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HomeMy WebLinkAbout1996-01-02 Library Commission SummaryKenai Advisory Library Commission Kenai Community Library Activity Room January 2, 1996; 7:2t0 PM AGENDA 1. CALL TO ORDER 2. ROLL CALL. 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES OF DECEMBER 5, 1995 PERSONS SCHEDULED TO BE HEARD 6. DIRECTOR'S REPORT 7. OLD BUSINESS A. BUILDING COMMITTEE B. WORK SESSION, PARLIAMENTARY PROCEDURE C. OTHER 8. NEW BUSINESS A. ELECTION OF OFHCERS B. 'GOALS AND OBJECTIVES C. OTHER 9. COMMISSIONER'S COMMENTS/QUESTIONS 10. ADJOURNMENT Library Commission ***Minutes*** January 2, 1996 - 7:30 p.m. Kenai Library Activity Room Chairman Kathy Heus 1. CALL TO ORDER AND ROLL CALL Chairman Heus called the meeting to order at 7'30 p.m. Members Presem: Kathy Heus, Bob Peters, Janet Brown, Lorrene Forbes, Kevin Benson, Vince O'Reilly Members Absem: Joe Moore, Janice Rodes, Carol Brenckle Also Presem: Debby Fahnholz, Emily DeForest O'Reilly stated that Councilman Moore would not be able to attend the meeting due to an auto accident. 2. APPROVAL OF AGENDA Brown MOVED to accept the agenda as written. agenda was approved as written. O'Reilly SECONDED the motion. The 3. APPROVAL OF MINUTES O'Reilly MOVED to accept the minutes as written. minutes were accepted as written. Peters SECONDED the motion. The 4. PERSONS SCHEDULED TO BE HEARD None. Library Commission January 2, 1996 Page 1 5. DIRECTOR'S REPORT DeForest reported that the Christmas party was a success. Budget reporting has been handed out. She will be putting in a request for a new computer program and new CD ROM drive. She will also request an additional half-time person and a request to make a current half-time person full time. The contract with the Xerox machine is up and. they will negotiate a new contract. Forbes asked about the survey of job descriptions. DeForest stated that the first part was completed last week and they hope to have the final report in a couple of weeks. O'Reilly asked about current library personnel. DeForest stated that there are curremly three full time and four part time people with approximately 20 volumeers. O'Reilly asked if there was any way of tracking how many calls come imo the dial-up system. DeForest stated that there probably is a way to track the calls, but since no one had asked that before, she was unaware of how to do it. 6. OLD BUSINESS Ao Building Committee - O'Reilly stated that he sero a memo to Emily requesting a meeting of the Building Committee be held this week. He felt the committee should be able to get a recommendation to the commission in two months, but felt it would be a long process. Bo Work Session- Heus mined in the Commision' has not yet yeard if one has been chosen. s two requested dates to Council, but Heus stated that there were three members of the Commission whose terms were coming up and wished to welcome each of them back. 7. NEW BUSINESS Ao Election of Officers - Heus emertained nominations for the position of Chair. Brown nominated Peters. Forbes seconded the nomination. O'Reilly nominated Heus. Heus declined the nomination. O'Reilly MOVED to close the nominations. vote was unanimous to close the nominations. Forbes SECONDED the motion. A Brown MOVED to accept Peters as Chair. O'Reilly SECONDED the motion. A Library Commission January 2, 1996 Page 2 vote was unanimous to accept Peters as Chair. Heus opened nominations for the position of Vice Chair. Forbes nominated Brown. Brown declined the nomination. Brown nominated Forbes. O'Reilly MOVED to close the nominations. Peters SECONDED the nomination. vote was unanimous to close the nominations and accept Forbes as Vice Chair. A Bo Goals and Objectives - Heus handed out the 1995 Goals and Objectives and asked how the Commission would like to handle revising them for 1996. O'Reilly suggested deferring them. to the next meeting to allow the members time to go over them. The Commission agreed and will add Goals and Objectives to the next meeting agenda. Co Town Hall Meeting - Heus asked if each member received a copy of the memo in the mail and suggested that all who could should attend the meeting. De Friends - Heus stated that the Friends have not met yet this month. Their annual membership tea is scheduled to be held on February 1 l th. The Friends are still looking for someone to organize the tea. ge COMMISSIONER COMMENTS AND QUESTIONS O'Reilly asked how the Friends and the Commission worked together. DeForest stated that before the City took it over, the library was handled by a non-profit group, which is now called the Friends of the Library. When the City took over responsibility of the library they did not want to eliminate the original corporation, so the Council appointed the Commission to be in an advisory and policy making capacity and the Friends handle fundraising and assist in other ways. Benson asked if the library has air conditioning. DeForest stated that it does not. Benson asked what the. current square footage of the library is. DeForest responded that the current square footage is about 10,000 square feet. Forbes asked about the duties of the Vice Chair. Peters responded that the duties were mininal as long as the Chair shows up. DeForest stated that the Chair would need to get the agenda to City Hall the Wednesday before each scheduled meeting. Brown thanked Heus for her chairing the Commission for the last year and thanked Peters and Forbes for their acceptance of their positions for the next year. Library Commission January 2, 1996 Page 3 Heus thanked everyone for their assistance over the last year and looked forward to working with the new Chair at upcoming meetings. 9. ADJOURNMENT Forbes MOVED to adjourn the meeting. Brown SECONDED the motion. The meeting was adjourned at 8'30 p.m. The next meeting is scheduled for February 6, 1996. Respectfully submitted, Debby J. Fahnholz Library Commission January 2, 1996 Page 4