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HomeMy WebLinkAbout1995-11-20 Historic District Board Summary~ ~~~ ~ ~ ~ Date: 10/25/95 To: Kenai City Council Through: Carol L. Freas, City Clerk Through: Thomas Manninen, City Manager Through: Keith Kornelis, Public Works Director k' From: Marilyn Kebschull, Administrative Assistant RE: TOWNSITE HISTORIC BOARD NOVEMBER MEETING The Townsite Historic Board held their October meeting on October 24, 1995. A quorum was not established. One of the items of business that was to have been discussed was the November meeting date which is now scheduled for Thanksgiving. The members present discussed informally the options available for rescheduling the meeting. It was decided to re uest Council's ermission to hold the November meeting on Monday, November 20, 1995. There are several items of business that need to be considered prior to the CounciPs first meeting in December. The consensus of those members present was that this date would best accommodate the business needs of the Board. Does the Council approve this meeting change? . ~ i~ . c HISTORIC DISTRICT BOARD November 20, 1995 - 7:00 p.m. ~ ~ ~AGENDA~' ~ ~ Kenai Council Chambers Chair porothy Gray 1. ROLL CALL: 2. APPROVAL OF AGENDA: 3. APPROVAL OF MINUTES: September 26, 1995 October 24, 1995 (Information Only)~ 4. PERSONS PRESENT SCHEDULED TO BE HEARD: 5. HISTORIC BOARD REVIEW: 6. NEW BUSINESS: 7. OLD BUSINESS: a. Historic Preservation Grant Rotary Club Sign Costs and Shkituk' Village Sign Costs b. Historic Survey c. Bunny Swan Sign ~ d. Preservation Plan, Item # 1 e. Review of Sign Code f. Shkituk' Village--Schedule Planning Session 8. REPORTS: a. Museums Alaska Conference 9. INFORMATION: a. Vacant Board Seats Memo b. Meeting Time Memo/Council Response c. Chairman Gray's Memo to Council d. The Alaska Association For Historic Preservation Newsletter e. November Meeting Date Memo *~ f. Memo to Keith Kornelis regarding Mission Street Public Hearing ~~ g. Community Preservation Series Handout~ ~ 10. BOARD QUESTIONS AND COMMENTS: 11. ADJOURNMENT: ~ ~ ~ . • • tn - Items marked with asterisk attached. All other items sent for the October 24 meeting. Please bring your October 24t" packet to the meeting. IF YOU DO NOT HAVE YOUR PACKET FROM OCTOBER 24T", PLEASE CALL MARILYN AT 283- 7933. '~ HISTORIC DISTRICT BOARD APPROVED ~ November 20, 1995 ; ~ MINUTES ROLL CALL: Members Present: Dorothy Gray, Michael Huhndorf, Alan Boraas, Kim Booth, Ethel Clausen Others Present: Councilman Moore, Marilyn Kebschull-Administrative Assistant APPROVAL OF AGENDA: Chairperson Gray added to New Business, Item A, Committee Attendance. In addition, Gray noted that the Vozars are remodeling the Jahrig building and question if they have a site plan for this building. Add as New Business, Item B, Vozar Site Plan, Jahrig Building. Chairperson Gray asked if any other additions. Kim Booth noted that several businesses in the Old Town area, due to the signage ordinances within the city, are not allowed off-property signage. There was a question as to a modification of the signage that already exists as in Old Town loop versus Old Town so that there is more of an interest drawn to the entire area versus what everyone knows now as a very small section of the area. This is because there is more development occurring in the area. Gray advised that the sign code will be discussed under Item 7e. Nothing additional noted. Agenda approved by unanimous consent. APPROVAL OF MINUTES: September 26, 1995 October 24, 1995 (Information Only~~ Chairperson Gray asked if any changes to the minutes of September 26, 1995. Huhndorf noted that he thought there was a mis-reference to the dimensions of the Bunny Swan sign being eight by four. However, after searching, the reference could not be found. Gray noted that she saw one change that needed to be made, on Page 3, should be plaque instead of plague. Minutes approved by unanimous consent. Historic District Board-Minutes Page 1 November 20,1995 NEW BUSINESS: , ~ ' Committee Attendance: Chairperson Gray noted Roger's letter of resignation was in the packet and also that Wanda resigned as a result of the letter from the council. Gray noted the Board was already short two members because Rozanne moved to Anchorage and James Malanaphy moved. Alan Boraas asked how many members the Board was short. Gray stated the Board was supposed to have a minimum of seven plus the three professionals. Gray restated seven including the three professionals so the Board would be short two members. Gray stated it may be a possibility to have City Council look at what Kim was talking about. That being, having some type of an excused absence since there are some legitimate excuses that should be acceptable but just skipping a meeting continuously would not be acceptable and that person would have to be asked to resign. Gray restated that she felt there should be some legitimate, valid reasons that could be called excused. Councilman Moore stated he agreed and would take it back to council. Moore stated reading Mr, Meeks' response had opened his eyes. In addition, listening to the Board discussion, Moore stated it sounded like Mr. Meeks was a valuable member of the Board. Gray advised she intends to call him and see if he will reconsider. Ethel Clausen stated Roger was very upset by the