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HomeMy WebLinkAbout1987-09-01 Library Commission SummaryKENAI ADVISORY LIBRARY COMMISSION September 1, 1987 - 7-30 PM Community Library Linda Swarner, Chair AGENDA 1. ROLL CALL 2. APPROVAL OF AGENDA 3. PERSONS PRESENT SCHEDULED TO BE HEARD 4. APPROVAL OF MINUTES of August 4, 1987 5. DIRECTOR' S REPORT 6. OLD BUSINESS a. Disruptive Behavior Policy b. Summer Reading Program J c. Computer Schedule d. Five Year Plan.~~ e. Equipment List f. Trustee Workshop~~ 7. NEW BUSINESS a. Student Representative on Commission b. Operations Procedures for Non-Residents of the Area c. Computer Parameters,,.~i 8. COMMISSION COMMENTS & QUESTIONS 9. ADJOURNMENT JOINT MEETING WITH FRIENDS OF THE LIBRARY BOARD KENAI LIBRARY COMMISSION, REGULAR MEETING, MINUTES SEPTEMBER 1, 1987 - 7:30 PM KENAI COMMUNITY LIBRARY CHAIRMAN LINDA SWARNER PRESIDING 1. ROLL CALL Present. Linda Swarner, Doug Emery, Kathy Heus, Carol Brenckle, Dennis Simmons, Dr. Paul Turner Absent: Susan Smalley (excused) Guests- George Shaw, Pat Dye, Francis Meeks, Nedra Evenson, Sharon Beaudry, Linda McNair (Library Trustees), Ethel Clausen, Councilwoman Monfor 2. APPROVAL OF AGENDA MOTI ON: Commissioner Turner moved, second (inaudible) to approve the agenda as submitted. Motion passed by unanimous consent. 3. PERSONS PRESENT SCHEDULED TO BE HEARD None 4. APPROVAL OF MINUTES, AUGUST 4, 1987 Chairman Swarner asked that page 3, paragraph 2, line 1- change "has" to "was." Page 3, paragraph 4, line 1, change "has" to "were." Minutes approved as amended. 5. DIRECTOR' S REPORT Librarian DeForest reported on the conference in Tacoma. They have received 2 grants- public library assistance grant and institution (Wildwood) grant. Another one is coming- those with reading problems. She hopes for $3,000. The workshop was for trustees and grantsmanship, how to apply. The Dynex computer is due this week and will be installed by Sept. 30. She will go to Utah Sept. 15 & 16 to set up the parameters of both programs. She has spoken to Brian Hakkinen to pull through telephone lines. They will have 6 cables at the reference desk, they will not have a terminal for all of them. She has hired Emma McCune to work in the library. KENAI LIBRARY COMMISSION SEPT. 1, 1987 PAGE 2 She has 2 letters from patrons of last summer. We are getting response from overdue letters. Dorothy Shaw is doing the letters. Someone was camping in the court house lot, he was plugged into the power. She asked him to stop and then unplugged inside the library. We applied for grants early this year and got them earlier. 6. OLD BUSINESS 6-a Disruptive Behavior Policy The Commission had copies made of the report form and postponed action till later in the meeting. 6-b Summer Reading Program None 6-c Computer Schedule Librarian DeForest reported they anticipate having representatives up in January for training in Kenai, for 3-4 days. 6-d Five Year Plan Chairman Swarner suggested it should be up-dated each year. She noted Mayor Williams was happy with the plan and wanted the other Comm/Comm to do the same. She asked if there was anything on the Federal Revenue Sharing list at the Sept. 2 Council meeting. Answer - no. Goal B: Objective_2' Commissioner Brenckle asked if they could see the equipment shown at the Tacoma conference. Librarian DeForest replied she did not send much material home. There were color copiers, mini-computers, 25 new computers, new library use programs. The people are asking for McIntosh now, it does things other small ones do. Commissioner Emery suggested they set their priorities by need. Commissioner Turner suggested looking at diversity, perhaps a McIntosh and IBM clone. Librarian DeForest noted she has IBM in her office if they ask for that. She added, we have 3/4" VHS, the 1/2" would be $300-$400. As to portability, it would have to stay in one place, but it could be put on casters. Dan's TV KENAI LIBRARY COMMISSION SEPT. 1, 1987 PAGE 3 would give us a good price. Commissioner Simmons said we do not have to get a combination unit, we can use the unit we have. 1/2" VCR is for our own use, they have not had requests. Some of the State programs are on 1/2". Commissioner Emery asked, where do we get the ROM reader? Librarian DeForest replied, she will purchase 2 ROM attached to the IBM to use on lasar disc. The readers are two for $150. They can be used for other things also. She would prefer the computer first, the VHS second. We can get telefax from Fairbanks. That would be third. Disc players - 4th, and eliminate the ROM reader. We have funds for ROM now and can use them. Commissioner Simmons suggested getting a TV that projects onto a pull-down screen. Commissioner Emery asked if educational TV was feasible. Mrs. DeForest replied if cable was available they would put it in free. Commissioner Emery asked if satellite was available. Councilwoman Monfor said the Council would feel this is a school responsibility, not the city's. Librarian DeForest said she asked if they could put in cable when they put in the lines. The cable is on Willow, they could not. Objective 4- L. McNair noted we will need more staff. Goal C- Objective ~: Commissioner Emery suggested changing the date of Objective 4. Councilwoman Monfor noted as long as the annual survey says the public is pleased with the library, they will not put in more personnel. Federal Revenue Sharing is nil, State Municipal Assistance is almost nil. She wants to keep City services as they are now. She cannot imagine anyone in the next few years being added. Our sales tax income has gone down. Council makes policy, Administration makes recommendations. Council does not get any recommendations. Commissioner Heus noted they were told not to ask for people. Councilwoman Monfor reiterated as long as the survey says the public is happy, you