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HomeMy WebLinkAbout1996-02-06 Library Commission SummaryKENAI ADVISORY LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM FEBRUARY 6, 1996 @ 7:30 P.M. AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES OF JANUARY 2, 1996 5. PERSONS SCHEDULED TO BE HEARD 6. DIRECTOR'S REPORT 7. OLD BUSINESS Am BUILDING COMMITTEE MEETINGS REPORT GOALS AND OBJECTIVES OTHER 8. NEW BUSINESS A. FRIENDS OF THE LIBRARY REPORT 9. COMMISSONER'S COMMENTS/QUESTIONS 10. INFORMATION Al REAPPOINTMENT LETTERS COMMISSION ROSTER 11. ADJOURNMENT Library Commission ***Minutes*** February 6, 1996 - 7:30 p.m. Kenai Library Activity Room Chairman Bob Peters le CALL TO ORDER AND ROLL CALL Chairman Peters called the meeting to order at 7'30 p.m. Members Presem' Kathy Heus, Bob Peters, Janet Brown, Lorrene Forbes, Janice Rodes, Carol Brenclde, Vince O'Reilly, Kevin Benson Members Absem: None Also Presem: Joe Moore, Emily DeForest, Ethel Clausen, Debby Fahnholz 2. APPROVAL OF AGENDA Commissioner Forbes MOVED to accept the agenda as written. Commissioner Brown SECONDED the motion. The agenda was approved as written. ® APPROVAL OF MINUTES Commissioner Heus MOVED to accept the minutes as written. Commissioner Forbes asked that the date be changed to note the meeting date. Commissioner Brown SECONDED the motion. The minutes were accepted as amended. ® PERSONS SCHEDULED TO BE HEARD None. 5. DIRECTOR'S REPORT DeForest reported that she had a meeting with the people who will be supplying the new server to the library. The new server will allow access to Intemet and they volunteered to Library Commission February 6, 1996 Page 1 check the prices for Intemet access. There is a possibility the library will have to close for up to three days for installation of the new server, since they will have to pull wires. Commissioner Heus asked about closing the library. DeForest responded that she would prefer not to shut down if at all possible. Councilman Moore asked about the capacity of the hard drive of the new server. DeForest responded that it would handle 200 disks and has 2.2 gigabytes with 64 RAM. DeForest stated she had lunch with Mayor Williams last week to discus the proposed new addition to the library. DeForest suggested revamping the survey and will get more information to him by June 1. Commissioner Rodes passed around her copy of the survey that was done for everyone to look at. DeForest stated she had put in a request to the budget for an additional half-time person, an additional full-time person, and Sunday hours. She also asked for the building expansion in the budget. She reported that she is hoping to go on vacation the first of March and that she and Ethel Clausen will be attending a conference in Portland, Oregon at the end of March. 6. OLD BUSINESS Ao Building Committee Meeting Report - Commissioner O'Reilly reported that the Building Committee had met three times. Their next meeting is scheduled for February 26th at 7'00 p.m. So far their efforts have gone towards prove the need for the expansion. They have reviewed the goals and objectives and could find no major changes that they felt need to be made. They sought out other libraries for information on their expansions. No surprises were found. They reviewed the historical development of the library and looked at the present use to determine what types of use are available versus what is being checked out and requested. An informal student survey was done. They reviewed other library systems currently available and the type of relationship in trying to identify the present expansion needs. They reviewed the EDD prospects findings that the population growth in the area has slowed, but noted that the younger age group is expanding. Their feelings were that the public will need to be educated on new library resources available, and will need to quantify the expansion needs. They felt they will be able to focus on identifying the needs to square footage and developing their efforts to take this information to the public for support of the expansion. Student Commissioner Benson reported on the results of the completed student survey. He reported that he surveyed 75 out of 119 seniors from Kenai High School and found that 74% felt that the library adequately supported their needs. There were 5-7 % of those who could not answer because they didn't use the library, 34 % were in favor of the expansion, but 47 % were unaware it had even been on last fall's ballot. Library Commission February 6, 1996 Page 2 Bo e Ao ge Commissioner Brenckle noted that there was a lot of interest in the Intemet and was wondering if the library needed to go full-bore into Intemet since many individuals are now getting their own access or can get it through other sources. Commissioner Rodes asked about the possibility of Intemet charges to the user. DeForest responded that initially there would be no fee to the user, but that may have to change as time goes on. DeForest stated that many people