letter. Kim Booth stated she felt that a general letter that was meant for somebody who abused their attendance actually hurt the person who was valuable to this Board. Moore stated that maybe it would have been more appropriate for council to have contacted the chairs of the committees instead of sending a generic letter to everyone. Gray stated she was totally surprised by the letter and felt that would have been a nice courtesy to have been notified of the council's plan. Gray stated she felt that council should be reminded again that the people who serve on these boards are volunteers and we value their time whenever they can give it. Vozar Building: Chairperson Gray stated that Mr. La Shot was not in attendance tonight but would like a memo sent to him to check if the Vozars included a site plan for the Jahrig Building at the July 25th meeting, Gray stated the site plan had been brought to the Board "half baked" and they were anxious to get rolling on it and they literally begged the Board for approval. Kim Booth stated that as far as she knew they had torn down the little flat-roofed portion and they are log siding the building. However, she stated she hadn't seen it for a while and asked if they had added onto the building. Gray stated they have added a full-sized front porch. Continuing, Gray noted she just wanted to ~ Historic District Board-Minutes Pa e 2 ~ g November 20,1995 make sure they followed the code as in the past they have built things and asked for permission later. Booth and Huhndorf agreed with Gray. Gray read from the original application, "The existing building will be refurbished," Gray noted that they really don't say what the extent of refurbishment would be. OLD BUSINESS: Historic Preservation Grant--Rotary Club Sign Costs and Shkituk' Village Sign Costs: Gray noted the Rotary Club sign cost letter was included in the packets. Gray stated that the cost of the signs came to $81 each for the materials. Gray noted this was Rotary Club's estimate of the cost per sign. Gray advised Councilman Moore that the Board is planning to write a grant to the state and get half of the costs paid for, 60140 is the actual split. Gray noted the proposal was to work with the Rotary Club and they were going to furnish the labor for the signs if the grant would pay for materials. Gray added that the price estimate did not include the engraving. The engraving would be ten cents a letter so each sign might cost $100 when the engraving charge is added depending on how much wording is on each sign. Huhndorf noted the letter from Judith Bittner with several questions and that the grant has to be done by the 15t" as that is the deadline, Gray stated she didn't feel it would be too hard to answer the questions (how many signs will be made, what will they Iook like, the material to be used, what size will they be). Gray stated that in her memo to City Council she had answered those questions. Huhndorf stated that at the bottom of the letter it asked what the final project will be and read, "at a minimum our office will want 2 sets of photographs of the signs and 7 copies of text on the signs." Huhndorf asked if this has to be complete by the 15t" also. Gray stated that doesn't have to be in until March 31St. Kim Booth questioned the statement in the letter which noted that a final draft of the final project must be provided at least two months prior to the project completion date. Ethel Clausen noted the date for project completion was March 31, 1997. Gray asked if the Board had a copy of what Jack had submitted in the preliminary letter. Kebschull advised she did not have a co with her. The pY submittal was basically a statement that the Board wanted to make 30 signs and an estimate of the dollar amount, whatever the cost estimate that had been supplied. Kebschull added that the questions had been answered in one or two sentences. Nothing specific was noted and instead more general information such as historic buildings as determined by the survey. Huhndorf added based on the preservation survey. Gray asked if the Board was still in ~ Historic District Board-Minutes Pa e 3 g November 20,1995 favor of proceeding with the grant and requesting funding for it. Consensus of yes. Gray asked Kebschull to fax to her what La Shot had submitted and that she could use the application and fill in the rest of the answers that Judith Bittner had requested. Gray stated that from the information in the letter from the Rotary Club that the Board has all of the answers now. The only thing that the Board doesn't have is in regard to what the signs will say, Gray asked if it will just be the name of the building or will the signs contain history about the building. Alan Boraas noted that at ten cents a letter it wouldn't speak to a lot of detail. Kim Booth stated she thought the Board had discussed putting the name on the building and creating a walking map that would further describe the building. Huhndorf stated he thought that idea was submitted, Gray commented to put the date such as "Joe Shmoe House 1867." Huhndorf noted there was discussion on the Miller House that it could have been something else before the Miller House. Huhndorf added that during that meeting he had noted this and the last minutes speak to this concern. Boraas asked if Huhndorf was suggesting it be