will not get any people. Every dept. needs new people. N. Evenson suggested making all the dates one year, then up-date. MOTION - Commissioner Emery moved, seconded by Commissioner Heus, to change objective #4 date to 1988. COMMISSIONER TURNER LEFT AT THIS TIME, 8-55 PM. VOTE (Passed) · Yes- Swarner, Emery, Brenckle, Simmons KENAI LIBRARY COMMISSION SEPT. 1, 1987 PAGE 4 No' Heus Objective 5- Commissioner Emery asked, what does this include? Chairman Swarner replied, Trivia Pursuit questions from the platforms. Librarian DeForest added, the computer they are getting will have dial-in to get access to the catalog. Commissioner Heus said it will increase service, not patronage. Objective 67 S. Beaudry said we need more dedicated volunteers. N. Evenson suggested advertising for more. Chairman Swarner suggested contacting the Tides editor of the Peninsula Clarion for a story on volunteers. Councilwoman Monfor noted many people do not know about the Friends of the Library and the Library Commission. S. Beaudry added, many people do not know about the volunteer hours put in the office. Commissioner Brenckle suggested nominating a volunteer for the State Volunteer of the Year. Councilwoman Monfor noted we have tried. Commissioner Emery suggested putting an article in the "Did You Know That---" portion of the Clarion. Chairman Swarner suggested a book sale. L. McNair suggested asking an author to sign books for a fee. Librarian DeForest explained we used to have book sales at the Mall, but it was a lot of work and needed many volunteers. Councilwoman Monfor asked if we are still getting funds from the oil companies. Librarian DeForest replied, Tesoro gives $50~. Objective 7- Chairman Swarner said coordination is needed to work with the media. N. Evenson suggested someone speaking on "Sound-Off." Objective 8- Chairman Swarner noted Homer lends out toys, but they have a problem with cleanliness. MOTION - Commissioner Emery moved, seconded by Commissioner Heus, to delete "art" from the list of loan programs. Motion passed by unanimous consent. Objective 9- Librarian DeForest reported the library is open 63 hours per week now, 3 hours on Saturday. Achieved Goals- No comments. New Goals MOTION - Commissioner Emery moved, seconded by Commissioner Heus, to accept the goals as amended. KENAI LIBRARY COMMISSION SEPT. 1, 1987 PAGE 5 Motion passed unanimously by roll call vote. 6-a (contd): Disruptive Behavior Policy. Chairman Swarner explained, there was a problem with a disruptive child. The Commission asked Commissioner Simmons to report. N. Evanson asked if there has to be property damage before it is disruptive. Librarian DeForest replied, if young people are causing other young people to misbehave, that is general disruptive action. Commissioner Emery asked if this applied to adults also. Answer - yes. Commissioner Emery said he had a difficult time treating a child the same as an adult. Would the liability be different? You report an adult to the Police, but not a child. Councilwoman Monfor noted you can ask an adult to leave, but not a child. S. Beaudry noted there are times when they have a disruptive child and the parent does not stop him. Commissioner Simmons explained, they wanted to leave the policy as loose as possible. MOTION - Commissioner Emery moved, seconded by Commissioner Heus, to accept the report to be included with the library policy. Librarian DeForest said she felt this is sufficient. ~_ ~-' If the patron is still causing trouble with these practices, she would contact Atty. Rogers. She would contact the Police if they were still in the library, but they cannot do anything without advice of the attorney. VOTE · Motion passed unanimously by roll call vote. 6-e Equipment List No action. 6-f Trustee Workshop Librarian DeForest reported it will be in October. Commissioner Brenckle asked if it would be video-taped for those who cannot attend. Librarian DeForest replied yes, Karen Crane, State Library Director, will attend. We will probably cater. 7. NEW BUSINESS 7-a Student Representative on Commission KENAI LIBRARY COMMISSION SEPT. 1, 1987 PAGE 6 Councilwoman Monfor said the school should make the recommendation. Commissioner Simmons noted it could be a high school, jr. high or college student. Clerk Whelan explained there is nothing in the Code dealing with student representatives. Commission agreed to discuss at Oct. meeting. 7-b Operations Procedures for Non-Residents of the Area MOTI ON: Commissioner Emery moved, seconded by Commissioner Brenckle, to acknowledge the procedures as distributed. Motion passed by unanimous consent. 7-c Computer Parameters Librarian DeForest. How long the books will be out, how long the patron is listed in the computer, limit on fines - most of the material is on the present procedures. We charge up to the price of the book (on overdue books), she did not know if this could be done. The College charges a $10 re-shelf fee. We had amnesty days, but people keep the books till we have the next one. Commissioner Brenckle suggested putting them on probationary status when they return, them late. Commissioner Heus suggested no books checked out on amnesty day. Librarian DeForest said she would keep the same fine schedule if there were no objections. 8. COMMISSION COMMENTS & QUESTIONS a. Commissioner Heus. Has the fee schedule for films made any difference? Librarian DeForest replied, she has not heard. The film library is not charging for senior citizens. b. Commissioner Brenckle. She enjoyed having the Friends of the Library this date. She suggested having one member at each Commission meeting. N. Evanson explained they only meet once a year. c. Librarian DeForest noted N. Evanson and F. Meeks have been library volunteers for over 25 years. 9. ADJOURNMENT Meeting adjourned at 9-50 PM. et Whelan City Clerk