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HomeMy WebLinkAbout1996-03-05 Library Commission SummaryKENAI ADVISORY LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM MARCH 5, 1996 @ 7:30 P.M. AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES OF FEBRUARY 6, 1996 5. PERSONS SCHEDULED TO BE HEARD 6. DIRECTOR'S REPORT 7. FRIENDS OF THE LIBRARY REPORT 8. OLD BUSINESS A. LIBRARY ADDITION COMMITTEE MEETINGS REPORT B. GOALS AND OBJECTIVES C. OTHER 9~ NEW BUSINESS A. SUNDAY LIBRARY OPENINGS 10. COMMISSONER'S COMMENTS/QUESTIONS 11. INFORMATION A. REAPPOINTMENT LETTERS B. MARCH SCHOOL CALENDAR 12. ADJOURNMENT Library Commission ***Minutes*** March 5, 1996 - 7:30 p.m. Kenai Library Activity Room Chairman Bob Peters ® CALL TO ORDER AND ROLL CALI~ Chairman Peters called the meeting to order at 7'30 p.m. Members Present: Kathy Heus, Bob Peters, Janet Brown, Lorrene Forbes, Janice Rodes, Carol Brenckle, Vince O'Reilly, Kevin Benson Members Absent: None Also Present: Joe Moore, Emily DeForest, Debby Fahnholz APPROVAL OF AGENDA Commissioner O'Reilly MOVED to change the agenda and change the Goals and Objectives to read List of Accomplishments, since the Goals and Objectives were approved at the last meeting. Commissioner Brown SECONDED the motion and the agenda was approved as amended. ® APPROVAL OF MINUTES Commissioner O'Reilly asked that there be a change on page 3 of the minutes to correct Object 3 to Object 2 of Goal A. Commissioner Brown MOVED to accept the minutes as corrected. Commissioner Benson SECONDED the motion and the minutes were accepted as amended. e PERSONS SCHEDULED TO BE HEARD None. Library Commission March 5, 1996 Page 1 5. DIRECTOR'S REPORT DeForest reported that the budget had no proposed changes at this time, but that there will be another meeting with the City Manager and Finance Director before it goes to public hearing. She reported that the new computer and intemet service have been ordered and should be in soon. She still has money left in the current budget for a seven-disk server and the ADA workstation has been ordered. DeForest stated that there have been regular weekly visits from the Cook Inlet Academy to the library. There have also been visits from the Ninilchik students. Story hours have been added. It doesn't look like there will be gram money this year for the Wildwood program. The Friends of the library have also donated videos worth approximately $1500 and approximately $3,800 worth of books. Commissioner Heus suggested adding the Friends membership tea to the list of accomplishments, as well as the intemet connection through SLED, the story writing comest, the mystery lovers comest, the book sale and the review of last year's goals and objectives. Commissioner Forbes asked that the accomplishmems be discussed further under Old Business. DeForest stated she will be leaving on vacation on Thursday for two weeks and will be attending a Library Director's Conference in Portland for a week. She stated she will go to Council tomorrow night since they are supposed to be appropriating the money from lost and damaged books back into the library account. The library budget at this time is $418,000. She put in a request for additional money for a new reader printer, but that item may get removed. O'Reilly asked how many volumes of books were in the library at the presem time. DeForest responded that there were approximately 54,000 books. Commissioner Peters asked what the cost was to mn the Wildwood program. DeForest stated that the grant was for $7,000 and covers the cost of the program, but the state has responded that there will be no funding for the program this year even though it is a mandated program. 6. OLD BUSINESS Ao Library Addition Committee Report - Commissioner O'Reilly reported that the committee met to try to analyze what the square footage requirements would be for the services needed. They evaluated the needs and wants and assigned square footage to each. He received a publication on library expansions and felt there were several additional concepts that needed to be considered. He requested that the publication be copied and distributed to the entire Commission to study. The library addition Library Commission March 5, 1996 Page 2 committee will meet again on the 19th at 7'00 p.m. O'Reilly felt that there were gaps and holes in what they are now doing that this publication can help fill. Commissioner Brenckle asked if the drawings that were passed around were done in perspective to scale. DeForest responded that she thought they were, but this was just an idea of possibilities and nothing is decided yet. Commissioner O'Reilly responded that he hoped nobody got anything firmly in mind until the committee had a chance to follow the necessary steps. Bo List of Accomplishments - Commissioner Forbes stated that she had roughed out some ideas, but there were additions from Commissioner Heus and from the Commission that she needed to add. She stated she would add these to the list and will present it again at the next meeting. Co Other - Commissioner Peters stated that it might be appropriate to review the policies of the library also. DeForest stated that it would also be appropriate to look at the fine structure of the library. 7. NEW BUSINESS Ao Friends of the Library Report - Commissioner Heus reported that the Friends met yesterday. They reviewed the membership tea and there were approximately 45-50 new and renewal memberships. The feeling was that there would have been more attendance if there had been reminder calls beforehand as they did last year. She reported that the Friends took a booth at the Village Fair and was quite successful. They are going to look at the cost of a TV/VCR unit for the library and for uses such as the Village Fair booth, since the videos were received well. They felt that if they could show the video at the booth there might be more sales. Commissioner Brenckle stated that she had a unit she would loan to them if they need it. Bo Sunday Hours - Commissioner Peters stated that the April Sunday hours will be from 1:00 to 4:00 on the 14th, the 21st, and the 28th this year. DeForest asked if Heus and Benson could get that information out to the schools. They both responded that they would. Se COMMISSIONER COMMENTS AND QUESTIONS Commissioner Benson stated that he was pleased with the new library addition committee and how it has been progressing. He also stated he has been enjoying his time with the commission. Library Commission March 5, 1996 Page 3 Commissioner Heus expressed appreciation to all who are working on the committee. Commissioner Brenclde asked about the mystery lovers contest. should be about 20 participants. DeForest stated that them Commissioner Forbes thanked the library addition committee and suggested that an article in the Clarion be submitted about the Sunday hours. Commissioner O'Reilly stated that he felt that there were needs of the library that should be looked at as well as where the library is going in the future. He felt that the survey is a positive step in trying to help them find the niche in the community that they need to fill. Councilman Moore asked about the budget and any possible cuts that the library was willing to take. DeForest stated that she was requested to list on the budget where she would be willing to take cuts if they were necessary and that it had been done. Commissioner Peters commended Forbes for her willingness to get involved. 9. ADJOURNMENT O'Reilly MOVED to adjourn the meeting. Heus SECONDED the motion and the meeting was adjourned at 8:50 p.m. Respectfully submitted, Debby J. F~hnholz Library Commission March 5, 1996 Page 4