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HomeMy WebLinkAbout1988-05-03 Library Commission SummaryKenai Advisory Library Commission Kenai Community Library Activity Room May 3, 1988 7:30 PM AGENDA 1. Call to order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes of April 5, 1988 5. Persons scheduled to be heard 6. Director's Report 7. Old Business A. Student Representative B. Budget C. Books on tape D. Video projector E. SB449 F. Law Library Committee 8. New Business A. Library Expansion B. Other 9. Commissioner's comments/questions 10. Adjournment ) KENAI LIBRARY COMMISSION May 3, 1988, 7'30 pm Minutes, Regular Meeting Held, Kenai Community Library Presiding- Kathy Heus, Chairwoman Present Absent Kathy Heus Doug Emery Carol Brenckle Dennis Simmons Susan Smalley Paul Turner (excused) Janice Rodes (unexcused) In Attendance. Emily DeForest, Library Director Chris Monfor, Councilwoman Ethel Clauson 1. CALL TO ORDER The meeting was called to order at 7'35 pm. 2. ROLL CALL Roll was called. Five Commissioners were present with two absent. 3. APPROVAL OF AGENDA The agenda was approved as presented. 4. APPROVAL OF MINUTES - April 5, 1988 MOTION Commissioner Emery moved to approve the minutes as presented. The motion was seconded by Commissioner Smalley. Motion passed. .5. PERSONS SCHEDULED TO BE HEARD None. ..6. DIRECTOR' S REPORT VolUnteers luncheon was attended by eighteen. Director DeForest thanked everyone for at'tending. Budget has not been settled as yet. City will replace the $5,000 to the library for. books. The library will not be receiving a part-time employee; however, some funds have been allocated for occasional help when necessary and a gardener. Director DeForest has not heard the from grants. KENAI LIBRARY COMMISSION May 3, 1988 page 2 The projector is still short one speaker. Director DeForest has contacted Midwest Communications and they are sending another speaker. May 15th is the beginning of the summer movie program. HB 449 has been back-logged in the legislature. Bar coding is continuing, with 15,000 entered, which is not yet half of the collection. Weeding is being done at the same time. Director DeForest commented on the patience and helpfulness of the library users, during this very busy and time consuming function. 7. OLD BUSINESS a. Student Representative. A letter of resignation has been received from the student representative. Discussion followed. The general consensus of the commissioners was to wait until the fall to select another student representative. MOTION Commissioner Emery moved to start the process at the August meeting, searching for a new student representative, in the hope of seating that representative at the September meeting. The motion was seconded by Commissioner Brenckle. Commissioner Smalley moved for unanimous consent. There were no objections. The motion passed. b. Budget. The budget was covered during the director' s report. A brief discussion followed. c. Books on Tape. The machine has been repaired and is back at the library; it has not been tried at this time. d. Video Projector. This was reported earlier during· the director's report. The purchase and use of video tapes was discussed. Director DeForest will be purchasing video tapes this week, and also, the film library will reproduce some video tapes, those that allow them to be copied. The circulation and checkout procedure of audio/visual equipment and supplies was explained and discussed. e. HB 449. Chairwoman Heus read the bill and sent a letter regarding the objections the library commission may have, to the committee to which it has been assigned. Commissioner Emery was assigned to track the progress of the bill, and he explained it is in the Judiciary Committee at this time. KENAI LIBRARY COMMISSION May 3, 1988 page 3 f. Law Library Committee. Commissioner Brenckle reported on the list of names of possible committee members. Nine members were suggested to sit on the committee, this would include Commissioner Brenckle. Commissioner Brenckle received a call from Mayor Williams, who had suggested possibilities of members to serve on this committee also. Discussion followed with suggestions to prepare a presentation to the council for approval to study the feasibility of this endeavor, so as to form the committee. MOTION Commissioner Emery moved to approve Commissioner Brenckle's list of committee members to study the feasibility of the law library, adding some connection with Kenai Community Library. The motion was seconded by Commissioner Smalley. The motion passed unanimous ly. MOTION Commissioner Emery moved to go before the May 18th City Council meeting, for a special presentation on behalf of the commiss ion regarding the Law Library Committee and its anticipated work. Commissioner Smalley seconded the motion. The motion passed unanimously. Chairwoman Heus and Commissioner Brenckle will attend and present this to the City Council. g. Paperback Book Holders. Commissioner Emery asked if the paperback book holders had arrived. Director DeForest indicated they had not, but will be arriving soon. 8. NEW BUSINESS a. Library Expansion. Chairwoman Heus felt it was not too early to start thinking toward the future. To work towards one of the Library Commission goals of expansion, it was suggested to start talking and making notes of ideas as to what is needed, in terms of expansion. Discussion followed. ~! 9. COMMISSIONER'S COMMENTS and QUESTIONS Commissioner Brenckle expressed her appreciation to the city for the invitation to the social function. KENAI LIBRARY COMMISSION May 3, 1988 page 4 Commissioner Emery was appreciative of the opportunity to attended the luncheon, and congratulated Commissioner Smalley on the feature regarding the book sale. Chairwoman Heus felt the volunteer luncheon was very nice and expressed her appreciation; and also, congratulated Commissioner Smalley for all the areas she represents. Director DeForest thanked everyone for coming and joining the volunteers at the luncheon. The volunteers are very hard working and devoted, and explained how hard it is to let them know how much they are appreciated. Councilwoman Monfor mentioned the city is having a second annual thank you "Volunteer Evening" on May 20th for volunteers. 10. ADJOURNMENT The meeting adjourned at 8'35 pm. Niva A. Aburto dba/Niva's Clerical Services