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HomeMy WebLinkAbout1998-06-15 Historic District Board SummaryHISTORIC DISTRICT BOARD June 15, 1998- 7:00 p.m. *** AGENDA*** Kenai City Hall Chair Dorothy Gray 1. ROLL CALL: 2. APPROVAL OF AGENDA: 3. APPROVAL OF MINUTES: April 20, 1998 4. PERSONS PRESENT SCHEDULED TO BE HEARD: 5. HISTORIC BOARD REVIEW: 6. NEW BUSINESS: e OLD BUSINESS: a. Preservation Plan b. Walking Tour Brochure 8. REPORTS: a. City Council b. Administration 9. PERSONS PRESENT NOT SCHEDULED TO BE HEARD: 10. BOARD QUESTIONS AND COMMENTS: ~ 1. INFORMATION: a. Historic District Board Roster b. 1997 Annual CLG Report c. Information supplied to Council regarding Historic District Board d. Memo from Clerk Freas dated 6/2/98 regarding Excused Absences e. "Preservation Advocate News"- May 1998 f. Letter from U.S. Department of Interior regarding "History on the Line" 12. ADJOURNMENT: HISTORIC DISTRICT BOARD June 15, 1998- 7:00 p.m. Kenai City Hall Council Chambers Chair Dorothy Gray *** MINUTES *** ® ® ® ® ® ® CALL TO ORDER AND ROLL CALL ,. Chairperson Gray called the meeting to order at approximately 7'00 p.m. Members Present' Dorothy Gray, Ethel Clausen, Bill Kluge, Gloria Wik, Cecelia Richard (arrived at 7:07 p.m.) Also Present' Administrative Assistant Marilyn Kebschull, Contract Secretary Barb Roper APPROVAL OF AGENDA THE AGENDA WAS APPROVED AS PRESENTED. APPROVE OF MINUTES: April 20, 1998 THE MINUTF~ OF APRIL 20, 1998 WERE APPROVED AS WRITTEN. PERSONS PRESENT SCHEDULED TO BE HEARD - None HISTORIC BOARD REVIEW- None NEW BUSINESS - None OLD BUSINESS a. Preservation Plan Kebschull reported that she made the corrections as noted at the April 20, 1998 meeting and the Preservation Plan can now be forwarded to the Planning and Zoning Commission for review and then to Council for approval. Gray asked if it would be necessary to have a member present the Plan to the Planning and Zoning Commission. Kebschull recommended a member attend both meetings (Planning and Zoning and City Council) to explain how the Preservation Plan was developed and to answer any questions. Cecilia Richard arrived at 7'07 p.m. After a brief discussion it was decided that Kluge and Richard will attend the June 24, 1998 Planning and Zoning meeting. The Board reviewed the Preservation Plan and the following corrections were made: Page three, the title should have "Table of Contents" included. Page three, Item 1, Goals and Objectives should be removed from the sentence. Gray also recommended the Table of Contents be checked against what is included in the Plan to assure the titles match. Item 6 on page 3 "building" should be plural (buildings). In the last sentence of the last paragraph in the Mission Statement the date should be 1898 - 1925. Under Item 12 on page 6 of 8, the first bullet should be removed as the paragraph is an introductory to the following bulleted items. The paragraph should be moved over to the left of the page. Richard questioned the last bulleted item on pages 7 of 8 and asked if it should be changed in order to read better. After a brief discussion it was confirmed the sentence was taken directly from the State Preservation Plan. Richard also questioned the Historic District Board membership roster as the one included in the Plan was not current. An updated roster was included in the meeting packet and it will be included in the Preservation Plan. Gray offered to review the Preservation Plan one last time before going to Planning and Zoning. Kebschull noted she would need .the information by Wednesday in order to get it in the Planning and Zoning packet. Kebschull noted that the Preservation Plan will be forwarded to OHA in a binder to assure a nice presentation. WIK MOVED TO ACCEPT THE PRESERVATION PLAN AS AMENDED AND TO FORWARD IT TO PLANNING AND ZONING FOR REVIEW AND RECOMMENDATION TO CITY COUNCIL FOR APPROVAL. MOTION SECONDED BY KLUGE. VOICE VOTE - ALL IN FAVOR - Motion passed unanimously. HISTORIC DISTRICT BOARD MEETING June 15, 1998 Page 2 ® Gray stated she was happy to have the Preservation Plan complete as it was in the works for three years. be Walking Tour Brochure A copy of the walking tour brochure was provided in the meeting packet. A couple of errors were noted but the Board was pleased with the end result. Richard reported that Tarr from the Visitors Center said the cost of the brochure was approximately $800. This exceeded the budgeted amount by nearly $200. It was also noted that 2000 copies of the brochure were made. Gray