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HomeMy WebLinkAbout1987-07-07 Library Commission SummaryKENAI ADVISORY LIBRARY COMMISSION 3uly/2~.,% 1987 7 .' ~0 PM Community Lib~y Linda Swarner, Chairwoman AGENDA 1. ROLL CALL 2. APPROVAL DF AGENDA PERSONS SCHEDULED TO BE HEARD 4. APPROVAL OF 3UNE 2 MEETING 5. DI RECTOR' S REPORT 6. OLD BUSINESS a. Disruptive Behavior Policy b. Budget FY87-88 c. Summer Reading Program d. Transient Popula. tion Policy 7. NEW BUSINESS COMMISSION COMMENTS 9. AD3OURNMENT Excused fo~ 3uly: Smaliey, Turner, & Emery IF YOU ARE UNABLE TO ATTEND PLEASE CALL LINDA SWARNER OR EMILY DEFOREST KENAI LIBRARY COMMISSION - REGULAR MEETING - MINUTES JULY 7, 1987 - 8:10 pM KENAI COMMUNITY LIBRARY CHAIRMAN LINDA SWARNER PRESIDING 1. ROLL CALL Present- Linda Swarner, Kathy Heus, Dennis Simmons, Paul Turner, Carol Brenkle Absent: Doug Emery, Susan Smalley (excused) 2. APPROVAL OF AGENDA Chairman Swarner noted the date was July 7, 1987. MOTI ON: Commissioner Turner moved, seconded by Commissioner Heus, to approve the agenda. Motion passed by unanimous consent. 3. PERSONS SCHEDULED TO BE HEARD None 4. APPROVAL OF JUNE 2, MINUTES Chairman Swarner noted the adjournment time was 8-00 PM. MOTION: Commissioner Turner moved, seconded by Commissioner Brenkle, to approve the minutes as amended. Motion passed by unanimous consent. 5. DIRECTOR' S REPORT Librarian DeForest spoke. a. She attended a meeting in San Francisco. There is a lot of new material coming out. b. PO's submitted to Council 7-1-87 were approved for computer, supplies and training. She reviewed the new systems. It will be delivered Oct. 1. The Commission discussed training, Librarian DeForest will check the advantages of training here or in Anchorage. c. Mayor Williams received a plaque from USS McKee 7-4-87. It will be on display in the Library. d. The Reading Program is over. a.(contd) Chairman Swarner asked if Librarian DeForest KENAI LIBRARY COMMISSION JULY 7, 1987 PAGE 2 had brought brochures back from the meeting. Mrs. DeForest replied she had mailed them back. The cost of the news bank subscription is $500, down from $2,700. The new monitor is color coded. Many of the new programs can be used with this. She hired Linda McNair for the computer. There- will be much night work. Everything will be on line. Commissioner Heus noted they would only need a modem at the Jr. High School. Mrs. DeForest added they can dial UofA in Soldotna and get Fairbanks. 6. OLD BUSINESS 6-a Disruptive Behavior Policy Commissioner Simmons reviewed material distributed. He explained, this clears up the differences between policy and procedure. MOTION: Commissioner Heus moved, seconded by Commission Brenkle, to approve the policy as submitted. Commissioner Heus asked, at what point is it considered an incident? Librarian DeForest replied, if they leave, it is not an incident. She.added, it should be reported to the City Manager, not the Librarian. Chairman Swarner suggested a copy be sent to the Librarian. Commissioner Turner suggested the reporting form be re-done. MOTION, Table: Commissioner Turner moved, seconded by Commissioner Simmons, to table the policy for review. Motion passed by unanimous consent. 6-b Budget FY 87-88 Chairman Swarner noted Council approved the budget. The Commission felt they needed more money to continue their present standards. Commissioner Brenkle asked if Council considers fines and sale of books when they do the budget. Librarian DeForest replied no, this goes to General Fund. But the fines are equal to the McNoughton collection. The McNoughton Fund comes from the General Fund. Damaged and lost book fines go back to the Library. Rentals go to fines account. 6-c Summer Reading Program KENAI LIBRARY COMMISSION JULY 7, 1987 PAGE 3 Chairman Swarner reported the party is July 17. The reading program ends July 10. There has been some craft work. Librarian DeForest added, they averaged about 10. 6-d Transient Population Policy Librarian DeForest noted the transient population is down. Dorothy Shaw is handling it in the Library. If they have no permanent Kenai address, they are classified as transient and their card is marked in purple. They are allowed one book at a time. They cannot get a permanent address if they are attending Kenai Community College. Many times they need more than one book. Chairman Swarner.asked to review the written policy at the next meeting. 7. NEW BUSINESS None 8. COMMISSION COMMENTS 8-a Commissioner Turner. He will not be at the next meeting. 8-b Commissioner Turner. Regarding Disruptive Behavior Policy. Was the policy for children left at the Library separate from that for disruptive children? Librarian DeForest replied she did not care if they were left as long as they behave. Commissioner Turner asked if the Commission was going to develop a policies and procedures manual. Mrs. DeForest replied she would rather have a policy that is limiting. It is a working policy now There is a copy of the Library ordinance sent with each new card. 8-c' Councilwoman Monfor. There was no new business this date. Are things going that well? The Mayor is trying to sunset commissions if they are not needed. She suggested the Commission review their goals. 8-d Chairman Swarner asked if there was a manual for new employees. Especially for power failures. Librarian DeForest replied, there should be items in a manual. Also, that kids cannot be taken to the Police Dept. Chairman Swarner asked if there was a manual for employees. Clerk Whelan replied in the Municipal Code, it is very general. 9. ADJOURNMENT Meeting adjourned at 9-05 PM. NEXT MEETING- August 4, 1987, 7:30 PM. y Janet Whelan City Clerk