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HomeMy WebLinkAbout1987-06-15 Harbor Commission SummaryK~-NAI HA~BO~ COMMISSION JUNE 15, 1987 AT 7:00 P.M. KENAI CITY HALL CITY COUNCIL CHAMBERS LEON QUESNEL, CHAIRMAN 1. EOLL CALL 2. A~ENDA APPEOVAL 3, PERSONS PRESENT SCHEDULED TO BE HEAItD A. None 4. MINUTES A. Approval of Minutes to Regular Meeting of June 2, 1987 OLD BUSINESS A. Memo and Resolutions on Leasing Dock Stations B. Verbal Status Report on construction progress 6. NEW BUSINESS 7. CORRESPONDENCE A. Alaska State Senate (Wm. Hensley) letter regarding SB 188. 8. PERSONS PRESENT NOT SCHEDULED TO BE HEARD 9. COMMISSION COMMENTS AND QUESTIONS 10 . ADJOURNMENT DEPT\HARBOR\AGENDA. 615 6/15/87 KENAI HARBOR COMMISSION Monday, June 15, 1987, 7:00 p.m. Minutes, Regular Meeting. Held, Kenai City Hall, Council Chambers Presiding: Leon Quesnel, Chairman 1. ROLL CALL Present Absent , , Leon Quesnel Barry Eldridge Tom Thompson Joe Nord Marvin Dragseth (unexcused) Allen Houtz (unexcused) Wally Keppel-Page (arrived later) In · attendance: Jack AGENDA APPROVAL Agenda accepted LaShot, City as presented. Engineer · PERSONS PRESENT None. SCHEDULED TO BE HEARD , · MINUTES ,, , MOTION .... Commissioner presented. Thompson. Eldridge moved The motion was the minutes be accepted as seconded by Commissioner · OLD BUSINESS a. Memo and Resolutions on leasing Dock Stations. Chairman Quesnel called for discussion. Proposal by Ihander International was discussed by the commission. Commissioner Nord explained the business dealings he has experienced with the firm in the past. Commissioner Thompson asked about Keener Packing. Mr. LaShot explained there was a proposal sent. Commissioner Eldridge suggested accepting contracts, insisting on a performance bond may be the way to go, is in the negotiating stage at this time. but this KENAI HARBOR COMMISSION June 15, 1987 page -2- Commissioner Nord suggested if the commission was not going to ask for a bond, then it should ask for full payment by the 25th of June, before they take any fish on the dock. Commissioner Thompson said Cook Inlet Seafoods offered to pay the $8,500 upon approval of proposal. Discussion continued regarding the proposals submitted and negotiating payments in acceptance of bids. Chairman Quesnel wanted it known for the record, this is an open meeting and anyone could be here to consult with us, listen to us, but there's no one in the audience. Those who did bid, all that we have in front of us is that which is in writing, there are no representatives from these various businesses. Discussion continued regarding bonding, amounts of fish taken on the dock, cash payment procedures and collateral, and pre-payment. Commissioner Eldridge suggested during the operation of dock, find out what's necessary to try to keep a count on the fish, the poundage going across, so if it runs over the minimum, which it probably will, so that we have some way of tracking that as well. Commissioner Nord thought someone should be hired to tally. Commissioner Eldridge explained there would be hands on the dock anyhow, maybe hire some extra hands just as tally clerks during the busiest times. Commissioner Nord thought rotation of the tally clerks might be a good idea. Commissioner Keppel-Page agreed that either one of those two should be met, posting bond or collect up front. MOTION ~ , Commissioner Nord moved that by June 25th they prepay the minimum bid or post a bond to secure the bid. The motion was seconded by Commissioner Keppel-Page. KENAI HARBOR COMMISSION June 15, 1987 page -3- Commissioner Thompson asked if this was applying to the resolution. Chairman Quesnel explained it was not applying at the moment, we're not talking about the resolution at the moment, but, it will be a recommendation to the City Council. Chairman Quesnel yes Commiss loner Thompson yes Commissioner Eldridge yes Commissioner Keppel-Page yes Commissioner Nord yes Commissioner Thompson questioned whether there would be a conflict of interest with Commissioner Nord's vote. Commissioner Nord agreed and withdrew his motion, Commissioner Keppel-Page withdrew his second, with the full consent of the Commissioner's. Commissioner Eldridge moved that both the lease and the resolution be amended to provide for payment of the minimum bid by no later than the 25th of June or that a bond for minimum bid amount be provided by that date. The motion was seconded by Commissioner Thompson. Discussion followed with Chairman Quesnel stating that basically we are recommending to the City Council that the money be paid up front. Commissioner Eldridge, money and bond be paid up front, or by the 25th of June. Discussion followed regarding the proposals submitted and the terms submitted by the Harbor Commission to be added to the resolution. Chairman Quesnel yes Commiss loner Thompson yes Commissioner Eldridge yes