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HomeMy WebLinkAbout1987-12-01 Library Commission SummaryKENAI ADVISORY LIBRARY CO~MISSION De'cember 1, 1987 Community Library Kathy Heus, Chair AGENDA 1. Roll Call · Approval of Agenda · PerSons present scheduled to be heard · · Approval of minutes of November 3, Director's Report 6. Old Business 1987 · Computer update Student Representative Request for reconsideration of materials Review of Commission/Committee annual meeting of Nov 19 New Business a. School/public library cooperation b. Telecommunications in library- Goal C, c. New commission member d. Other Objective 5 8. Commissioner Comments & Questions 9. Adjournment KENAI LIBRARY COMMISSION December 1, 1987, 7:30 p.m. Minutes, Regular Meeting Held, Kenai Community Library Presiding: Kathy Heus, Chairwoman Present K~thY heus Doug Emery Janice Rodes Dennis Simmons Carol Brenckle Susan Smalley Paul Absent Turne~ ('arrived after roll call ) .In Attendance: Emily DeForest, Library Director Chris Monfor, Councilwoman 1. ROLL CALL Roll was called. Ail Commissioners were present. · APPROVAL OF AGENDA Election of Vice-Chairman was added as Announcements were added as Item 2 (a) Item 6 (e) MOTION , Commissioner Emery motion was seconded unanimous consent. adopted the agenda as amended. by Commissioner Brenckle. Passed The by a. Chairwoman Heus welcomed the Rodes, and introductions were made. new Commissioner, Janice · PERSONS PRESENT SCHEDULED TO BE HEARD None· · APPROVAL OF MINUTES - November 3, 1987 Chairwoman minutes not meeting. Heus apologized for the City, regarding the being available to the Commissioners before this A correction was noted on page 4, regarding the Motion. The word "in" should replace "and". Commission Turner noted on the same page, the second paragraph after the motion should continue with, ..... aspects of our constitution protects free speech". KENAI LIBRARY COMMISSION December 1, 1987 page 2 MOTION , Commissioner Emery moved to accept the minutes as amended. The motion was seconded by Commissioner Turner. The motion passed by unanimous consent. 5. DIRECTOR' S REPORT Director DeForest reported the public use computers are up and being used. Bar coding has started. A group of volunteers and work party will be scheduled for after Christmas for labeling. Labeling has been started for the books that have come in. New library cards will be the old library cards with a plastic cover on them and will be bar coded inside the plastic cover. The rate of replacement cost is twenty-five cents at this time, however, Director DeForest felt this rate should be changed to one dollar for a new library card. Patrons will need a library card in- hand in order to check out books. It was felt the charge list should be adjusted and updated. This will be addressed at a later meeting. Discussion followed. Director DeForest reported on the progress of June McLeod, regarding the Literacy Grant. Books are ready to be ordered and should be here in January. When the books are ordered and on the shelf, the project will be completed. Training on the initial use of the computer and how to maintain the main frame has begun. Kathy Heus and Kari Mohn visited on the last day of the training and were very impressed with the demonstration. 6. OLD BUSINESS _ a. Computer Update. This topic covered during Director's Report. Commissioner Emery asked about instructions. Director DeForest commented on a visit from thirty sixth grade students from North Kenai. These students worked in pairs with fifteen different projects going; they used the reference materials, catalogues, magazine index and the news banks with no problems. b. Student Representative. The proposal for student representative was brought into discussion. A draft of a proposal, prepared by Commissioner Turner, was given to each Commissioner for comments and discussion. KENAI LIBRARY COMMISSION December 1, 1987 page 3 Outline ,,o,f" Proposal: Student. Representati. ve The Library Commission is recommending representative from Kenai to participate on the as a non-voting member. This student should be the local High Schools. a student Commission, from one of The Commission be imp 1 ement ed is recommending that the following procedures for a student representative: 1. The City of Kenai and the Commission applications from High School Students residents. shall solicit who are Kenai 2. The student will complete an participation on the standard Commissions. application for City form for · Based upon Mayor will approval. the recommendations submit the student's of the name to Commission, the the Council for · Term of office August. shall