known by the earliest occupant of the house and added that it makes sense to him. Huhndorf noted it could say formerly "this house, 1917 this house" or a date of progression for the ownership would be more appropriate. Boraas agreed that makes sense adding house date and some indication and then a brochure that gives more detailed information. Boraas stated that would be approximately 30 letters per sign. Gray stated that the Board estimated a ball park figure of 30 and asked which properties the group planned to sign as this is one of Bittner's questions. Huhndorf noted that Preservation North had submitted 50 properties and the group would have to decide. Gray noted that once the survey is completed the decision could be made, Gray asked if the group felt 30 was enough. Boraas stated he would do all the buildings but couldn't probably afford them all now. Huhndorf stated maybe to just start on the first 30. Boraas stated he felt a little thought needs to be put into it and would suggest two to three people working on the selection process. Boraas asked when the information had to be submitted. Gray advised December 15t". Kebschull advised the group that the request to apply for the grant would have to go before council on December 6t"' so it would have to be prepared for the council packet on December 1St. Boraas commented that the Board would need to decide tonight. Kebschull advised she didn't feel the Board needed to decide tonight which houses, etc, but as a committee to vote to proceed with the grant and come up with a figure to give to council, The specifics could be worked out later. Kebschull asked Councilman Moore if that is how he understands it, Moore concurred. Gray stated it asked what criteria will be used to select the sites and the survey could be used to determine sites when the survey is completed. Booth added that some of the properties already have signage such as the church. Historic District Board-Minutes Page 4 November 20,1995 Adding that in the walking map the church could be further described but it ' wouldn't necessary have to have one of the 30 signs on it. Gray asked what - t the group feelings were about the sign placement on the building adding that ~ the si ns are four feet lon . Huhndorf stated that in 9 g Juneau a lot of the signs were outside; although, some were different. Booth asked how big the engraving would be, Gray noted the plaques would only be 5 X 7. Booth noted that if you didn't want someone traipsing up the front sidewalk to the Peterson House you wouldn`t want to put a sign up there to lure them to read it, So, you would want to put it relatively close to the street. Gray agreed and added that with the owner's permission the signs would be placed either on the house or on a free standing support, Booth stated she felt it would look very attractive if it was on the house but if the city is going to encourage people to learn about the town, they will walk right up and read the sign. Huhndorf added across lawns, etc. Gray stated she felt they had answered all the questions Bittner had asked except Gray questioned if the group would still be going with 30 signs. Gray stated she didn't know how the group had originally came up with 30. Huhndorf stated he thought that was a number Rotary Club had used. Booth asked if they had been guesstimating the number of properties they were going to be able to do in the survey. Gray stated that may be it. Boraas stated he thought Rotary had had materials for 30 signs and that they were not going to donate much new in materials. They had some materials and they were going to donate the labor. Boraas noted that the Board was going to basically get money for the plaques. So, the in-kind would be what they would be contributing labor-wise and what they have so far in materials. Gray stated that one way to look at this is that if the group is going to apply for the grant that it may be denied because there is only a certain amount of money. Gray added that since the Board got a grant last year and she had heard someone say that they liked to spread the money around the state. So, Kenai would not necessarily get it two years in a row and Kenai did et a 9 big chunk last year. Gray stated that her feeling might be that if taking a risk and being that it may be denied to go for the number of signs the group wants because it is a 50I50 split, It may be a chance to get the materials at half the cost for the city now. Gray added that she didn't think there was any reason that if afterwards it was decided that fifty was too many that the grant portion could be returned. Gray commented that she was sure they would take it back and it would probably be required. Kebschull advised the group that this is a reimbursable grant and that the city doesn't get any money until the money is spent. Huhndorf stated he sees actually 31 properties noted on the back portion of the survey information and that some noted are adjacent to the Historic District. Gray recommended staying with 30 properties. ~ Historic District Board-Minutes Page 5 November 20,1995 Gray advised the group that if Kebschull sent her the letter of intent, she ~ would combine it with the information from tonight, type it, and get it read Y for council approval. Kebschull advised that there needed to be an official ~ motion and vote