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HomeMy WebLinkAbout1995-12-05 Library Commission SummaryKenai Advisory Library Commission Kenai Community Library Activity Room December 5, 1995; 7:30 PM AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES OF NOVEMBER 7, 1995 $. PERSONS SCHEDULED TO BE HEARD 6. DIRECTOR'S REPORT 7. OLD BUSINESS A. FRIENDS OF LIBRARY REPORT B. LIBRARY PLANS C. BUILDING COMMITTEE D. OTHER 8. NEW BUSINESS A. CHRISTMAS OPEN HOUSE B. OTHER 9. COMMISSIONER'S COMMENTS/QUESTIONS 10. ADJOURNMENT Library Commission " ***Minutes*** December 5, 1995 - 7:30 p.m. Kenai Library Activity Room Chairman Kathy Heus 1. CALL TO ORDER AND ROLL CALL Chairman Heus called the meeting to order at 7:03' p.m. Members Present: Kathy Heus, Bob Peters, Janet Brown, Carol Brenckle, Lorrene Forbes, Kevin Benson, Janice Rodes, Vince O'Reilly Members Absent: None Also Presem: Joe Moore, Debby Fahnholz ® APPROVAL OF AGENDA Heus suggested adding "Work Session" to the agenda under New Business. Forbes MOVED to amend the agenda as suggested. The agenda was amended and approved. Brenckle SECONDED the motion. ® APPROVAL OF MINUTES O'Reilly asked that the time the meeting was called to order be changed to 7'30 p.m. Peters MOVED to approve the minutes as amended. minutes were approved as amended. Rodes SECONDED the motion. The 4. PERSONS SCHEDULED TO BE HEARD None. Library Commission December 5, 1995 Page 1 5. DIRECTOR'S REPORT DeForest reported that the story contest was a success. There were three winners in the 6th through 8th grade group. The Friends membership tea will be held on FebrUary 1 l th and everyone is invited. DeForest attended a library director's .leadership meeting last month. The state library commission feels that the state should take more comrol over the library gram money. They feel not all the libraries are using the funds as they should be used. There has been new legislation proposed that will restrict what the money can be spem on. This would not affect the first $5,000, but any matching money after that. There is concern that the gram money may not be made available if the Borough doesn't have library powers. This could only be changed by a Borough-wide vote. Peters asked about the report figures that were being kicked around during the last election. He stated that the figures he heard were that there were about 14,000 library cards issued and only approximately 7,000 were Kenai residents. DeForest agreed that in November Kenai residents borrowed 4,458 items from the library, and the total items borrowed from the library were 7,659. This would back up the figures that Peters had heard. 6. OLD BUSINESS' Ao Friends - Heus reported that the Friends put out a December newsletter. There was an update in the newsletter on how some of the Friends funds had been spent. The Friends are continuing to look for volunteers interested in working on their committees. Bo Library Plans - Heus asked how the Commission felt about going ahead with a library committee. O'Reilly asked if the committee was to make specific functions recommendations as well as design, and to come up with specific goals and objectives. Heus stated that the library goals and objectives should cover these needs. O'Reilly felt that the committee should come up with its own goals and objectives to work with specific to the expansion needs. Rodes asked' if the architect's full services had been paid for. O'Reilly MOVED that a committee of the Commission be formed to develop proposed goals and objectives for the library expansion and that these goals and objectives be reported back to the Commission. Forbes SECONDED the motion. O'Reilly felt that some of the issues the committee should cover would include: looking at the stacks; the computer issues should be addressed; whether there is any way the library can be self-funded; and try to determine where a community library Library Commission December 5, 1995 Page .2 fits into the community's needs. O'Reilly felt the committee should reports its goals and objectives back to the Commission with its findings. He felt three members of the Commission and two from the Friends would be sufficient and that two months was a reasonable time frame for them to report back to the Commission. Benson felt that with a specific set of goals in mind, the public would have a much better understanding of the services that would be offered with an expansion. Brenckle offered a friendly SECOND. A vote was unanimously in favor. Heus asked for volunteers to work on the committee. Rodes and Brown offered to work on the committee. Benson and O'Reilly also offered. Heus stated that she would let the Commission know who the two Friends volunteers would be. 7. NEW BUSINESS Ao Christmas Open House - Heus reminded everyone of the Christmas open house. Brenckle asked if there would again be books offered for sale. DeForest stated she is working on this and would also try to get it into the newspaper. Bo Work Session - Heus imerpreted the letter to read that this is for all members and boards. Forbes MOVED that the Commission request the dates of the 29th as first choice, and the 31st as their second choice. O'Reilly SECONDED the motion. The motion was approved with a unanimous vote. ge COMMISSIONER COMMENTS AND QUESTIONS Heus reminded everyone that January was the time to elect a new chair for the Commission, and also that three members will be up for re-appointment in 1996. Moore reported that the library committee would be a positive action to go to Council. the last Commission meeting there was a question about how much had been spent on schematics. He found out that there had been $18,000 budgeted and $17,820 had been spent. Klugy should be invited to attend the next Commission meeting, but was not committed to the project at this time. At Benson asked for clarification to what a 1st class Borough was. Heus stated that Kenai is currently a 2nd class Borough. O'Reilly stated that it had a lot to do with services available, specifically fire, police, etc. He stated that to be more specific the information could be found in Title 29. Library Commission December 5, 1995 Page 3 Peters wished everyone a happy holidays and thanked Councilman Swamer for the recommendation to support the open house with a $300 donation from city funds. Rodes commented that she has been glad to serve on the Commission and hoped to be re- appointed again next year. Forbes asked if it was the state library commission who was recommending the restrictions on the state grant money. DeForest stated that it is the state library commission along with the community library directors. The first $5,000 is not in question, but additional requests for funds must be matched, and those' funds are in jeopardy at this time. Brenckle felt the newly-formed committee should look imo a fireplace for the new facilities. Brown thanked O'Reilly for his suggestions on the committee and felt it would give us more direction. Heus thanked everyone and also felt the committee would be a positive step towards giving direction. She wished everyone a happy holiday. 9. ADJOURNMENT Brenckle MOVED to adjourn. Peters SECONDED the motion. at 8'50 p.m. The next meeting is scheduled for January 2, 1996. Respectfully submitted, Debby J. F~~olz. The meeting was adjourned Library Commission December 5, 1995 Page 4