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HomeMy WebLinkAbout1995-08-22 Historic District Board SummaryHISTaRIC DISTRICT BaARD AGENDA ! August 22,1995 ~ fi:00 p.m. 1. CALL TQ QRDER 2. APPROVAL ~F AGENQA 3. APPR~VAL ~F MINUTES J u ly 25, 1995 4. PERSONS PRESENT SCHEDULED Ta BE HEARD a. Sylvia Elliott and Donna Lane - Pre-Survey Discussion i. Letter to Residents ii. Preservation North Field Survey Form 5. HISTQRIC B~ARD REVIEW 6. NEW BUSINESS a. Meeting Time b. Alaska Dept. of Natural Resources - 5010 Historic Preservatian Fund ~ Grants-in•Aid Pro ram ~ c. Vozar Letter dated 7/19/95 7. ~LD BUSINESS a. P E P G rant 8. INF~RMATION a. Membership Letters 9. BOARD QUESTIONS & C~MMENTS 1 ~. ADJ~URNMENT '~¢'~t ~i ~ ~, .<, > , , ~r .. g.^.s a>~' ~ 1 ~' r , rk a a, a;,:~1 .,, .<.. w: ~,1,,..5 ~ Page 1 Historic District Board August 22, 1995 HISTQRIC DISTRICT B4ARD MINUTES August 22,1995 @ fi:00 p.m. 1. CALL TQ aRDER Members Present: Roger Meeks, Dorothy Gray, Michael Huhndorf, Ethel Clausen Members Absent: Kim Booth, Alan Boraas, Vllanda Carlson Also Present: Jack La Shot, City Engineer and Kathy VUoodford, Public UVorks Admin. Assistant 2. APPROVAL ~F AGENDA Dorothy Gray said there will be an annual meeting of Museums Alaska and Alaska Historic Society in Juneau. She asked that it be put on the Agenda as New Business. Gray also requested the sign for the Shkituk' village under New Business. Handed out at the meeting ta be added to the Agenda as 5a was an Application for Review of Development Townsite Historic Zoning District. There was no motion made for approval of the Agenda. 3. APPRQVAL ~F MINUTES There were no changes to the July 25 minutes. Dorothy Gray asked they be approved by Unanimous Consent. 4. PERS~NS PRESENT SCHEDULED TO BE HEARD a. Sylvia Elliott and Donna Lane - Pre-Survey Discussion Sylvia Elliot said Claire Swan took them on the Kenaitze Tour of the Townsite Historic zone. Elliott said the tour was very informative and Swan told her she would mention their being in the area doing the sunrey at the next Elders Meeting. She added that Alan Boraas is putting together a packet of information for them. Donna Lane asked if any of the Board members had any comments regarding the Preservation North Field Survey Form. There were no changes requested by any Board Member. Lane asked if a letter had been sent out to residents in Old Town. Kathy Woodford said the letter had not been sent to anyone yet because it had nat been approved by the Page 2 Historic District Board August 22, 1995 ~ Historic Board. Lane su ested the letter be approved tonight and mailed tomorrow. 99 , , . . Elliot concurred, statin they take cop~es of the letter along w~th them wh~le tour~ng g through Old Town in case anyone asked questions. There was discussion concerning different buildings, their locations, and some history on them . Lane said that a letter f rom Loretta Harvey stated comm unication had to be via letter. Lane asked if the Board/Administration would allow communication via telephone followed u b letter. She added the time frame of the project is very short and being able to get pY , . . a roval for someth~n would be faster v~a telephone. Meeks suggested us~ng fax. Gray pp g , . , . concurred statin this wa everyth~ng would be ~n wr~t~ng and there would be no ~ g Y . . uestions as to what has transpired. Lane said they didn't include a lot of money ~n the~r ~ , .. . . ro osal for fax~n , but ~f ~t beg~ns to run up a Iot they w~ll let the Board kno~r. pp 9 Lane asked if an item originally budgeted for ended up costing less and other costs came u that were needed for the ro'ect, could the extra funds from the budgeted item be p pl used for the unbud eted item, as long as the total project cost stayed the same. ~i.e. g , „ save mone on travel, use the extra for ~nsurance costs.~ La Shot sa~d ~t should be ok Y „ ,, , , unless the contract is ve s ec~f~c, he w~ll f~nd out the answer to the~r quest~on and let ryp them know tomorrow (August 23, 1995~ when they meet. At this oint there was discussion concerning insurance coverages for Preservation North p , . . .. . . and how the cit wanted to be b~lled. La Shot stated th~s ~s an Adm~n~strat~ve ~tem and y , , , .. . should be discussed at the~r meet~ng, August 23, w~th Administration. Lane asked if an newspaper articles had been done to notify the community this survey Y , , ., . is bein done. Gra said she contacted Tony Lew~s at the Clar~on who ~s ~nterested ~n 9 Y . doin an informational article. Lane stated she would be happy to talk to a reporter ~f one g , , , .. is interested. She added PR ~s an ~mportant aspect of do~ng the survey. Lane sa~d ~f eo le read about it, the often will contact the firm doing the praject to let them know p p Y of an information the might have. Gray said she will contact the Clarion again. v y There was further discussion regarding maps and photos. Elliot stated she received some ictures from the Anchorage Daily News. Administration said they will have p , , .. available more photos and a map for the~r use dur~ng the next few days v~s~t. Gra re uested a new time line be submitted by Presenration North to the Historic District Y q Board for their next meeting. Lane stated they would. Page 3 Historic Distric# Board August 22, 1995 ~ 5. HIST~RIC B~ARD REVIEW a. Application for Review of Development