and noted that sh ' ' e did not know if amounts needed to be included in the motion. Gray stated the motion could just say as stated in the amounts noted in the Rotary letter but with an estimated engraving cost of approximately $20,00 per sign and to round it off at $100.00 per sign. Chairperson Gray asked if anyone would like to make a motion. Huhndorf clarified if the motion would be for 30 signs based on $100.00 per sign. Gray noted this was correct and the motion should state to proceed with the grant application as discussed in the meeting, Booth stated she would make that motion. Kebschull asked the Board to clarify if they would be combining the two signage projects into this grant as was discussed at the last meeting and the Board may want to consider that before they make a motion and vote on it. Chairperson Gray stated the Board should consider this before proceeding. Huhndorf stated that he had researched the Bunny Swan sign and he had submitted a rough estimate for the sign of $2580.50. This doesn't include the wood frame that goes around it or the legs it will sit on, Huhndorf commented that the Board had spoken of consulting in January about the specifics on the sign so there may be some changes. Huhndorf said they had looked at $500 and that had been a figure stated last summer, Huhndorf stated he felt this was a nominal, reasonable figure. However, it may go up from that, The wood frame at "Foot Prints" was approximately $60.00. Gray asked if we could amend Booth's motion. Booth stated she would retract her motion. Huhndorf moved to proceed with the Kenai city signage at $100 per sign with the estimated total for the Bunny Swan sign of $ 2580.50 which is subject to change after consultation. Motion seconded by Booth. Kebschull asked the Board if they wanted to add to the motion that they wanted to apply for the grant. Huhndorf moved to add to the motion that the grant be applied for. Gray asked if further discussion. Councilman Moore asked about the permission of the property owners and if there would be a problem if not received before beginning the work. Boraas stated it had been discussed with the Rotary and they indicated that that was the first step and that they had talked with a lot of the property owners already and everyone was for it. But they would obviously need permission of the property owners. Huhndorf noted that some of the property owners have changed. Gray ) Historic District Board-Minutes Page 6 November 20,1995 stated she thought that it should be done in writing. If the grant is approved, ' then contact the property owners and get permission in writing. Moore . questioned if you could get the grant without the permission. Gray advised it ~ stated before proceeding with the work. Moore commented that the Board would get the grant, get permission, and then get reimbursed for those signs that were completed. Gray stated she thought it should be in writing, Huhndorf asked if the property owner would be committed to leave the signs up because if the property sold it could diminish the property value, Boraas stated the signs would be on their property and they could legally do whatever they wanted to. Gray asked if there was any further discussion. None noted. Gray asked for all in favor of proceeding with the Historic Preservation Fund Grant in Aid Program for Signage and for the Shkituk Village Site say aye. Opposed. None noted. Motion passed unanimously. Historic Survey: Gray noted that a revised scheduled from Preservation North had been handed out for the Board. In addition, Preservation North had asked for comments and Gray noted that because it was just handed out tonight it was hard to review. However, suggested that the Board take a few minutes and read through the document so any comments could be sent back to them. Gray questioned the order of the themes on page three of the draft. Gray stated that if this were in chronological order it would be fur trade, Russian Orthodox Church, World War II, and asked if commercial fishing should be before the discovery of oil or after. Group consensus that commercial fishing should be before. Gray stated that in this section that they are writing about that maybe they have not included any of the pre-white contact history. Gray asked Kebschull to note that the list should be arranged to read "the Fur Trade, the Russian Orthodox Church, Commercial Fishing, VUorld War II, and the discovery of Oil." Boraas asked if Denaina occupation should be listed first. Boraas stated he didn't know if they were talking about built environment. Gray asked that on a letter to mention that the Board had noted that they had not mentioned the Denaina occupation and if they are talking about the themes of the area it would seem it would have to be included. And, that would be number one. Gray stated that was the only thing that she saw that needed changing. Boraas stated they should check the date for the American Fort Kenay, 1868. Boraas stated he believed it was 1872 or 1871. Huhndorf stated it was built in 1869 and they moved out after 16 months. Boraas stated he did not feel 1873 was the correct date. Gray stated she thought it was five years after the purchase of Alaska so that would make it 1872. Huhndorf noted the Federal Indian Policy of the Historic District Board-Minutes Page 7 November 20,1995 , west and Alaska was included and was purchased. Gray asked Kebschull to ~ ask Preservation North to check the date. Huhndorf stated he felt it was . 