Commissioner Keppel-Page yes Commissioner Nord abstain The motion passed. b. Verbal Status Report on Construction Progress. Mr. LaShot, dock and trestle are structurally essentially complete, had a completion inspection, had a few items yet KENAI HARBOR COMMISSION June 15, 1987 page -4- to do. Still have quite a bit to do on mechanical, electrical, plumbing, get the gas pumps set. The gas and diesel tanks set, underground piping in, day to day working on bringing gravel in for the parking lot. The mechanical plumbing is being done on the inside of the restrooms, the water system is lagging somewhat. The dock and trestle looks like it can accommodate the lease people. We are hoping the City's station can be operable, shooting for the first week in July. Commissioner Eldridge asked what electrical work on the dock. Mr. dock and trestle where the lease the end of July. the contract date for the LaShot, everything but the station will be going, is Mr. LaShot, the ladders are 12" wide, engineer has volunteered to pay to have those widen, OSHA's minimum is 16". The cost for them is approximately $5,700. All ladders will be dismantled and taken to Beaver Loop Welding to be widen, then brought back. Chairman Quesnel asked if project still on schedule. Mr. LaShot, yes. Commissioner Thompson asked what the priority was for getting services to the dock. Mr. LaShot, wasn't aware of a priority, will be how they can get their sub's in there and get the work done the quickest. There was further questions regarding the electrical, and diesel pumps, which Mr. LaShot indicating they are there working on them right now. gas out Commissioner Eldridge, are there any complications either of these leases without having wash down available. Mr. LaShot, no, we're negotiating. with water Chairman Quesnel thought it might be a good idea to watch the type and condition of equipment brought onto the dock, that they be kept clean, that the deck be kept clean. Commissioner Nord, most of their equipment is pretty reliable. Commissioner Eldridge asked about the hiring. explained that Mr. Kornelis will take care of returns, the 29th, quite a lot of applications. Mr. LaShot that when he KENAI HARBOR COMMISSION June 15, 1987 page -5- Fuel supply and paying procedures, safe keeping for cash, and availability of fuel tanks was discussed further by the Commissioners and Mr. LaShot. Chairman Quesnel asked what arrangements are being made for testing the tanks and clearing the lines. Mr. LaShot, the engineers take care of that. The Commissioners discussed the filters in the lines and asked if there is a filter in the system already. Mr. LaShot would look at the drawings. 6. NEW BUSINESS None. 7 . CORRESPONDENCE a. Alaska State Senate - SB 188. The Commissioners acknowledged and reviewed SB 188. There was discussion and it was agreed the Commission was in support of them forming that concept and having a permanent board. 8. PERSONS. PRESENT NOT SCHEDULED TO BE HEARD , , , None. 9. COMMISSION COMMENTS. AND QUESTIONS Commissioner Keppel-Page commented on the skiff moorage rates and wondered what would be said about the $1.00 per day, $7.00 per week and the collection of the funds, and asked if it would help the people or hinder them with this charge to board a skiff. Commissioner Eldridge thought it was a convenience factor, and maybe a nuisance factor for the operator to try to collect. Commissioner Keppel-Page just wanted it mentioned. Commissioner Thompson agreed that it will be extremely difficult to collect, but thought they should see how it does. It puts some obligation on the use. The Commissioners thought the gas price was very economical. Commissioner Thompson thought the rate schedule looked real fine, and was a good starting point. KENAI HARBOR COMMISSION June 15, 1987 page -6- Chairman Quesnel asked Mr. LaShot for comments. Mr. LaShot will approach potential lessees with the payment schedule to see what is said. Mr. LaShot will attend the City Council meeting with information on the resolution. Commissioner Eldridge asked about a future agenda and things the commission should start looking at. Commissioner Keppel-Page asked about a grand opening. Commissioner Eldridge thought it might be good to wait for completion. Commissioner Kepple-Page thought a sign could be posted to let fisherman know fuel is available, also would like the city to put an ad in the paper to let fisherman know as things become available. Commissioner Nord thought a little PR would be a good thing and thought it wouldn't be a bad idea to put an ad in the paper. Chairman Quesnel asked about insurance. Mr. LaShot explained the finance department director has been there this past week with the insurance person to put together and set up. 10 . ADJOURNMENT The meeting adjourned at 8:25 p.m. NiVa A.' Aburto dba/Niva's Clerical Services for the City of Kenai