr. Robert Peterkin, Chairman Mr. John Wi I 1 iams, Vice-Cha i rman Mr. Tom Ackerly Mr. W. M. Burnett Mr. Tom Wagoner Mr. Ron Issacs Mr. Marvin Dragseth EX-OFFI C I 0 MEMBERS: Mrs. Betty Glick, Councilwoman Mayor Vince O'Reilly OTHERS PRESENT: Gary Davis, Administrative Coordinator 1. CALL TO ORDER Chairman Peterkin called the meeting to order at 7:10 p.m. 2. ROLL CALL Present: Chairman Peterkin, Commissioner Williams, Commissioner Wagoner, Commissioner Drag.seth. Commissioner Burnett arrived at 7'40. Absent: Commissioner Ackerly and Commissioner Issacs e APPROVAL OF MINUTES The minutes of May 27, 1980 and June 10, 1980 were approved as read. 4. INTRODUCTION OF GUESTS None 5. REPORTS (a) COmm~:~ssioner Willi~am's ?a]sed ~th_e question on the-~.G, tion taken~ on the Wince- Corthel 1 reports. " City Manager Bill Brighton stated that we received a bill, and they were told that we were not going to pay it. it was sent back, Chairman Peterkin said the report did what it was considered the matter resolved. intended to do and he (b) Mayor O'Reilly commented on the ~em~randum from Mr. Brighton on additional monies for Capital Imp' .~Proj He felt the Comm!~ss-i~'on oug~.t to make a poli~Cy dec~'s~on on whether to go for ~h.e whole bundle, H'e wondered i'f the Commi'.ssi'On ..would have backup materials and everything ready by January I, Other considerati'ons are to develop our own cost benefi't rati"o, separate from the Corps of Engineers) -1- Harbor Commission Meeting July 29, 198Q then you have them talking your figures in Juneau. The same memorandum will be going to other groups in the City. The City will have to go in with a coordinated comprehensive package. The Harbor Commission has made it quite clear in regards to the Borough, that it will safe guard the Harbor project. It will not be deluded by being mixed in with other projects. The Harbor Commission is established and can take the fore front, and be receptive to other proposals. During the election process we .can pin down candidates. He stated that we must get the process started with th~ Economical Development.AdminiStration. At this time we have no plans for the road network and no funding for the water and sewer. We should look at the possibility of a cold storage facility. It could be at the airport or the harbor location. EDA can come up with the layout of an industrial park. The Mayor stated that the Commission must work with Frank Mci1 hargey of the Borough Economic Development Department. (c) Mayor O'Reilly reported that there will be a meeting in Anchorage on August 7th and 8th. It will be a public hearing with the Natural Gas Task Force. There would be representatives pro and against using gas liquids in the State, with not many on the pro side.. He suggested passing a resolution supporting the usage of petro chemicals in the State. The Commission could go on record and establish a favorable relationship with all the proposers' Commissioner Burnett arrived at 7'40 p.m. Mayor O'Reilly had to leave the meeting at 8'00 p.m. (d) Chairman Peterkin reported that Gary Davis's position had been extended for 60 days. ~ Mr. Davis stated that the City got the notice of the award from the State for the $500,000. There.was some paperwork'that needed to be done and the City had to pass an ~rdinance accepting the money Mr. Davis asked the Finance Director to include monies for salaries since the grant approval is not final and may not be approved. Ordinance 591-80 was approved by the Council. Transfers can be made. He added that we have 5 years to spend the $500,000. The grant is only for .1 year. Mr, Davis reported that Ordinance 590-80 is the Ordinance establiShing an Admi'n!s-trat?ve Coordinator as a permanent position with the City at pay range 17. Th.i's is the Ordinance that Chairman Peterkin requested the Council table so the Harbor Commission coul.d review it. 'The Harbormaster is already a position in the Code. The Administrative Coordinator is a 1-4 year position. When the harbor is built, there will be a vacant position. Chairman Peterkin brought up 2 points. He stated when the Harbor Commission swings back into action this fall it will overwelm Kim. Also, the Commission has no say in what the pay of the Admin. Coordinator or the secretary will be. Mr. Brighton stated the Commission could make a recommendation but the Council will make the final decision. -2- Harbor Commission Meeting July 29, 1980 Mr. Brighton reported that some members of the Council-were not in favor of hiring any new employees. This would be different because there would be an expi ration date. Commissioner Williams saw two possibilities; (1) we can ask for the filling of the position of Harbormaster now, since it already exists by Ordina.nce. If the harbor is not built, it can be vacated. (.2) We can contract for the services at a base salary with the City supplying backup sUpport services. He~fel.t~.th~t'~'the~reCiPient of the contract be employed 100%, he will be his o~n boss. Mr. Davis stated the pay range of the Harbormaster has not been established. He invisioned the contract would be to perform the services outlined in the grant under the direction of the Chairman of the Harbor Commission and the City Manager. He stated that he would p~efer the contract, for $35,000, and it would include the phrase "and other duties as assigned". Commissioner Wagoner stated that he would prefer the contract. Mr. Brighton said that he would be confortable with either, but would prefer the employment situation. However, it will be up to the Harbor Commission to make a choice on which way they would like to go, and make their recommend- ation to the Council. Commissioner .Williams pointed out that as a City employee, he would be guar- anteed support services, but under a contract how can we justify these services