1869 to 1872. There were 160 people in Kenai. Gray stated 144. Boraas ~ stated he thought it was talked about in the article in the "Alaska Sportsman" and Gray commented that was the one that was stolen from the Kenai Library. Gray asked if someone would like to make a motion that the draft is approved with the noted changes. Alan Boraas moved to approve the draft with the changes. Motion seconded by Huhndorf. No further discussion. Motion passed unanimously. Bunny Swan Sign; Gray noted that Mr. Huhndorf had already informed the group about the Bunny Swan sign with the grant discussion. Gray noted Bunny Swan will go down in history and Huhndorf stated it should say art work by Bunny Swan. Preservation Plan, Item # 1: Gray stated the Board was going to look at Item #1 which was the Mission Statement. Gray stated the plan was to whittle away at the Preservation Plan by looking at one or two of the items each time the group met. ~Gray read the Mission Statement out loud noting this was from the task force.) Continuing, Gray noted that in the Ordinance the goals and objectives are more clearly stated in the Ordinance itself. Gray stated that the goals and objectives are clearly delineated in the first two pages of the Ordinance. Gray stated there are eight provisions. Some of it is more meeting information though. Gray asked the group what they saw as the goals and objectives of the Board. Boraas stated that what was read was wordy and long-winded but it hit everything. It could be pared down but it covered the information. Gray stated the Ordinance is more about the meetings and what the Bard consists of and the rules, regulations, and duties. The other is more philosophical. Boraas stated it is more of a Mission Statement. Gray asked if a Board member would like to take the statement and reword it for the next meeting to make it more specific to the group now. Gray noted this was made before there was a Board. This was the Mission Statement when they began the task force. Booth stated it could be revised fairly easily as it contains the core items that the Board is still trying to do. Huhndorf stated he liked the first sentence of the second paragraph. Gray stated that she might change it to read to identify and enhance as you would identify it first and then enhance it. Gray asked Huhndorf if he would like to revise the statement for the next meeting. He agreed unless someone else would like to do it. Huhndorf questioned what Gray meant by revising and if she meant to take the same structure and change it. Gray stated to change the words Historic District Board-Minutes Page 8 November 20,1995 and make it appropriate for the current Board rather than the task force. Booth asked if there already was a revised Townsite Historic Board Ordinance. Gray advised yes. Gray asked if it mentioned anything about education towards historic preservation, Gray added that if the Board does the signage and the walking tour things then that is part of an educational process. Huhndorf stated he would make a note to include educational aspects. Huhndorf asked if the group would like it shortened? Gray asked the group about incorporating the themes they had just discussed stating the specific themes. Gray noted that as people in the future read this they will know some core areas that the group highlighted. Boraas stated that it could be worded in such a way that it includes these but are not limited to, noting that historians tend to look at themes as economic themes because that is the way historians tend to look at the world. But, there are lots of other themes that are happening throughout Kenai, Boraas noted to give people the context in which to look at history is what themes are all about. Continuing, noted that he has been working on the map and the three constants of Kenai as far back as you go in terms of maps are the Commercial Company, the Church, Kenai Joes. Those are the three institutions of Kenai. Gray stated she thought Boraas was going to say something like fishing, hunting, water, etc. Boraas stated those three capture the theme of Kenai. Huhndorf stated that one of the things that a good history museum includes is anthropology, according to the man who is writing the text book. Review of Sign Code: Chairperson Gray commented that the packets had obtained sign codes from Juneau and Fairbanks. Gray informed Councilman Moore that the Board had felt there should be some kind of special, not really restrictive, code in the Old Town area to keep it some place special. There should be some provision to prevent people from erecting bill boards. Gray noted that right now Old Town is a commercial district. It was suggested that other citys' codes be reviewed. Gray commented that she liked the one from Juneau. Fairbanks was not totally specific. Gray noted the Juneau sign code was built into the ordinance and Gray stated she felt that was where the Board would need to go if it decided to change the sign code. Gray noted the Juneau code had a clear statement about the purpose of having standards in a historic district were and she felt it wasn't very restrictive. It just said they need to be appropriate to the building