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HomeMy WebLinkAbout1988-01-05 Library Commission SummaryKena i L i brary Commi s i on Kenai Community Library Activity Room January 5, 1988 7:30 PM AGENDA: 1. Call to order 2. Roll Call 3. Approval of agenda 4. Persons scheduled to be heard 5. Approval of minutes of December 1, 1987 6. Announcements/Correspondence 7. Director's Report 8. Old Business a. Notary b. Fee changes c. Library Christmas Open House 9. New Business a. Budget 10. b. Demonstration of~on-line catalog Commissioners' questions and comments 11. Adjournment KENAI LIBRARY COMMISSION January 5, 1988, 7:30 pm Minutes, Regular Meeting Held, Kenai Community Library Presiding: Kathy Heus, Chairwoman Present ,, Absent Kathy Heus Doug Emery Janice Rodes Carol Brenckle Susan Smalley Dennis Simmons (unexcused) Paul Turner (arrived later) In Attendance: Emily DeForest, Library Director Chris Monfor, Councilwoman CALL TO ORDER , The meeting was called to order at 7:40 pm. 2. ROLL CALL Roll was called. Six absent. Commissioners were present, one 3. APPROVAL OF AGENDA Election of Chair added as 9 (d). was added as Item 9 (c), Book Sale was MOTION Commissioner Emery Motion was seconded unanimous consent. moved to adopt by Commissioner the agenda Brenckle. as amended. Passed by · PERSONS SCHEDULED TO BE HEARD None· · APPROVAL OF MINUTES On page 4, item 3, be changed to "the 3 changed to lower - December 1, 1987 Chairwoman Heus requested "a Commission" with "committee" case "c" throughout. Commi s s i on" under item MOTI ON Commissioner Emery Brenckle seconded moved to accept as amended. Commissioner the motion. Passed by unanimous consent. KENAI LIBRARY COMMISSION January 5, 1988 page 2 · · ANNOUNCEMENTS/CORRESPONDENCE Commissioner Brenckle received correspondence from Mayor Williams regarding her status on the Commission. Commissioner Brenckle has responded and acknowledged acceptance. Commissioner Emery has not received a letter of as of this date. notification Commissioner Emery announced his attendance of a class offered at the college, Building Better Boards", however, he received a notice from the college which stated the tuition charge for the class was not paid. Commissioner Emery has since contacted Mr. Charlie Brown of the City Finance Department to solve the problem of the unpaid bill. Chairwoman Heus sent out lists of and expiration dates of terms. Commission members, terms DIRECTOR' S REPORT Director DeForest announced there would be a Peninsula Library Commission meeting on the 30th of January, Saturday, from 10 am to 12 noon, which will be held at the Library. The topic will be "Censorship". The meeting may be attended by anyone with interest in censorship. A rough draft of the report of the month was passed to each Commissioner for review and comments. The budget was also received and copies handed to the Commissioners. The Director stated this was due around the middle of February. Statement and expense report regarding expenditures, encumbrances and appropriations was handed out to the Commissioners. Discussions followed with comments and questions by the Commissioners and Director DeForest. Job sharing Councilwoman discussed as staffed. was explained to the Commissioners by Monfor. The use of contract help was also an alternative for the library, which is under The use of the tutoring program. conference room is being utilized by the Bar coding books is coding of the records. presently being done, along with bar KENAI LIBRARY COMMISSION January 5, 1988 page 3 Director DeForest Watts Line usage to also reported on the experiment of cut expenses. The new library bookmark was shown to the Commissioners. the 8. OLD BUSINESS a. Notary. Director DeForest has applied for the Discussion took place regarding whether this service be charged for. Notary service would be available the evening library hours and Saturday. notary. should during MOT I ON Commissioner charge fee. Emery moved to proceed, initially, with Commissioner Brenckle seconded the motion. a no Discussion: To find out if the City charges notary fees, then in order to be consistent, the motion can be amended to charge if this is the case. The motion passed by unanimous consent. b. Fee changes . Director Commissioners with a copy of the discussion held