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HomeMy WebLinkAbout1980-09-09 Harbor Commission SummaryKENAI HARBOR COMMISS ION P. O. BOX 580 KENA I, ALAS KA 99611 AGENDA - SEPTEMBER 9, 1980 REGULAR HARBOR COMMISSION MEETING' HARBOR COMMISSION MEMBERS' EX-OFFICIO MEMBERS' A-G-E-N-D-A A. Call to Order B. Roll Call' C. Agenda Approval D. Approval of Min-utes, August 19, 1980 E. Introduction of Guests F® Communications G. Reports /. Gary Davis H. Old Business September 9~.1980 - 7-00 p.m. Public Safety Building, Kenai Robert Peterkin, Chairman John Wi 11 i ams, Vi ce-Chai man Tom Ackerly Tom Wagoner W. M. Burnett Ron Issacs Marvin Dragseth Betty Glick, Councilwoman Mayor Vi nce O' Rei 1 ly at the I® Oe New Business Persons Present Not Scheduled to be Heard K. Adjourn Kenai Advisory Harbor Commission Regular Meeting, September 9, 1980 Kenai Public Safety Building Robert Peterkin, Chairman A. CALL TO ORDER Bo Chairman Peterkin called the meeting to order at 7-20 p.m. ROLL CALL Present: Absent: Others: Chairman Robert Peterkin, Vice-Chairman John Williams, Commissioner Tom Wagoner, Commissioner Ron Issacs, Commissioner Tom Ackerly, Commissioner Marvin Dragseth. Commissioner W. M. Burnett Ex-Officio member Vince O'Reilly, Mayor C. AGENDA APPROVAL F. ~. Dowling - Rice & Associates G. 2. Mayor O'Reilly (Addition) I. 1. Capital Improvement Monies D. APPROVAL OF MINUTES 1. The Minutes of August 19, (Addi ti on ) (Addition) E. INTRODUCTION OF GUESTS None present 1980 were approved as read. F. COMMUNICATIONS Ge 1. Chairman Peterkin noted the City Administration had received a Letter of Interest for the Administrative Coordinator from Dowling - Rice & Associates. Copies were d!~str~.~uted to Commi ss ioners. REPORTS 1. Gary Davis reported he h..ad completed the Requests fop P'roposals and had mailed them. The following week he sent out an ~dd~'t!¥e detail to the RFP"s-. He l~ndicated that we want a final desfgn and all costs should be included, Regarding the September 27, Special Meeting, Mr. Davis explained the only cost would be for the coffee. He would arrange the Purchase Order. -1- Kenai Advisory Harbor Commission September 9, 1980 Commissioner Will'iams questioned if it would be beyond reason for the Commission to provide lunCh for representatives, of firms. Chairman Peterkin stated that Mr. Davis ra.!~sed that q'uestion, Chai'rman Peterkin didn't think it was necessary. Mr. Davis stated he would contact 'the firms regarding-the times of the presentations for the meeting. Mr. Davis reported he' drove to Homer and talked with Gary Daly, Harbormaster. He noted that four of our final five ~firms~were in their selection. Mr. Davis reported he had begun working on the EDA Grant. He and Mr. Brighton met with Frank McIlhar§ey, who filled them in on what needed to be in the proposal. It needed to be in to Frank McIlhargey by Friday so.he could submit it to his boss. Mr. Davis added it appears we are looking at $50,000 Technical Assistance monies.~ What a consultant firm would do is look at the entire area that would be zoned industrial, ~from Serendipity to Tract D, and give us a report on what is the highest and best use for that land. He refer~red to Cook. ~nlet Indus:tribal and added the'.$643,~O0, from t~e State could be used for t~].s purpose, Mr. Da¥is, commented there.'~is"~a grantsmanship seminar that he would like to attend, October 20 -22. It would benefit him and in turn the Commiss~ion Chairman Peterkin .asked what is the time frame on the selection of the Coordinator? Mr. Davi's explained the Borough introduced the grant at the Sept- ember 3 meeting. I't will be up for approval or disapproval at the October 14 meeting, If it is approved, the City Council ca.n act on the 15th. It was Mr. Da-v!s'~'s understandi.ng that we can'-~t advertise until the g~a~t is i~n hand. Mr, B.righton didn~'t believe this was the case, He unders~tood you. can~'t sign a contract, but .should be able to send out proposals to the two people that ~esponded to the letter of interest, H-e referred to Mr. Brown'-'s memo regarding the time'frame on the Coordinator, Mr, Brighton stated the Commission could go tO the point where the recommendation would be made to the Coun'c~l, He added, the Bor, ough Assembly has cancell'ed one of~'thei-r