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HomeMy WebLinkAbout1987-01-06 Library Commission SummaryKENAI ADVISORY LIBRARY COMMISSION January 6, 1987 7- 30 PM Community Library Linda Swarner, Chairwoman AGENDA 1. ROLL CALL a. Roll Call b. Welcome to any new members c. Election of Officers for the coming year 2. APPROVAL OF AGENDA 3. PERSONS PRESENT SCHEDULED TO BE HEARD 4. APPROVAL OF MINUTES of December 2, 1986 5. DIRECTOR' S REPORT 6. OLD BUSINESS a. Christmas Open House b. Request for Proposal for Automation System 7. NEW BUSINESS a. 1987-88 Budget 8. COMMISSION COMMENTS & QUESTIONS 9. ADJOURNMENT KENAI ADVISORY LIBRARY COMMISSION January 6, 1987, Tuesday, 7:30 p.m., AST Held, Kenai Community Library Minutes of Regular Meeting Presiding: Linda Swarner, Chairwoman Present Absent Linda Swarner Doug Emery Kathy Heus Chris Reynolds Susan Smalley Paul Turner Mary Quesnel (excused) Meeting was called to order by Chairwoman Swarner at 7:40 p.m. In attendance: Chris Monfor, City Council Representative Library Director, Emily DeForest 1. ROLL CALL a. Roll was called. Six (6) commission members present and one (1) excused absent. Chairwoman Swarner announced the resignation of Commission Member Mary Quesnel. Commission Member Quesnel will be replaced tomorrow night at the Council Meeting. b. No new members. c. Election of officers. Chairwoman Swarner for nominations for Chairman and Vice Chairman. asked Commissioner Smalley Swarner for Chairman. Commissioner Emery. nominations be closed. nominated Commissioner Linda The nomination was seconded by Commissioner Smalley moved that Seconded by Commissioner Heus. Chairwoman Swarner asked for nominations for Vice Chairman. Commissioner Reynolds nominated Commissioner Heus. Seconded by Commissioner Emery. Commissioner Turner moved nominations be closed. Seconded by Commissioner Smalley. KENAI ADVISORY LIBRARY COMMISSION January 6, 1987 Page -2- · APPROVAL OF AGENDA MOTION , Commissioner Heus moved that the agenda be approved. The motion was seconded by Commissioner Turner. The motion passed unanimously. · __ APPROVAL OF MINUTES - December 2, 1986 Chairwoman Swarner stated there was page 4, section (b) , Jeanette misspelled. Correction noted. one correction on Neel's name is Commissioner Emery would that "Absent" be stated when applicable. like it noted on as "Excused" in the minutes parenthesis MOTION Commissioner as amended. Emery moved that the minutes be Seconded by Commissioner Smalley. approved The motion passed unanimously. · DIRECTOR' S REPORT Director DeForest reported that the open house went very well, with over 300 hundred people in the Library. The volunteers were pleased. Director DeForest handed out material regarding computer software available at the library for both the IBM and Apple's. This is public domain software. Commissioner Emery asked about the software. Director DeForest explained; educational, bookkeeping materials, write Program, etc. General discussion was held regarding programs. KENAI ADVISORY LIBRARY COMMISSION January 6, 1987 Page -3- Director DeForest handed out copies of the operating budget of expenditures and encumbrances for the library as of December 1. Director DeForest stated that books are going up an average of 32%. Chairwoman Swarner asked if the legal services fund had been used. Director DeForest stated, no, not yet. Chairwoman Swarner asked if the janitorial services would go to bid. Director DeForest said the whole city would go to bid for janitorial services this year and would be for a three year contract. Landscaping was discussed. that the gardening was done from library funds. Director DeForest by contract and reported paid for Rentals, re-binding and printing was discussed. and procedures was brought up for discussion. Costs Chairwoman Swarner asked about communications. Director DeForest stated that was telephone and Alascom. Chairwoman Swarner asked if the $16,000. would be used. Director DeForest stated yes and explained further. There were comments regarding the increase in utilities. It was explained because of the expansion, which doubled the size of the library building. Small tool category was clarified for commission members. Repair and maintenance supplies was also discussed. Commissioner Heus asked about transportation. Director DeForest explained that this included travel and hotel. Director DeForest reported further that circulation went down about 2000 books for December, which is typical of December. There were 609 volunteer hours. The average is approximately 168 hours per month. Also, this week a couple visiting from Palm Springs have worked eight hours a day as volunteers at the library. KENAI ADVISORY January 6, 1987 Page -4- LIBRARY COMMISSION · · OPEN HOUSE a. Christmas open house had Chairwoman Swarner asked if a sent to Betty. A note will be been discussed thank you note sent. earlier. had been Director DeForest stated that the couple from Palm Springs also donated $50.00 to the library for new books, in their name, as a Christmas gift. b. Request for Proposal for Automation System. Director DeForest reported that the request as written was approved by the State Library with a minor change. The city has also approved the proposal. The city asked that a vender response sheet be made out. The proposal would be ready for bid as soon as printer is fixed, in the very near future. NEW BUSINESS , , a. Budget 1987/1988. Chairwoman Swarner asked for any recommendations. Councilwoman Monfor explained that perhaps that commission may be premature in addressing the budget at this time. The concern of Chairwoman Swarner was that of the part-time employee that is needed for the library. The budget and economy was discussed further with Councilwoman Monfor. Chairwoman Swarner wanted Council gave the library Christmas Open House. to mention that the City a hundred dollars at the The general consensus was part-time employee, as the expansion of the library. to put in a request for the need is there due to the The maintenance equipment contracts considered, due to the high cost. were discussed and KENAI ADVISORY January 6, 1987 Page -5- LIBRARY COMMISSION · COMMISSION COMMENTS & QUESTIONS Commissioner Emery asked how many were in attendance for the first movie. Director DeForest commented there were .twelve, however, there was not much publicity. Commissioner Reynolds asked that Jeanette Neel be thanked for making the calendar. Chairwoman Swarner stated that she nominated Director DeForest for the Log Cabin Award. The letter for the nomination was read to the Commissioners. The award will be announced January 30, 1987. 8 . ADJOURNMENT ------ Meeting was adjourned at 8:40 p.m. NiVa A. Abur~o ' ' dba/Niva's Clerical Service for the City of Kenai