concerning charges DeForest provided the fee list. There was a in need of change. MOTI ON Commissioner change Item 4 replacement. Smalley. Emery moved to accept the recommendation to (c) from .50 for lost library ID to $1.00 for The motion was seconded by Commissioner Item 3 (a) costs. was discussed regarding replacement and repair MOTI ON Commissioner Smalley moved to accept recommendation of the Director to increase the replacement cost of books. Item 3 (a). The motion was seconded by Commissioner Brenckle. Passed by unanimous consent. Item 3 (b) was discussed. KENAI LIBRARY COMMISSION January 5, 1988 page 4 MOTION Commissioner Smalley moved to accept the recommendation to raise the amount to $2 . 00 for each overdue book. Commissioner Brenckle seconded the motion. Passed by unanimous consent. C · the done Library Christmas Open House. The general consensus of Commissioners was that the open house was wonderfully and a great success. The City Council donated $100. · NEW BUSINESS a. Budget . The budget was discussed with the Commissioners, and Director DeForest explaining items as questions were asked on the items listed. Chairwoman Heus asked the Commissioners to be thinking about the budget for suggestions at the next meeting. b. Demonstration demonstrated to those adjourned. of on-line catalog. This was wishing to stay after the meeting is c. Election regarding when of New Chair Person. Discussion was held to proceed with election. MOTI ON ,,, Commissioner Turner moved to consider nomination for tonight. Commissioner Emery seconded the motion. motion passed by unanimous consent. Chair The MOTI ON Commissioner Chairwoman. Smalley. Brenckle moved The motion was to nominate Kathy Heus for seconded by Commissioner Commissioner Commissioner Emery moved to Brenckle seconded have the nominations closed. the motion. Commissioner Smalley moved for unanimous consent. Passed. Chairwoman Heus was re-elected Chairwoman by consent. unanimous Chairwoman Heus called for nominations for Person. Vice-Chair KENAI LIBRARY COMMISSION January 5, 1988 page 5 MOT I ON Commissioner Brenckle moved to nominate Commissioner The motion was seconded by Commissioner Turner. Emery. Commissioner Smalley moved for unanimous consent. Passed. Commissioner Emery consent. was elected Vi ce-Chairman by unanimous c. Book Sale. Commissioner Smalley the Friends of the Library to conduct a 13 and 14 were the days suggested, and it be held at the Kenai Mall. Plants sell, and the library stationary sale. Commissioner Smalley will to see if this is feasible and project. The Commissioners informational fOrms to gather library and its uses. will coordinate with book sale. February it was also suggested were being grown to could also be put out for talk with the mall manager gather volunteers for the discussed passing out information concerning the d. Chairwoman Heus asked Commissioner Emery to contact Commissioner Simmons and ask that he proceed with the task of seeking a student representative for the Library Commission. Mayor Williams has asked for the Library Commission's proposal. 10. COMMISSIONERS QUESTIONS AND COMMENTS Commissioner Commission. Brenckle was happy to be back on the Commissioner election and Commissioner the month of Turner congratulated Chairwoman Heus on her re- offered his full support and participation. Turner also requested an excused absence for February. Director DeForest expressed Commissioners for their confidence, her Fifteen Year Certificate at the her gratitude to the and mentioned receiving Christmas Party. The Commissioners extended their congratulations. Commissioner Smalley is looking Friends of the Library on the book the on-line catalog demonstrated. forward to working with sale project, and seeing Councilwoman Monfor thanked the Commissioners and was excited about the book sale project. for their help KENAI LIBRARY COMMISSION January 5, 1988 page 6 Commissioner Emery thought the open house was wonderful and expressed his appreciation for the library's efforts. Chairwoman Heus thanked the Commissioners for their confidence and is looking forward to their assistance, and is also excited about the book sale project. 11. ADJ OU RNMENT The meeting was adjourned at 9:40 pm. NiVa A. Aburto ..... dba/Niva's Clerical Services for the City of Kenai