style and compatible with the lettering and style of other signs on the building and related to the number of signs that are hung on the building on the first floor; of course, Juneau has taller buildings than Kenai. And, that sign proposals for the historic district require a review and there was a list of prohibited types of signs. Most were common sense things such as signs not be placed on utility poles and traffic Historic District Board-Minutes Page 9 November 20,1995 sign posts and prohibited off-premises signs and flashing-rotating moving signs. Moore questioned if there was no restriction on signs in Old Town. Booth stated that Old Town is not specifically addressed and there is no general signage code, Booth noted that the current code says a lot of what Gray had just read. Booth asked if the plan was to address Old Town specifically. Gray stated that she was thinking that when people apply for a building permit that their plan could show their planned signage. Then, it would be reviewed along with the site plan to be appropriate and also this might help people who don't know what kind of sign they want and help them determine what kind of sign might be appropriate. Gray asked what the other members thought. Booth stated she liked the idea of submitting a sign plan with the site plan. Obviously, they would have had to have had a business plan so they are going to have to know how they are going to market themselves or so to speak. Booth stated she didn't feel that was out of the question that it should be asked. Gray stated it actually said that in the Kenai City Code. Gray read, "When a building permit is obtained for construction of the building signs for that building which conform to that building shall be considered as part of evaluation of that building." Gray commented that that may not mean anything, Gray added that you do have to have a permit for a commercial sign. Moore asked if the Kenai code was compatible with what you would wish for the area. Gray stated that not really because someone who was building a new building would have to have their sign approved as part of the overall plan. But, what if somebody there decided to put up a big sign that already had an existing building. They would not have to come through this Board. They would simply have to get a sign permit from the city. So, they could come up with something that might be inappropriate. Moore questioned if that would come through this Board or Planning & Zoning. Booth stated that as it stands right now something that is already existing doesn't have to come though this Board but goes directly to Planning & Zoning, Gray noted unless it is a building permit or major construction, Moore stated he felt it was a valid concern. Moore added that perhaps the Board would like to propose an Ordinance or a Resolution and asked if that is what the Board was wanting, Boraas asked what the procedure was and asked if it would take an Ordinance. Boraas noted they were talking about routing the decision making in that right now it is routed to Planning & Zoning. Boraas stated that for the Old Town signs they would like to be included in that loop. Boraas asked if that would take an Ordinance? Moore stated if you are going to change the code, it would take an Ordinance, If you want to delegate authority from one city committee to another, Moore stated he felt it would take council action at least. Booth noted that under C it says, "signs not requiring permit, number 11, signs in the nature of cornerstones, commemorative plagues, historical signs, building name, and street number." Moore asked what they don't require. Gray stated they don't require a permit. Booth stated that is what ) Historic District Board-Minutes Page 10 November 20,1995 the Board wanted to have control over is number 11. Moore clarified the code and stated he will check into it, Boraas stated he didn't think the Board was suggesting that they take over from Planning & Zoning that aspect for those signs just to be included to make a recommendation, Boraas stated his big concern would be a sign that that doesn't fit in codes very well but a tacky, exploitive sign. Moore questioned that it might meet this code. Boraas stated right, it could meet the code but it would be not appropriate for a historic district. Councilman Moore stated he would check into this for the Board. Chairperson Gray commented that it is nice to have a city council member at the meetings. Shkituk' Village--Schedule Planning Session; Gray stated it was planned to set a meeting with other committees and interested parties such as Parks & Rec and Planning and Zoning to talk about the Shkituk' Village site and what people want to have happen. Gray stated she felt good that the Board had accomplished their three goals: The parking lot was cleaned up and laid out beautifully. Boraas asked how come the parking lot is on top of the village site, Gray asked if Boraas was kidding. Boraas stated that was the village area and it wasn't on the bluff. Gray stated the parking lot was there already and added that she thought he was kidding. Boraas added that it was too windy on the bluff, Gray stated that nobody ever said anything and the parking lot was already there and they just lined it out from the pre-existing parking lot. Gray added that didn't mean it