Loading...
HomeMy WebLinkAbout1988-04-05 Library Commission SummaryKcnai Advisory Library ~ommission Kenai Community Library Activity April 5, 1988 root~ AGENDA 1. Call to order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes of March 1, 1988 5. Persons Scheduled to be heard 6 Director's Report 7. Old Business A. Student Representative B. Budget C. Books' on Tape D. Other 8. New Business A. La~ Library B. Grants' C. Other . Commissioner comments/questions 10. Adjournment KENAI LIBRARY COMMISSION Tuesday, April 5, 1988, 7:30 pm Minutes, Regular Meeting Held, Kenai Community Library Presiding: Kathy Heus, Chairwoman 1. CALL TO ORDER , ,, Chairwoman Heus called the meeting to order at 7:40 pm. 2. ROLL CALL Present Absent Kathy Heus Doug Emery Janice Rod es Dennis Simmons Susan Smalley Paul Turner Carol Brenckle (arrived after roll) Amy Holmes In Attendance: Chris Monfor, Councilwoman Emily DeForest, Library Director Ethel Clauson i 3. APPROVAL OF AGENDA MOTION Commissioner Emery moved to accept the agenda as presented. The motion was seconded by Commissioner Turner. Passed by unanimous consent. 4. APPROVAL OF MINUTES - March 1, 1988 Corrections and Additions: Student Representative Amy Holmes was absent. Item #5, should be "laser disk." Commissioner Rodes did have an excused absent. Item #8 (d) should be K.P.C. Item #8 (b), responded good" was replaced with "responded well". Item #8 (e), the spelling of stereo was corrected and "it" was replaced with "they". Item #8 (c), the spelling of "reiterated" was corrected. MOTION , Commissioner Turner moved to accept minutes as amended. The motion was seconded by Commissioner Emery. Passed by unanimous consent. 5. PERSONS SCHEDULED TO BE HEARD None. KENAI LIBRARY COMMISSION April 5, 1988 page 2 6 . DIRECTOR' S REPORT Director DeForest reported the plans for Library Week. There will be a display of new juvenile and easy books. That same week will be Volunteers Week and plans are being made for the volunteers luncheon, which is the 18th through the 22nd of April. A Proclamation has been received from Governor Cowper announcing Library Week. The luncheon will be the 20th of April. The process involved discarding books was explained to the Commissioners and Director DeForest mentioned how much the computer has helped in this process. The story hour and pajama party for the children was very successful. The library staff are still working on the bar coding. There are almost 11,000 bar codes on books and two-thirds on the collection. Attaching the bar code number to the record on the computer has been very time consuming and three girls are working vigorously with that project. 7. OLD BUSINESS a. Student Representative. Director DeForest explained that Ms. Holmes came in apologize; as she had to resign because of a class she has on Tuesday. Director DeForest asked Ms. Holmes to submit her resignation to the City in writing. b. Budget. The budget figures were discussed by the Commissioners and Director DeForest. Chairman Heus commented on the high rating the library received on the survey that was conducted. Discussion followed. c. Books on Tape. No report was given at this time. Commissioner Turner asked how to access the books on tape. Director DeForest explained they are copied, with one copy for circulation and the library retaining the master. The tape copier is being repaired at this time. The Friends of the Library have purchased two paperback stands and holders, which will hold approximately 400 paperbacks. The vendor has offered to pay the shipping as far as Seattle. KENAI LIBRARY COMMISSION April 5, 1988 page 3 d. Other. Commissioner Emery asked for an update on the projector. Director DeForest explained everything had arrived, with the exception of one speaker, which is being sent by the vender. The materials to set up the brace and holder were received and have been attached to the building by the Public Works Department. The vendor will install the speakers. 8. NEW BUSINESS a. Law Library. Commissioner Brenckle explained the condition and problems at the present law library located in the Courthouse. Commissioner Brenckle, since instructing a class at the law library, just recently became aware of the problems, such as; lack of a proper system, incomplete volumes, outdated pamphlets, missing books, check-out procedures and staff, regarding the law library. These are just some of the problems discovered, which makes it extremely difficult for use. Commissioner Brenckle did talk with the Mr. Michael Katagio (ph) who is with the reference library in Anchorage and is responsible for the law library in Kenai. Mr. Katagio mentioned the Palmer law library had been moved to the Palmer Community Library because of space problems. What is needed at the Kenai Law Library is; staffing, access to a xerox machine, books need to be catalogued, shelf lists updated and books located which seem to be missing, books brought up to date, and space; the courthouse is running out of space. Commissioner Brenckle felt there may be a solution; in that, with the process of planning a new extension to this library, it may be possible to work with the courthouse to house the law library collection in a separate wing or room at the Kenai Library. The Anchorage Court System would be supplying the materials; the possibility of cataloguing the collection and putting it on-line, as the Anchorage Law Library has the very same on-line system that this community library has; there would security; there would be voluntary staffing; and, access to a xerox machine, as examples and possibilities. Commissioner Brenckle would like to propose that the Library Commission study the feasibility of incorporating the law library into the community library. KENAI LIBRARY COMMISSION April 5, 1988 page 4 Discussion followed with questions Commissioners and Director DeForest. and comments from the MOTION , Commissioner Emery moved that this commission form a subcommittee, with Commissioner Brenckle as Chair, to investigate the feasibility of incorporating a law library into the Kenai Community Library, and the subcommittee to report back to the commission by November. The motion was seconded by Commissioner Simmons. The motion passed. Commissioner Brenckle will gather names of persons to on the subcommittee and bring them to the next meeting. serve b. Grants. Director DeForest has put in for the Institutional Grant and explained the formula for this grant to the commission. Also, Director DeForest has put in for an Inter-Library Loan combination, Inter-Library Loan and Literacy. Inter-Library Loan business has increased tremendously. Director DeForest explained the work involved and the amount of requests for books from the Kenai Library collection within the State. Discussion followed. c. Other. 1. HB 449. Director DeForest read House Bill 449 to the Commissioners for their comments and review. MOT I ON Commissioner Emery moved letter opposing House Bill Commissioner Brenckle. consent. that Commissioner Heus write a 449. The motion was seconded by The motion passed by unanimous 2. Student Representative. new student representative will agenda. The process, to select a be put on next month's · COMMISSIONER COMMENTS AND QUESTIONS Commissioner Brenckle apologized for being late. Commissioner Turner extended his gratitude for the refreshments. Also, Commissioner Turner would like to see the Kenai Community Library begin to purchase a compact disk for a classical or jazz collection. The sound and quality of performance, range of music and endurance was explained. KENAI LIBRARY COMMISSION April 5, 1988 page 5 Commissioner Emery asked about public domain materials for the computers; and, about the purchase of a Mac computer. Director DeForest has ordered public domain software for both the Apple and IBM. -There has been no purchase of a Mac at this time. Comments were made regarding the use of typewriters and computers, and the need for another IBM typewriter. 10. ADJ OU RNMENT The meeting was adjourned at 8:45 pm. Niva A. 'Aburto dba/Niva's Clerical Services