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HomeMy WebLinkAbout1987-11-03 Library Commission SummaryKENAI ADVISORY LIBRARY COMMISSION November 3, 1987 - 7'30 PM Community Library Linda Swarner, Chair AGENDA 1. ROLL CALL 2. APPROVAL OF AGENDA 3. PERSONS PRESENT SCHEDULED TO BE HEARD 4. APPROVAL OF MINUTES of September 1, 1987 5. DIRECTOR' S REPORT 6. OLD BUSINESS a. Computor Schedule b. Trustee Workshop c. Student Representative 7. NEW BUSINESS 8. COMMISSION COMMENTS & QUESTIONS 9. ADJOURNMENT KENAI LIBRARY COMMISSION November 3, 1987, 7:30 pm Minutes, Regular Meeting Held, Kenai Community Library Presiding: Kathy Heus, Vice-Chairwoman Present Absent Kathy Heus Dennis Simmons Carol Brenckle Dr. Paul Turner Doug Emery (excused) Susan Smalley (excused) In Attendance: Councilwoman Chris Monfor and past member of Library Commission, Linda Swarner. 1. ROLL CALL Roll was called. Five present and two absent. 2. APPROVAL OF AGENDA , MOTION Commissioner Turned moved to approve the agenda. The motion was seconded by Commissioner Brenckle. The motion was passed by unanimous consent. 3. PERSONS PRESENT SCHEDULED TO BE HEARD None. Past Commissioner and Chairwoman Swarner was asked if she would like to speak. Ms. Swarner declined, however, it was mentioned the election of a new chairman should have been on the agenda. It was added to the agenda under new business. Also, Ms. Swarner announced a work session with the council of all the committees and commissions on November 19th and someone would need to attend. Vice- Chairwoman Heus asked that this be added to new business on the agenda. 4~. APPROVAL.. OF. MINUTES- Septembe.r !, 1987 Vice-Chairwoman Heus questioned Page 1, Item 5, last paragraph regarding the hiring of Emma McCune to work in the library. Director DeForest clarified and stated it should read: Ms. McCune was hired to implement the Correctional Institutional Grant at Wildwood. Commissioner Brenckle asked that Goal B, Objective 2, under 6-d Five Year Plan, page 2 be correct to say "see brochure for equipment." KENAI LIBRARY COMMISSION November 3, 1987 page -2- Vice-Chairwoman Heus asked for a correction on page 3, 1st paragraph, 8th line; should read "$1,500.00." Vice-Chairwoman Heus asked for the spelling correction of Nedra Evenson on page 5, 6-a, 4th line and to be consistent throughout. And also, on page 6, 8b the spelling of Evenson should be corrected. The hours on Saturday should be corrected to 8~ under Objective 9, page 4 as pointed out by Director DeForest. MOT I ON Commissioner Turner moved that the minutes be approved as corrected. The motion was seconded by Commissioner Brenckle. The motion passed by unanimous consent. 5. DIRECTOR' S REPORT , , , Director DeForest reported they have acquired $1,500.00 Read only Memory machines, which are in sound unbeknownst to the Director and at the same price as the others. The laser disks have been ordered, but have not been received as yet, they are expected in December. Information on a Telefax machine and equipment has been sent for and is being investigated further regarding costs and operation. It was further reported that all of the computer equipment has arrived. All has been tested and is operable. On November 16th Chris Erickson (p h) will come and train on the cataloguing so that books can be marked and entered into the computer. Discussion took place regarding the process of cataloguing and labeling. Everything should be on line by January. Director DeForest went on to explain the process for entering the library data and its functions. Director DeForest has taken the policy on Disruptive Behavior to the City Attorney. The policy is fine, however, nothing has been found in the City Ordinances that classifies disruptive behavior. The Trustee Workshop was very successful and well attended. The subject of having a student representative was brought into discussion. This will be discussed under old business. The circulation of books for the overall month was nearly 6,000 books last month. KENAI LIBRARY COMMISSION November 3, 1987 page -3- There has been a complaint about a book titled "Oh, Lord!" . The book was passed around to the Commissioners for review. Discussion was held regarding the procedure to follow and the position the commission wishes to take. This will be discussed later in the meeting. · The Literacy Grant was received in the amount of $10,000.00, and Director DeForest explained its purpose was to coordinate materials requested by the various literacy tutoring programs within the area. June McLoud (ph) is now doing the literacy grant portion of it. She has a degree in Business Administration and in Psychology, with an added ten years experience in the library. Director DeForest handed out a collections of service offered by the list of programs library. and OLD BUSINESS ,, , a. Computer Schedule. This was discussed earlier, and Director DeForest added there is six public use terminals and one for use at the reference desk. b. Trustee Workshop. The workshop was reported on earlier in the meeting. Vice-Chairwoman Heus commented that she attended a portion of the workshop and found it to be a good experience. Commissioner Simmons attended the morning session and enjoyed it and felt it very worthwhile. Ms. Linda