HomeMy WebLinkAboutResolution No. 2023-61KENAI
CITY OF KENAI
RESOLUTION NO. 2023-61
Sponsored by: Administration
A RESOLUTION AUTHORIZING THE USE OF THE EQUIPMENT REPLACEMENT FUND FOR THE
PURCHASE OF SNOW REMOVAL EQUIPMENT FOR THE CITY STREETS DEPARTMENT UTILIZING
A STATE OF ALASKA PROCUREMENT CONTRACT.
WHEREAS, BSI Equipment currently holds Alaska State procurement contract CA2337-22 to supply
Loader Mounted Snow Blowers for government agencies; and,
WHEREAS, the City's fiscal year 2024 budget included $200,000 for this purchase, the Equipment
Replacement Fund has the capacity to fund the actual cost which is $21,347 over the original estimate;
and,
WHEREAS, BSI Equipment provided a quote including freight on August 23, 2023 totaling $221,347;
and,
WHEREAS, the purchasing of this equipment through utilization of an Alaska State Fleet contract is
allowable without a separate competitive bid process by the City per KMC 7.15.070 (b)(4) which allows
supplies, materials, equipment or contractual services to be purchases under the contract of another
governmental agency; and,
WHEREAS, this piece of equipment will allow the Public Works Streets Department to continue to
effectively and safely maintain City roadways by providing operators with better visibility during snow
removal operations and the ability to move snow further and faster.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA:
Section 1. That the City Manager is authorized to execute a contract award and corresponding
purchase order to BSI Equipment in the amount of $221,347.
Section 2. That this Resolution takes effect immediately upon passage.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 4T" DAY OF OCTOBER, 2023.
ATTEST:
Michelle .Aner, , ity Clerk
Approved by Finance:
J es Baisden, Vice Mayor
New Text Underlined: [DELETED TEXT BRACKETED]
City of Kenai 1 210 Fidalgo Ave, Kenai, AK 99611-77941 907.283.7535 1 wwwkenaixity
MEMORANDUM
TO:
Mayor Gabriel and Council Members
THROUGH:
Terry Eubank, City Manager
FROM:
Scott Curtin, Public Works Director
DATE:
September 261 2023
SUBJECT:
Resolution 2023-61 Streets Snow Blower
The purpose of this memo is to request Council's approval for the purchase of snow removal
equipment for the Streets Department as discussed during this past budgeting season. The
loader mounted blower pictured below was determined to be a much better option for operators
during heavy snow falls and as winter snow pack builds up in the right of ways, limiting visibility
as well as space for placing snow.
This equipment is available for purchase through a State of Alaska Fleet contract CA-2337-23
awarded to BSI Equipment, a vendor well known to the City. BSI Equipment provided a quote on
August 23, 2023 which included freight to Kenai. BSI Equipment had also already pre -ordered
several units which will be arriving in state in time for winter operations this season, so the
department will not have to wait the typical 9-12 months common with ordering this type of
equipment.
This is a planned and budgeted purchase. Funding is as detailed on page 159 of the City's
currently adopted budget which indicates $22,574 contributing to the equipment replacement fund
in support of this purchase. It is noted that this contribution may adjust slightly annually to account
for the differences in budgeted costs versus actual costs. I believe $200,000 was used as a
budgetary number.
Staff is looking forward to the impact this purchase will have on operations. Council's support is
respectfully requested.
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