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HomeMy WebLinkAbout1986-12-02 Library Commission SummaryKENAI ADVISORY LIBRARY COMMISSION December 2, 1986 7:30 PM Community Library Linda Swarner, Chairwoman AGENDA 1. ROLL CALL 2. APPROVAL OF AGENDA 3. PERSONS PRESENT SCHEDULED TO BE HEARD 4. APPROVAL OF MINUTES of November 4, 1986 5. DIRECTOR' S REPORT 6. OLD BUSINESS a. Budget b. Request for Proposal for Automation System 7. NEW BUSINESS a. Work Session Report b. Film Program 8. COMMISSION COMMENTS & QUESTIONS 9. ADJOURNMENT Since we have asked the Council members to be our guests at the meeting, please bring a plate of "goodies" to share. KENAI ADVISORY LIBRARY COMMISSION Minutes of Regular Meeting Held, Kenai Community Library Tuesday, December 2, 1986, 7:30 p.m., AST Presiding, Linda Swarner, Chairwoman Present Linda Swarner Doug Emery Kathy Heus Chris Reynolds Susan Smal ley Paul Turner Absent Mary Quesnel In attendance: Guest: Chris Monfor, Sally Bailie, City Council Councilwoman Representative Meeting was called to 1. ROLL CALL ,, order by Chairwoman Swarner at 7:40 p.m. Roll was called. and one (1) excused Six (6) commission absent (illness). members present · APPROVAL OF AGENDA MOTION _ Commissioner presented. Smalley. Emery moved The moti on that the agenda was seconded by be approved as Commissioner · The motion passed unanimously. PERSONS PRESENT WHO WISHED TO BE HEARD Chairwoman Swarner asked Councilwoman Bailie wished to be heard at this time. Councilwoman would comment as the meeting progressed. is she Bailie KENAI ADVISORY LIBRARY COMMISSION December 2, 1986 · APPROVAL OF MINUTES Chairwoman Swarner ask for any additions or corrections of the Minutes of November 4, 1986. MOTION Commissioner Turner moved the minutes as presented. Commissioner Smalley. that the Commission accept The motion was seconded by The motion passed unanimously. · DIRECTOR' S REPORT Director DeForest reported the newspapers advertizing the Saturday opening, which starts the first Saturday in December. Director DeForest pointed out the Christmas presents presented to the Commissioners. That being coffee mugs. The Commissioners were invited to attend the open house on December 18 at 1:00 p.m. to 8:00 p.m., this is a thank you to all the volunteers from the library staff. Director DeForest stated the proposal is ready to go to the State Library. Call will be received tomorrow to see if approved. News was received this date that the second half of the State Library Grant will be half of the expected amount. This is matching grant, usually $5000., will be $2,500. Discussion was held regarding funds and tapping other sources of funds and grant money. Commissioner Emery asked about the equipment that was being looked at. Director DeForest stated prices were found, however, no money available. Equipment being discussed was for Automated Total Library, it will be able to handle; check out, overdue, card catalogue, keep statistics, records will be more readily available. page -2- KENAI ADVISORY LIBRARY COMMISSION December 2, 1986 Director DeForest explained the systems capability. Councilwoman Bailie asked what it would mean to the library. Director Deforest explained; better service, it would free one clerk into public service, cuts down on amount of time cataloguing, typing, filing, space used, overdue books and time. Library of Congress would be punched into computer. Commissioner Reynolds would be using this catalogue. asked if the library patrons computer, instead of card Director DeForest explained the system as "user friendly" and that there would be ten "dumb" terminals. Two in the easy reader room and eight in main library with printer available. All the patron would have, would be the keyboard and the screen. Commissioner Emery DeForest stated there up. asked is a about space. Director room already wired and set Commissioner Emery asked for estimated cost to maintain. Director DeForest reported at least $7,000. per year. Maintenance on some items quoted in price would not be necessary. Figures were received from three different vendors for this equipment. Two were estimated at under $100,000. and one over that amount. · Commissioner Turner asked how long before this would go to bid. Director DeForest had no knowledge of the time as it would be up the City. General discussion was held regarding bid process. The commissioners complimented work on the proposal. the Director for her OLD BUSINESS a. Budget. Chairwoman Swarner asked for any new information about the budget. Federal Revenue sharing money was discussed. Money will be used in another project at a later date. page -3- KENAI ADVISORY LIBRARY COMMISSION December 2, 1986 b. Automation System. Chairwoman Swarner asked Nothing further. This was already discussed. for any further discussion. · NEW BUSINESS a. Work Session Report. Chairwoman Swarner reported on the work session she attended. It was reported to the Mayor the functions, needs, goals and concerns of the Library Commission. General discussion was held regarding the participation of the Committees and Commissions at the work session meeting. MOTION Commissioner Reynolds send the Secretary. Heus. Turner moved that Commissioner Chris a letter to the Council to thank them for The motion was seconded by Commissioner The motion passed unanimously. There was general discussion regarding terms of the Commissioners and those terms that will be expiring. Commissioner Turner asked Director DeForest if there are any interested persons for the commission, as this would be an opportune time. b. Film Program. Linda McNair, part-time Library employee, gave a brief report. The program will begin the first Friday in January. Films will be shown every Friday night, there is no charge to the public and the show starts at 7:30 p.m. The films presented last approximately one hour and recreational, travel and informational films follow appropriate to what's been shown. Advertizing is one week ahead by way of newspaper, radio, handouts and a weekly calendar. Normal attendance is twenty-five people, with as many as seventy-five at times. Calendar was passed to each Commissioner. Library Volunteer Jeanett Neal does the calendar. Films are ordered in June for good selection and are also shared with primary grade school children and story hour. page -4- KENAI ADVISORY LIBRARY COMMISSION December 2, 1986 · C_OMMI...SSION' COMMENTS &...QUESTIONS Commissioner Smalley: People from Soldotna commented on how great the library is in Kenai. have Commissioner Turner: Would like to see other people who are interested in the Library Commissioner come forward, as he would be willing to leave his post when his term expires. Commissioner Heus: A photograph session for the library is being planned. This would be a student project and generate publicity for the library. Commissioner Heus expressed her appreciation to the Council members for coming. Councilwoman Monfor: Councilwoman Monfor had to leave at this time, wished everyone a Merry Christmas. Commissioner Emery: Gave his appreciation gift, and looks forward to next year. for the Councilwoman Bailie: Thanked the Commissioners for the invitation and expressed her appreciation to all. Councilwoman Reynolds: Commented on the groups accomplishments. Asked about a renewing books by phone. Director DeForest: Phones are answered by volunteers and at times the books have not been renewed as requested. With a computer this could change. There are 1,500 registered library cards this year, and still new people coming in. Seven hundred books were circulated on 12/1/86. That's only one quarter of the library services. Chairwoman Swarner: Asked the Council in November if Commission Reports could be moved to the beginning of the meeting. Councilwoman Bailie will look into this. ADJOURNMENT: _ Meeting adjourned at 8:55 p.m. Niva-A.' A'bur't° dba/Niva's Clerical Services for the City of Kenai