Swarner enjoyed the workshop and also felt it was good education for those who attended. c. Student Representative. Vice-Chairwoman Heus asked for comments and suggestions from the Commissioners. General discussion was held regarding the selection process, student levels and policy. MOTION , , Commissioner Simmons moved to begin a search for a student representative to the Library Commission. The motion was seconded by Commissioner Brenckle. The motion passed by unanimous consent. MOTION , , , Commissioner Brenckle moved to ask Commissioner Turner to draft a proposal outlining the procedures for acquiring a student representative to be presentation at the next meeting. The motion was seconded by Commissioner Simmons. KENAI LIBRARY COMMISSION November 3, 1987 page -4- Discussion: Commissioner Turner agreed to draft the proposal. The motion passed by unanimous consent. 7. NEW BUSINESS ,, , a. Resignation of Commissioner Swarner. Chairwoman Heus recognized the resignation of Commissioner Swarner due to her election on the Kenai City Council. Commissioner Turner conveyed the commissions appreciation for Commissioner Swarner's years of service and the unswerving duty to the library, and many meaningful council meetings which has a lot to do with where they are today and thanked Commissioner Swarner personally. b. Work Session. A work session will be held on November 19, 1987 with City Council and a representative from each of the commissions and committees. Vice-Chairwoman Heus asked for the attendance of a commissioner at that workshop. Councilwoman Monfor indicated a small report and a copy of the library's goals and objectives should be presented. c. Nomination of Chairperson. Discussion and/or volunteer as the chairperson was called for by Vice-Chairwoman Heus. Vice-Chairwoman Heus consented to serve as Chairwoman for the Library Commission until January 1988. d. Chairwoman Heus asked for other new business. The complaint on the book "Oh, Lord!" was brought into discussion, and thoughts on how the commission could be of service in this capacity. MOTION Commissioner Turner moved that the library continue to have this book and its holdings. Commissioner Brenckle seconded the motion. Chairwoman Heus asked for discussion. Commissioner Turner noted under the First Amendment, the aspects of our constitution. Commissioner Simmons asked if this would be a standard policy of defense of the First Amendment or take this item by item as books come up and decide book by book. Chairwoman Heus asked if the library had a request for reconsideration policy of materials, other than the complaint form. KENAI LIBRARY COMMISSION November 3, 1987 page -5- Director DeForest explained she had been asked this by the commission in the past, and at that time she had anticipated appointing a committee for review to determine whether or not qualifications were met for library usage. The discussion continued regarding avenues of reconsideration for patrons not satisfied with determinations made by the commission. Several Commissioners expressed their support for the right to read and the responsibility and freedom of patrons to select reading material appropriate for their children. Commissioner Turner felt it really was basically a right and did not believe that this book violates any gross or minimal aspects of community standards and would like to see the library leave this book on the shelf. Chairwoman Heus' concern was for a written procedure. Commissioner Brenckle suggested a book selection policy, and some type of research of material and reviews from publishers. Chairwoman Heus repeated the motion and asked for the vote. The motion passed by unanimous consent. Commissioner Simmons ask ed about a Director DeForest will follow-up acknowledgement. follow-up procedure. with a letter of Commissioner Turner volunteered to draft a proposal of procedure for review of a patrons' complaint of a book. The criteria for the proposal was discussed and suggestions made. · COMMISSION COMMENTS & QUESTIONS Commissioner Simmons thanked the commission for calling and apologized for being late. Commissioner Turner appreciated the complimented Chairwoman Heus for doing a meeting. refreshments and "great job" this Commissioner Brenckle was glad to be back, looks forward to the meetings and missed not having a meeting last month. Chairwoman Heus extended her appreciation to Linda (Swarner) for her efforts in support of the commission and her work at the library and wished her well in her life as a City Councilwoman. Chairwoman Heus also wanted to relay KENAI LIBRARY COMMISSION November 3, 1987 page -6- information on a article she had read, regarding a library that does share "check-out educational toys". These toys are the type, which sometimes, parents cannot afford themselves, and the program is run under the aspect of child development; and also, has a child development specialist who is involved in acquiring these toys. Councilwoman Monfor apologized on behalf of the city for the agenda not being available to the Commissioners beforehand. Director DeForest thanked the Commissioners for their consideration and for coming. 9. ADJOURNMENT The meeting adjourned at 9:15 pm. Niva A. Aburto dba/Niva's Clerical Services for the City of Kenai