and where would they come from. There was some general discussion on these matters. MOTION Commissioner Williams' moved the Harbor Commission recommend to the City Council that the services, of Administrative Coordinator be contracted to Mr. Gary Davis for'a period of one (1) year for the sum of $35,000 and that the contract be prepared by the City Administration in such a manner as to include the job description of Administrative Coordinator to the Harbor Commission and that item nine (9) of that job description be changed to read' "and other duties as collaterally required". The incumbent will work under direct supervision, in cooperation and conjunction with~',the Chairman of the Harbor Commission and be responsible to the City Manager. The motion was seconded by Commissioner Burnett, there was a roll call vote; the motion carried unanimously. -3- Harbor Commission Meeting July 29, 1980 Commissioner Williams proposed that he would be able to make the Council meeting .on the 6th since Chairman Peterkin would be unable to make it. Commissioner Williams stated that he would recommend that the Council not do anything with the Ordinance if the first one was turned down. Chairman Peterkin proposed that the next Harbor Commission meeting would be August 19. (e) Chairman Peterkin stated that we will need a secretary, the Administrative Coordinator will need to rely heavily on one. Commissioner Dragseth added that we are after a 16 million dollar project. · Surely the Council would approve a secretary and an office. MOTION Chairman Peterkin stated that the chair would entertain a motion to hire a secretary on acceptance of the grant. There was some discussion on the subject. Mr. Davis commented that Mr. Mark Stephans indicated that they weme. review~ing the grant and it is still up in the air. It is the first time they have looked at a grant providing staff services to a city. A few weeks later, they reviewed the grant, had some questions, and wanted a letter of support from the City Council and Administration. That letter was written by Mr. Brighton and is included in the packet. There was further discussion on this and the seCretarial position, AMENDED MOTION Commissioner Williams moved the Harbor Commission recommend to the City Council that a full-time secretary to the Harbor Commission be hired just as soon as technical ly possible. The motion was seconded by Commissioner Burnett, there was a roll call vote; the motion carried unanimously. Chairman Peterkin referred to Steve Lindstrom's visit. He asked Mr. Lindstrom to come in when we get involved with the Wetlands people. PNWA has had consid- e~ab.!e exper?ence worki'ng wi't~, these agencies, (f) Commissioner Wi'lliams questioned what had been in secuning the names of firms capable in doing the design work., Mr. Davis referred to the letter in the packet from PN~A which !~ncl'udes a !~$t of names, a'l I members of PNWA. TAMS~ (iTl'Ppi'ts, Abbott,' McCa,~thy, i.& St~'att.~on)_~ has been down to visit area, R & M Consultants has s~-.h.own !'nterest, -4- Harbor Commission Meeting July '29, 1980 Mr. Davis had alsO contacted Peratrovitch & Nottingham, formerly with R & M. The four should be included in the Requests for Proposals. Commissioner Williams recon~nended that we contact Fluor Ocean Services & Fluor' Corp., which will be the prime Contractor for Pacific LNG. That will mean there will be lots of engineers here, perhaPs we can avoid some of the overhead, such as offices and staff. He thought their Ocean Services office ~as..located in Houston; Fluor Construction was in Irvine, California.. (g) Chairman Peterkin requested that Mr. Davis send all the people on the list, and including Fluor, a letter inviting them to our August 19, 1980 meeting, when w__e. .... wi 11 narrow down the 1 i st to fi ve fi nal i sts. Commissioner Wagoner suggested that we set up a time frame so that we will be _p.~.~_pared when it comes time to go to the Legislature. _ . Chairman Peterkin reported that PNWA will have a meeting in Portland October 14th and 15th. ~Mr. Davis will be going, Chairman Peterkin will atten~ with his wife.. {h} Mr. Davis distributed a composite of Tracts A, B, C & D. Chairman Peterkin noted that Tract A has strings on it. It must be open for public use, with no charge. There was some discussion on the junk lying around the area and the dangerous situation there. · (i) Mr. Davis felt that something should be done in regards to office, space. MOTION Commissioner Williams moved the Harbor Commission recommend to the City Council that-funds be appropriated from our grant monies for the rental of temporary office space to be utilized until such time as the new City Hall becomes available. The motion was ~seconded by Commissioner Dragseth, there was a roll call vote; the motion carried unanimously. Chairman Peterkin asked how the Commission gets on the list to get an office in the new City Hall. Mr. Brighton stated that there would be an office available. (j) Chairman Peterkin stated that it is imparitive that we have aePial photography done Of the harbor, both at low and high tides, while boats are in the River. Chairman Peterkin requested that Mr. Davis contact Will Thompson to get some photos done on lhursday, duly 31 st. -5- Harbor Commi ss i on Meeti' ng July 29, 1980 (c) Commissione~ Williams suggested that Chairman Peterkin write a supporting gas liquids in the State of Alaska, letter Chairman Peterkin requested Gary Davis attend the meeting on gas on Au§ust 7 and 8, to' read.the written testimony, liquids The next scheduled meeting is scheduled for August 19, 1980. ADJOURN- With no further business, the meeting adjourned at 10'30 p.m. Respectful ly submitted, (Mrs.) Klm Howard Administrative Assistant APPROVED BY' Robert Peterki n, Chaiman Kenai Advisory Harbor Commission -6-