Townsite Historic Zoning District - Vozar Gray read the Staff Report into the record. She asked why a building perm it is required to finish the inside of the building. la Shot stated it is a code requirem ent. He said there will be no outside appearance changes. The upper level being finished will be for a single family unit with four rooms to rent out. He added the use fits in with the existing RN Park. Meeks asked if the Planning & Zoning Commission had reviewed the Application. La Shot stated it oes to the HDg first then P&Z. Meeks said he wants to be sure the g building meets the zoning code. Gra asked La Shot if they were asked to do any landscaping. La Shot stated y , , . . . . , . . landscaping is not required. Gray sa~d s~nce there ~s no alterat~on to the exter~or ~t seems to fit the criteria. M~TI~N Ro er Meeks Moved for approval of the Application for Review of Development Townsite g , , . . Historic Zoning District contingent upon meeting the Planning & Zoning's requirements, and asked for Unanimous Consent. Mike Huhndorf Seconded. PASSED BY UNANIMDUS CONSENT. 6. NEW BUSINESS a. Meeting Time Gray noted Bookey's memo requesting the HDB meet at 7:00 rather than 6:00 p.m. Meeks stated the Board started meeting at an earlier time to work better with Board members' schedules. Gray suggested tabling the item until the next meeting. It was unanimously agreed upon to table the meeting time discussion to the next meeting. b. Alaska Dept. of Natural Resources - 5010 Historic Preservation Fund Grants-in-Aid Program ~ , . . . . . , La Shot sa~d th~s ~s the same grant the c~ty rece~ved last year for the h~stor~c survey. Page 4 Historic District Board August 22, 1995 ~ Gray said she has heard, traditionally, city's are not repeated year after year, the money is spread aroun d. La Shot asked what the next step would be after the historic survey is done. Gray suggested archives for safe keeping of documents, etc., adding it could be attached to the library or Visitors Center. Gray also suggested historical signs be placed through out Old Town. Meeks said he has resea rched having signs put up in the past. He said Sherm an Signs stated there would be too many words, that it would be far too costly. Meeks added if the name of the building and year it was built were the only things on the sign it would be much more within reach, dollar wise. Gray sai~ with grant money the signage would be attainable. Huhndorf added little could be detected from having just the date on the sign. Discussion followed concern ing what would be put on the signs, and how much information to include on the signs. Gray asked the Board if Administration should send in the Letter of Intent. La Shot said we would need an idea of how much money to apply for before the Letter of Intent could be mailed. Gray stated her church recently had a sign made for $200 that was approximately 6' x 2'. If we applied for 30 signs, at $200 per sign it would total $6,000. Gray asked Administration to recommend to City Council applying for this grant as a Phase II to the historic survey already being done. There was further discussion regarding having the city donate manpower for installatian of the signs and donat ion of the sign posts. M~TI4N Mike Huhndorf Moved for approval of sending the Letter of Intent for the Historic Preservation Fund Grants-in-Aid Program and applying for the 60/40 Grant for $6,000.~0, and asked for Unanimous Consent. Roger Meeks Seconded. PASSED BY UNANIMDUS C~NSENT. Huhndorf requested putting on a future agenda looking into making signs through volunteers and Board members if the grant is not achieved. Gray mentioned the discussions at previous meetings which concerned a sign code for Old Town. She said special provisions need to be made for Old Town that will not allow unsightly signs in the zone. Gray asked for a copy of the sign code in the next packet for review. Further discussion followed concerning buildings where the signs could be posted and , v Page 5 Historic District Board August 22, 1995 what could be said on them. c. Vozar Letter dated 7119/95 The letter was reviewed; there were no comments. d. Annual Meeting - Museums Alaska and Alaska Historic Society in Juneau. Gray stated the meeting is in Juneau on October 4- 8, 1995. Huhndorf and Clausen are sched u led to atten d. 7. OLD BUSINESS a. PEP Grant Gray stated the City Council turned down applying for the PEP Grant. 8. INF4RMATIDN a. Membership Letters 9. BOARD QUESTIDNS & COMMENTS Gray passed around a picture of the praposed sign Bunny Swan did for the village of Shkituk'. Huhndorf read the literature on the sign. Gray said Swan is going to remove the hoods from the people in the first panel to make them look less Eskimo like. Gra Y suggested changing the middle panel to say "relocate to the present site of Old Town," for clarification. Gray said she wauld like ta make a date for a work session, after Christmas, with K.I.T., P& Z and the Parks Department to discuss where to go from here since the Board has accomplished all of their goals. It was agreed upon to discuss a date at a later meeting. 10. AQJUURNMENT The next meeting date was set for September 26, 1995. There being no further business the meeting adjourned at approximatel 8:00 .m. Y p Res ly Submir ted by: , ~~~-- thy W dfor , Publi orks Adm in. Assistant