will probably try the Intemet out and then buy their own access, but there will always be those who are unable to do so and those are the people the library should target. Goals and Objectives - Commissioner Heus reported that the Goals and Objectives were requested by Council and the Commission responded with the Goals and an addendum. Commissioner Peters reported that he attended the Parliamentary Procedures meeting. He stated there was a video and handout on Robert's Rules. felt it was informative. He Commissioner Peters asked everyone to look over the Goals and Objectives. Commissioner O'Reilly suggested amending Objective 2 of Goal A to read "by needed square feet". Peters suggested Goal B have "City of Kenai surveY" added. Objective 2 was changed to read "Continue to" added at the beginning. Objectives 3 through 9 remain unchanged. Objective 10 was changed to Fiscal Year 96/97. Objective 11 "school aged" was dropped. In Objective 12 "physically handicapped and other" was dropped. Objectives 13 and 14 remain unchanged. Goal C remains unchanged. Objective 1 was changed to read Fiscal Year 96/97. Goal D remains unchanged. Commissioner Heus MOVED to accept the Goals and Objectives as revised. Commissioner Rodes SECONDED the motion. The motion was unanimously approved. Commissioner Brenckle requested that DeForest compile a list of accomplishmems for the Commission to review at their next meeting. NEW BUSINESS Friends of the Library Report - Commissioner Heus reported that the Friends met last night. Unocal will supply the tern for the summer book sale and will also sponsor the summer reading program. The Friends of the Library membership tea is scheduled for this Sunday from 1-4, and their next meeting is scheduled for March 4. COMMISSIONER COMMENTS AND QUESTIONS Library Commission February 6, 1996 Page 3 Commissioner O'Reilly stated he felt really good about the Building Committee and requests anyone's input. Commissioner Forbes asked if the Commission still needs to review the policies. Commissioner Rodes commented that maybe when the library begins community awareness of the expansion needs that the children's area be especially targeted. Commissioner Brown agreed with Rodes and felt that most of the children's area was targeted for 9-10 year olds. 9. ADJOURNMENT Forbes MOVED to adjourn the meeting. adjourned at 9' 15 p.m. Rodes SECONDED the motion. The meeting was Respectfully submitted, Library Commission February 6, 1996 Page 4 CITY OF KENAI GOALS OF THE LIBRARY COMMISSION Revised and Updated February 6, 1996 Goal A- Review and implemem building plan of the library annually. Objective 1' Bring facility imo compliance with Disability Act of 1994. Objective 2' Expansion of library facilities by needed square feet in 1996. Goal B' Make recommendations to the Library and Council to improve library services and continue to provide quality services to the citizens of Kenai as measUred by the annual City of Kenai survey. Objective 1' Cominue to support the Friends of the Library (Kenai Community Library, Inc.) in its efforts to increase corporate and volumeer support of the library and its services. Objective 2- Cominue to promote mini-workshops to enable patrons to become familiar with various services and electronic technologies. Objective 3' Maimain library hours and add Sunday hours. Objective 4: Cominue the evaluation process for additional books and other library materials for increase in funding as needed. Objective 5' Cominue to expand communications and access to other libraries and resources via computer networking/tele-communications. Objective 6: Promote state/city funding to support the increase in imer-library loans. Objective 7: Maimain utilization of the activities room by library-related groups. Objective 8' Cominue public recognition of volunteer efforts and paid staff, and increase public awareness of the library and its services through local media. Objective 9' Cominue to implemem the addition of loan programs; for example, specialized educational aids for children, compact audio discs, computer software, books on tape, and educational video cassettes. Objective 10' Promote funding for needed reference services for Fiscal Year 96/97 budget. Objective 11' Cominue school comacts in cooperation with schools and increase access of library services to children. Objective 12: Increase services to patrons with special needs. City of Kenai Goals of Library Commission Page 2 Objective 13: Continue access to library services for Wildwood inmates. Objective 14: For Fiscal Year 96/97 budget increase library personnel including, but not limited to, an Assistant Librarian. Goal C: Make recommendations to the Council regarding capital and other improvements to the library. Objective 1: Increase the library equipment in Fiscal Year 96/97. is as follows: Priority list of equipment Video and audio compact disc players Music CD library with player Goal D: Review annually, library policies and rules as well as the goals and objectives.