stated the brochure adds more incentive for people to walk through the Old Town area. It was reported that Huhndorf will conduct a walking tour for the Visitors Center staff on June 16 at 2:00 p.m. Huhndorf also provided walking tours for school children before school ended for the summer. Richard reported that Tarr thought the signs in Old Town looked very nice and encouraged the Historic District Board to keep up the good work. Gray asked if Council had commented yet on the walking tour brochure. Kebschull replied, she did not attend the last council meeting but hasn't heard anything. Kebschull continued, the walking tour brochure is an amazing feat with no cost at all to the City. REPORTS City Council Gray asked about the work session to be held with City Council regarding the Historic District Board. Kebschull noted the memo included in the packet contained a note from City Clerk Freas indicating a date for a September work session will be set at the Council's August 19, 1998 meeting. Gray asked if anyone knew what was the purpose of work session. Kebschull stated, she understood Council is still reviewing options of whether or not to maintain separate a Historic District Board or consider incorporating the duties with Planning and Zoning. b. Administration Kebschull reported the 1997 annual report was complete and a copy provided to Council. She added, Council has commented in the past they would like to receive an annual report. The 1997 annual report HISTORIC DISTRICT BOARD MEETING June 15, 1998 Page 3 ® 10. was provided. The report was completed following the CLG guidelines and relevant information from the Historic District Board's agendas for last year. The meeting minutes for the last year were also included. Kebschull noted the walking tour brochure was not included with the report as it was completed after the deadline date. The brochure will be included in next year's report. PERSONS PRESENT NOT SCHEDULED TO BE H~_A~D: - None BOARD QUESTIONS AND COMMENTS Wik asked why Mike Huhndorf resigned. Gray replied, he resigned at the last meeting held. Wik asked if there was a letter of resignation. Gray confirmed there was a letter with a very simple statement. Wik asked if a copy of the letter would be included with these minutes. The Board attempted to determine when the letter was received and Kebschull noted it was not included in the April 20, 1998 packet as it was received late so she handed it out at the meeting. Wik asked if the letter of resignation would be included in this meeting (June 15) minutes since there was no meeting in May. Kebschull answered, Huhndorf's resignation is included on the May meeting agenda and these meeting packets are retained whether there was a meeting or not. Wik asked that Huhndorf's resignation become a part of the record. It was noted the Board now is lacking two (2) members. Gray reported that she met with Henry Knackstedt and thought perhaps he would be interested in being a member of the Historic District Board. He did say he was on the Airport Commission. Knackstedt will provide Gray with a copy of an old map of when the City of Kenai was first incorporated. The map includes notations of various things in the village and should be available for review at the next meeting. Richard reported she talked to Dorothy Lentz about the Historic Board but didn't hear anything back from her. Lentz lived in Seward for many years before moving to Kenai. Richard asked why the meetings couldn't be held less often, such as quarterly. Gray stated the ordinance requires meetings to be held twice per year. Kebschull added, since the grant and the Preservation Plan is complete the · Board should consider meeting less often with the option of having special meetings to deal with items requiring Historic Board Review. This can be an item discussed at the work session with City Council. Kebschull noted the CLG requires two meetings per year and the City could set other guidelines if they so desire. HISTORIC DISTRICT BOARD MEETING June 15, 1998 Page 4 11. INFORMATION Historic District Board Roster 1997 Annual CLG Report Information supplied to Council regarding Historic District Board Memo from Clerk Freas dated 6/2/98 regarding Excused Absences "Preservation Advocate New" ~ May 1998 Letter from U.S. Department of Interior regarding "History on the Line" 12. ADJOURNMENT MEETING ADJOURNED AT 7:40 P.M. Respectfully submitted, Bar'-b-~ra Roper, Cor~tr~t~t Secretary HISTORIC DISTRICT BOARD MEETING June 15, 1998 Page 5