be one (1) year; September through MOTI ON Commissioner Emery moved to adopt the "Student Representative Appointment Procedures" as outlined. The motiOn was seconded by Commissioner Turner. The motion passed by unanimous consent. c. Request for reconsideration of materials. Chairman Heus brought into discussion the draft prepared by Commissioner Turner, for review of Patron's Complaints of a Book; and also, asked Director DeForest if a follow-up letter was written on the complaint before the commission. Director DeForest did send a letter. Councilwoman Monfor relayed to the Commissioners, the full support of the Council on their handling of this complaint. KENAI LIBRARY COMMISSION December 1, 1987 page 4 Ou, tline of Proposal: Patron's. Comp,la,i, nt ,of Library Materia!,s Policy: The Kenai Community Library shall provide a for a patron to protest materials within the Library. means · A library patron may make a formal complaint regarding Library materials by completing a written statement on a form entitled, "Patron' s Complaint of Library Materials". · The Director of the The Director will Commission regarding Library will review the complaint. make a recommendation to the disposition of the materials. · The Chairman will appoint either a Commission or a Committee to review the complaint and the Director's recommendation regarding disposition. The Commission or Committee will make a finding regarding disposition of the complaint. If a Committee reviews the complaint, it will make a recommendation to the Commission, which will then make a finding for disposition. · MOTION _ The complainant may appeal the findings of the Commission to the Council who will handle the matter according to the Ordinances within the City of Kenai. Commissioner of Patron' s Commissioner by unanimous Emery moved to adopt the proposal for "Review Complaints of Library Materials" as amended. Turner seconded the motion. The motion passed consent. d. Review of Commission/Committee annual meeting November 19, 1987. Chairman Heus attended and reported the goals and of the commission's interest in improving number of paid staff. The availability of a Notary at library was addressed and discussed. of the the e. Election - Vice Chairman. MOT I ON Commissioner Brenckle moved to nominate cOmmissioner Emery. The nomination was seconded by Commissioner Turner. The nomination was passed by unanimous consent. KENAI LIBRARY COMMISSION December 1, 1987 page 5 7. NEW BUSINESS a. School/public library cooperation. Chairman Heus mentioned this as being one of the goals of the library. An example of this goal being met, is shown by the children coming from North Kenai school, as reported earlier, to use the library materials, and with Chairman Heus and Ms. Mohn coming in to review the computerized material. Discussion followed regarding further expansion and common cataloguing of materials. Commissioner Emery asked about the effect of the system, should the library experience a power outage. Director DeForest explained the use of hand held portable computers, which can be utilized to continue checking out books. The commission discussed on-line use by the schools and colleges, common cataloguing and the Dynax system capabilities. b. Telecommunications. Goal C, Objective 5 - By 1989 explore the feasibility of telecommunications as a means of increasing patronage. Chairman Heus felt the commission was ahead of this goal. Comments followed. c. New Member. The new Commissioner was the Library Commission. again welcomed to d. Other. Commissioner Emery would like to see the packets to the Library Commissioners arrive before the meetings and sent out earlier. Discussion followed. Councilwoman Monfor will look into the matter and apologized for the City. The recording secretary was asked to put a copy of the minutes into Director DeForest's box at City Hall, at the time they are delivered. · COMMISSIONER'S COMMENTS AND QUESTIONS Commissioner Emery Chairwoman Heus, as gave his the newly support and assistance elected Vice Chairman. to Commissioner Turner thanked welcomed Commissioner Rodes. Chairwoman Heus for calling and Commissioner Rodes the Commission. expressed he~r pleasure of being a part of KENAI LIBRARY COMMISSION December 1, 1987 page 6 Councilwoman Monfor commended the Commissioners for the work the Commissioners have done and expressed her appreciation. Director DeFOrest asked what the Commissioners feelings were regarding the service of a Notary on Saturday. The Commissioners agreed with the concept of providing a Notary. 9. ADJOURNMENT Niva A ,- Abu rto dba/Niva's Clerical Services for the City of Kenai