couldn't be moved but what they did was actually shrunk the parking lot and seeded all the way around it and put telephone poles in to keep people from driving out around it. Boraas stated that the 1898 plat of the cannery just below shows that village as extending back along the gulch not right on the bluff. Gray stated that for some reason she thought the village was down more below where the stream came through. Gray commented that they may need to redesign that somehow. Gray added that maybe Mr. Boraas was not at the meeting when it was discussed. Gray commented that it had been cleaned up considerably. Heavy equipment was brought in, all the junk was cleaned up, and it was blocked off to keep people from driving back through it and camping. Gray noted that the Board had received council approval to designate it as an important historical site. Gray asked the Board when they would like to schedule a meeting. Huhndorf noted he had a function called "Yagaleedo" (sp?) in March and added that he was mentioning this because the KIT parties may not be available in March. Gray noted that it may require more than one meeting adding that the groups may get together and brain storm and then need to meet again. Gray asked what the Board felt about meeting in.January and possibly meeting an hour before the regularly scheduled HDB meeting. That would be the fourth Tuesday, January 23ra. Gray advised Kebschull to contact the other boards to invite Historic District Board-Minutes Page 11 November 20,1995 them (Planning & Zoning, Parks & Rec, and Beautification Committee~, Booth noted that the Beautification Committee has a member on their committee who is driven to beautify Old Town; although, she doesn't know who it is. Kebschull asked Huhndorf if he would be contacting KIT for the meeting and he stated he would do that. Ethel Clausen advised she had to leave. Gray commented that the next meeting would be December 26t". Gray suggested changing the meeting to the 19t" and Clausen noted she would not be available on the 19t" notin her g return of January 5t". Kebschull noted that it may be necessary to contact the council that if new members are not appointed the HDB would not have a quorum for the December meeting, Gray stated every member should attempt to find one new member. Boraas asked if anyone had contacted Kathy Pierce who teaches history at the college. Boraas stated he did not know where she lived but she may live in the city. Gray asked Boraas to contact her. Moore asked the Board if they realized that the HDB is different that other committees in that members do not have to be a resident to be on the Board, but at least four members of the seven must be residents, Moore added that there were applications on file. Gray noted that those applications should be reviewed and Moore commented that he felt they would be considered at the council meeting on Wednesday night. Gray stated that the Board should tentatively schedule the meeting for December 19t". Kebschull noted that the request for a meeting change would have to be sent to council. Huhndorf noted that the Ad Hoc members are not voting members. Booth asked if the council picked someone on Wednesday night would that help with a quorum on the 19t" and wondered if we knew who the applications were from. Moore stated the information was in his packet but he didn't have it with him. BOARD QUESTIONS AND COMMENTS: Chairperson Gray noted that the next meeting agenda should include a review of Huhndorf's Mission Statement. And, look at Item 2 of the Preservation Plan. Councilman Moore advised the Board that he and Duane Bannock are sharing the council position for the HDB, Moore added that he would advise council on Wednesday night of the discussions from tonight's meeting. Kebschull advised Chairperson Gray that the Board needed to vote on Ms. Freas' request for a work session date. Gray asked for a motion that the Board meet on January 23~a. Huhndorf moved that the Board meet on January 23, 1996 at 6 p.m. for the Historic District Board-Minutes Page 12 November 20,1995 work session. Motion seconded by Boraas. Unanimous. Kebschull advised Gray that the Board still needed to decide a date for the parliamentary procedure work session. Kebschull advised that dates were suggested on the memo (January 18, 22, 25, 29, or 315`-. Booth asked if it needed to be done as a committee or if all the committees were going to vote on a date. Kebschull advised it is Ms. Freas' intent to have one meeting for all the committees of the city. Each committee will vote and it is hoped there will be a consensus and then Ms. Freas will select the date. These dates were selected because there are no meetings currently scheduled on those dates. Huhndorf stated that if the Board has a meeting on the 23i0 the would be fresh if the meeting were scheduled the 22"d. Huhndorf moved to select January 22"" for the work session on parliamentary procedure. Motion seconded by Booth. Unanimous. Huhndorf questioned when the meeting would be held on the 22"a Kebschull advised the meeting would be at 7 p.m. and when Ms. Freas scheduled the date, everyone would be notified. ADJOURNMENT: Meeting adjourned at approximately 8:30 p.m. Respectfully submitted: M rily Kebschull Administrative Assistant Historic District Boazd-Minutes Page 13 November 20, 1995