meetl~ngs, but thought the Commission could interview and make their recommendation. iMr. Davis added that Mr. Mark Stephens indicated the State needs to be agreeable. -2- Kenai Advisory Harbor Commission September 9, 1980 MOTION Commissioner Williams moved, seconded by Commissioner Dragseth, that a letter be sent to the two applicants for interviews on September 30. There was a roll call vote, the motion passed by unanimous consent. Commissioner Willi.ams pointed out the Commission can send to the Council our recommendation for Coordinator and the ~ngineering firm on the same night. There was some-discussion about the cost of the ~ervices rendered. Commissioner Williams observation was the monies placed in reserve for these services had a cap. He added the hourly rate of one 'applicant exceeds the other by two. The number of hours of one has been established in he has stated he will spend approximately 75% of his time in conjunction with this project while the other hasn't indicated time, only the hourly charge. He stated it appears that one will bring a better rate of return, and more services to us than the' other. Commissioner Wagoner added for the amount of money we have allo- cated for this, one proposal states $40.O0/hour, that would be 18 .weeks maximum, which would get us-into the middle of the project. Mayor O'Reilly reported in January, the Legislature will go ck into session°with money to distribute for Public Works. It appears that we won't have engineering plans for the Harbor itself. If we could have engineering plans for the road network, we may get money for that. He added the $750,000 for the water and sewer con- struction can't be done until the road is done. He asked what are we going to have in January to show? Commissioner Wagoner s.tated he assumed we had established a final plan from the engineering firms. Commissioner Williams explained '~not quite", H~s opinion was that we are to haYe f~'om them in January hard cost figures, but the "' deta i'l ed "' engineering will come along later. Secondly, the preliminary cost estimates by. the COE have been defined, as $9,619,000. This figure, alon~ with the engineering firm's, should be sufficient to go go the-Legislature. He felt we will be more than prepared. Commissioner Dragseth stated he was under the same impression as Commi~ssioner Williams. He stated, we need the Boat Harbor first, then water and s~wer, -3- Kenai Advisory Harbor Commission September 9, 1980 Mayor O'Reilly stated.Commissioner Dragseth is ri'g.ht, we should get the money for the 'arbor. He added he was not aware that the Commission was going to hold the engineering firms to that type of time schedule. Mr. Brighton commented the Mayor was addressing the fact that it will be difficult to get. monies for water, 'sewer and ..roads if you don't know for sure if you will have a Boat Harbor. Commissioner Williams stated, the COE Say they wi'll have the funds aVailable in 1981. Chairman Peterkin stated they wi 11 have. to commit the funds as of October of this year. Mr. Davis commented when we received the Section 107 report he immediately sent a copy to'the five firms. They realize that we Want them to work with the COE. Mayor O'Reilly proposed'that it would be helpful if the Administrative Coordinator would prepare a flow~'.chart~ it would be beneficial to the Council. I. Mayor O'Reilly indicated the Capital Improvement Project monies .requests will have to coordinate with other areas of the City. Mayor O'Reilly proposed holding a luncheon in Anchorage with the Anchorage Legislators, similar to the one last year, some- time between New' Years and Christmas. H. Oomm!ssionen W~agone~ pnoposed a meeting w~th._~the and the Ci'ty 'Council ~n exec.ut~ve session as soon as possible. Mayor O:'Reilly stated it could be placed on the agenda. I, Chairman ~ete~kin stated he would like to appoint a commi~ttee to get wi'th M~, Dela~ay and restructure the wo~di'ng i'n t~.e lea~es, The intent of those leases was for someone to go 'i'nto a project, not to 'speculate, There was. s. ome di'scussi'on on the leases. Chairman Peterkin reported he had taken Mr. Burnett off of the ~ort of Entry. Commi'ttee, and given it to Mr. Davis. It will requi're a tri~p to Valdez..Mr. Davis will get information from