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Home My WebLink About1987-04-07 Library Commission SummaryKENAI ADVISORY LIBRARY COMMISSION Apr il 7, 1987, Tuesday, 7:30 p.m. Held, Kenai Community Library Minutes of Regular Meeting Presiding: Linda Swarner, Chairwoman Present Absent Linda Swarner Kathy Heus (Excused) Doug Emery Chris Reynolds (Unexcused) Susan Samlley Dr. Paul Turner (arrived after Dennis Simmons roll) Meeting was called to order by Chairwoman Swarner at 7:38 p.m. In attendance: Chris Monfor, City Council Representative Emily DeForest, Library Director Mayor Williams also attended the meeting short time. for 1. ROLL CALL a. Roll was called. Five (5) commission members and two (2) commission members were absent; one absence and one unexcused absence. present excused b. New Commissioner, Mr. Dennis Simmons was introduced welcomed to the Commission. and · APPROVAL OF AGENDA MOTION Commissioner Emery moved that the agenda be motion was seconded by Commissioner Turner. by unanimous consent. approved. The Motion passed · PERSONS PRESENT SCHEDULED TO BE HEARD None. · APPROVAL OF MINU.TES ..-. February. 3,..1987 MOTION Commissioner Emery moved to accept the minutes motion was seconded by Commissioner Turner. unanimous consent. as presented. The~ Motion passed by KENAI ADVISORY LIBRARY COMMISSION Apr il 7, 1987 page -2- 5. DIRECTOR' S REPORT Director DeForest presented a "Book Worm" book marker and pencil for the commissioners to see. These were made for the library by Kenna Meeks' Sunday School class and are given to the children at the library. Director DeForest suggested a thank you note be sent. Chairwoman Swarner said she had taken two news announcements to the radio station, regarding National Library Week, however, she has not heard them announced as yet. Director DeForest was asked why Kenai Library did not have an amnesty week. Director DeForest explained; in the past she had noticed the same people who returned their books on amnesty week, also checked books out at the same time and just waited for the next amnesty to return them. The Director did indicate the amnesty was good for some people, as she did receive a couple of books from the Loussac Library that had been checked out from the old building, and they were in very good condition. Attendance was up to an average of 300 per day at the library, and has been as high as 374 in the last two weeks. Director DeForest reported they are still waiting for Mat Su Borough to sign the contract for the computer system. Dynix and Mat Su will send a signed copy of the contract and when it arrives, it is hopeful a purchase order will be issued. Director DeForest gave the commissioners a hand out (attached) of the different computers and what they will do, for comparison and explained. There was general discussion. The commissioners were asked by Director DeForest if they would consent to some type of policy to be written regarding children left at the library. There is normally no problem with children who are left unattended at the library by their parents, however, there has been an ongoing problem recently which has caused some problems within the library. Director DeForest gave the commissioners a sample of a library policy from Iowa City Public Library for an example. Director DeForest explained there was no policy established at the library to cover this type of problem. KENAI ADVISORY LIBRARY COMMISSION April 7, 1987 page -3- Commissioner Turner urged the Director to consider also adding a clause for disruptive adults, that would outline a policy for the removal of people that are causing a disturbance, for the protection of the library employees. There was general discussion. Councilwoman Monfor suggested the need for a policy and to have it reviewed by the City Attorney. This policy should be posted and advertised. Chairwoman Swarner asked Director DeForest to draft a policy for disruptive behavior for the commissioners to review at the next meeting. A lunch for the library volunteers was discussed by the commissioners and Director DeForest. The general feeling of the commissioners regarding the volunteers, was to have a lunch and that this should be paid for from City funds, as they do save the City so much in their volunteer efforts, time and services. This would involve approximately 25 people at approximately $8.00 per person. Volunteer Week begins April 29th. Chairwoman Swarner announced in recognition of National Library Week, there is going to be a Proclamation at the weekly Chamber luncheon tomorrow, (4/8/87). 6. OLD BUSINESS Commissioner Emery asked if the letter of appreciation was written to Linda McNair. Commissioner Smalley indicated it has not been written as yet, but will have it done. A. Budget FY 87/88. Councilwoman Monfor explained the budget and budget cuts to the commissioners. There was general discussion regarding fund raising and organizations to approach for fund raising. Friends of the Library were brought into the discussion. Linda McNair, a member of the Friends of the Library, was available and explained the functions of the Friends of the Library organization to the commissioners. The commissioners felt they should have a joint meeting with the Friends of the Library at some future date to talk about KENAI ADVISORY LIBRARY COMMISSION April 7, 1987 page -4- the situation. It 'was suggested to plan this meeting after the first work session of the budget. Director DeForest informed the commissioners of the what the Friends of the Library has done in the past for the library. Another group mentioned by the Director was called the Totem Tracers, a genealogy group. Mayor Williams arrived at the meeting at this time and explained his intention to issue a Proclamation at the Chamber. Mayor Williams and the commissioners had some discussion regarding the progress of the budget and when the first City work session would take place. Mayor Williams indicated the work session would take place sometime after the legislative session is over, he believed sometime after May 14th or the 19th. The commissioners thanked the Mayor for attending as Mayor Williams had to leave to attend another meeting. Director DeForest indicated she would be re-writing the job descriptions for the current positions at the library when the new library automation system arrives. b. Goals of the Library Commission. Chairwoman Swarner asked for a motion to accept the goals revised and updated at the last the meeting in February. Commissioner Emery moved to accept the Goals of the Library Commission. Commissioner Turner seconded the motion. The motion passed unanimously. 7. NEW BUSINESS Commissioner Smalley reported on the balloon project. This is in recognition of National Library Week. A case of balloons (1,000), were donated by Kenai Spenard Building Supply, the string by Carrs Grocery and the helium will be furnished by A & L Welding. These balloons will be launched with a tag attached indicating the name of a child, the name of their favorite book and the school address or the library's address. The pre-school story hour children will participate, along with children at Sears Elementary, Kenai Elementary and Nikiski Elementary. KENAI ADVISORY LIBRARY COMMISSION April 7, 1987 page -5- · COMMISSION_ COMMENTS & QUESTIONS Commissioner Simmons commented, he was happy to be in attendance and glad he was asked to serve on the commission. Commissioner Turner budget. would like to have $20,000 more in the Commissioner Emery had no comment. Commissioner Smalley had letter. no comment and will write the Chairwoman Swarner had no comment. 9 . ADJOURNMENT The meeting was adjourned at 8:45 p.m. N~va A, -Abut t'o ................ dba/Niva's Clerical Services for the City of Kenai