Commis.stoner Burnett and Mr. Zuet i~n Valdez. Commis$i'oner Williams suggested the Commission make themselves aware of the expirati'ons of the Commissi'one'rs. Kenai Advisory. HarbOr Commission September 9, 1980 Chairman Peterkin noted we are going into critical times, and asked if any of the Commissioner's were in a position to resign. Commissi~oner Wagoner stated he was getting ready to run for City Counci'l. He raised the question of whether he could still be on the Harbor Commi~ssion. Commissioner Williams suggested 'the Commi'ssi'on-beg!n to make consideration to appointments to any. uncoming vacant seats. Mayor O'Reilly stated someone suggested business cards at one time. He felt at this ti'me it would be appropriate. MOTION Commissione~ Williams moved, seconded by Commi'ssi'oner !'ssacs, to have business cards printed for all the members of the Harbor Commission. · There wasa roll call vote; motion passed unanimously.. Chairman Peterkin asked that Commissioner Wagoner draw up a tentative design for busi"ness cards, and possibly for stationary in the future. Mr.. Brighton asked the~ Commission to-make some considerations as to recommendations-to City Council for a tht,rty-day extension for Mr. Davis's contract as it will expi~'~_e Sept, 25th, MOTION Commissioner Ackerly moved, seconded by Commi'ssi'one? Dragseth that Mr. Da¥is"s contract be extended sixty days. Commissioner Wagoner moved to amend the mot~.'on to ~ead Mr. Davi's','s contract be extended unti'l C!'ty-Council i's. -ready to ente.r into contract wi'th one of the consul tl'ng fibrins, Mr. Brighton commendted on a definate peri'od of time versus a non' definate peri'od of time. Commissioner Williams pointed out a contract is not a contract without a beginning and ending date, Commissioner Wagoner w'i'thdrew his amendment, Commissioner Wi. 11 !ams b~o'ug'ht up the fact that Mr, DaviC's was.. h.i'red with the understanding that the $400.00 a week sala.~y would be only temporary, -5- Kenai Advisory iHarbor Commission SePtember 9, 1980 AMENDED MOTION Commissioner Wil liams moved, seconded ~by Commissioner Dragseth, the motion r'ead Mr'. Da¥i"~"s contract be extended s~'xtY days. and the contract extension shall inclUde a $100.00 ~pe'r week increase. Vote on amendment; amended mot!on.pass.ed unani'mou$1y. Chairman ~Peterkin asked Mr. Davis to.prepare something for Capital Improvement Mon!~es. Chairman Peterkin would go over i't with Mr. Davis and Mr. Brighton. · Commissioner .Williams asked Mr. Davis to prepare another flow sheet for the packet. Mayor O'Reilly ?epo~rted.he .had visited the COE in Washington, D. C. and he emphasized to 'them the City Council and the Harbor Commiss~on are working together. The coE would hear directly from the Harbor Commission. They asked the Proposed depth of the Harbor. Mr. Davis stated it would be approximately 8 - lO'-be!ow Iow tide. Homer's is 10' below low tide. Mayor O'Reilly reported in the Songess ~mendment there is a Land Use PolicY Council. It would have a say over each major project in the State. Mr. Brighton questioned whether it was ci'tizen's appointed?. Mayo~ O' Rei I ly answered no. There was some general discussi~'on on the Board$~and Commi~ssions., Vacancy List. The list would be distributed to Commissioners. There was discussion on the Sept.. 27, meeting. It was SUggested invitations be. sent to the following- ~ Berni'e Huss, Royce'Weller, Paul Quinell, Margaret Branson, Kay POland, Don Statter, sen. Gravel, Harbormasters from Homer, Seldovia and Seward, and all potential Councilmembers and Mayor positions.. Mr. Brighton indicated the Admin. Ass't. could prepare name tags and take "running minutes". Commissioner Wagoner said he could fill any requirements for audio- visual. Mr, Da¥is would prepare a scoring sheet, -6- Kenai Advisory HarbOr Commi ss ion September 9, 1980 There was further discussion on the format of the Sept. 27 meeting. Chairman Peterkin called a luncheon meeting for Sept. 18, 12'00 at the Katmai to recap the agenda etc. The next scheduled meeting will be September 30. K. ADJOURN With no further business the meeting adjourned at 10'45 p.m. RO,O~,er ~ii/!t ~Pe it~!,~}Ki n~ t~Ch,.~.~, ~~i~airman' '-- Kenai Advisory Harbor Commission Respectful l'y submitted, Kim Howard Admin. Assistant