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Home My WebLink About1996-05-07 Library Commission SummaryKENAI ADVISORY LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM May 7, 1996 @ 7'30 P.M. AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES: April 2, 1996 5. PERSONS SCHEDULED TO BE HEARD 6. DIRECTOR'S REPORT 7. FRIENDS OF THE LIBRARY REPORT Ss OLD BUSINESS A. LIST OF ACCOMPLISHMENTS B. LIBRARY USER SURVEY C, LIBRARY STRATEGIC PLAN D. LIBRARY ADDITION COMMITTEE 9. NEW BUSINESS 10. COMMISSONER'S COMMENTS/QUESTIONS 1 1. INFORMATION 1 2. ADJOURNMENT LIBRARY COMMISSION MINUTES MAY 7, 1996, 7:30 p.m. Kenai Library Activity Room Chairman Bob Peters lJ CALL TO ORDER Chairman Peters called the meeting to order at 7:30 p.m. 2. ROLL CALL Members Present: Bob Peters, Janet Brown, Lorrene Forbes, Janice Rodes, Carol Brenckle, Kevin Benson, Kathy Heus Members Absent: Vince O'Reilly Also Present: Emily DeForest, Joe Moore, Kathy Woodford m APPROVAL OF AGENDA MOTION JANET BROWN MOVED FOR APPROVAL OF THE AGENDA AS WRrR'EN. LORRENE FORBES SECONDED. THE MOTION AND AGENDA WERE APPROVED. B APPROVAL OF MINUTES MOTION JANET BROWN MOVED TO ACCEPT THE MINUTES FROM THE APRIL 2, 1996 COMMISSION MEETING. JANICE RODES SECONDED. THE MOTION AND MINUTES WERE APPROVED. Be PERSONS SCHEDULED TO BE HEARD None B DIRECTORS REPORT DeForest reported that the Sunday openings in April were very busy. She said the door count was 110 on the first Sunday, and 90 for each Sunday after. The doors were open for 3 hours. DeForest passed out some children's rules regarding on-line safety for the new internet program. She said at this time there is no user fee, the library is waiting to see how Page 2 Library Commission Minutes May 7, 1996 things go before setting a fee schedule. Moore asked if the kids have to sicln an agreement to use the internet. DeForest replied no. Brenckle suggested having ki~ take a test to see how much they know about the internet and offer some type of control over it.' DeForest asked Heus how they monitored the kids. Heus stated that the kids at school aren't really monitored, they sign an agreement and are held to it, and they are not allowed to use interactive games. There was further discussion regarding the different things that can be accessed through the internet and the issue of censorship of what is accessed. DeForest continued with her report, stating the rules, regulations, fines, and rental fees need to be reviewed and re-done. She discussed the State Library Grant and how the money is distributed based on the municipality or town's tax base. DeForest said the person who is installing the computer is in town working on the wiring etc. He said the records are on the computer and it is ready to ship. It should be running within the next couple of days. · DeForest told the Commission that Nancy Brown has left. She said the Council wants to hire her replacement when the new budget starts rather than hire someone at the pay- grade Nancy was being paid then raise it in two months. Moore asked DeForest if an extra person was approved for hire. DeForest stated no, but she plans to talk to the City Manager again. She said to keep the librarg open on Sundays she needs another person, even if it is just part-time. Moore offered his support to DeForest's request. DeForest said the Serial Program was cut from the budget. ., FRIENDS OF THE LIBRARY REPORT Heus reported at the May 6, meeting the Friends decided to purchase a TV/VCR in order to play the City of Kenai tape at different locations. She said they will be in attendance at the Fish Festival in June. The Book Sale is June 6 & 7, from 9:00 a.m. to 5:00 p.m. (Thursday and Friday). The pre-sale (for "Friends" members) is June 5, from 6:00 p.m. to 8:00 p.m. Heus noted volunteers are needed for the book sale. Heus said the summer reading program's subject will be "Oceans" and will be held from June 10 to July 15. She added that Unocal will be helping to fund the program. A set of childrens books to replace some old ones were purchased and "Friends" will be reimbursed by Unocal for the expense. Heus reported that they did not qualify for the Arco Grant ($7,000) that was applied for to purchase handicap access computers. She stated they may look elsewhere for the funding. Page 3 Library Commission Minutes May 7, 1996 Heus reported on the Young Writers Contest, stating that Bob Peters son was one of the winners. She said the stories were bound in hard back and she will circulate it for others to see. Heus said the fee for a booth at the Fish Festival on June 15 is $40, or $60 if you want 'in the tent. DeForest said she will make application for a booth in the tent. Heus stated that the festival will be held at the Lief Hansen Memorial Park. Brenckle suggested "Friends" participate in the July 4th parade. Peters concurred and suggested having the kids that participate in the summer reading program participate also. Moore asked Heus how many members are in "Friends." She stated 50 have paid for 1996 and they are sending out a newsletter to all of the members that have not renewed their membership. el OLD BUSINESS am List of Accomplishments Forbes stated she gave Linda McNair the final report last month for DeForest to copy. DeForest copied the Goals and Objectives final list and passed it out to the Commission. bi Library User Survey Peters stated that he and Forbes have been working on the surveys, they keep trickling in even though the cut-off date has been and gone. Forbes reported there was 300(+) surveys returned; 179 resident, 105 non-resident, and the remainder did not state resident or non-resident. The user age groups were 31-40 yrs. most used, 41-50 next. Forbes stated there were a lot of comments about expanding the childrens area and activities. She said there were also requests for more research space. Forbes stated the comments mostly pertained to expanding services, there weren't any bad comments about the library. Peters thanked Forbes for her time and efforts on the goals and objectives and also on the survey. Brenckle asked if the "Friends Tea" will always be held in February. Brown said it was held on Valentines day and that seemed to work out nice. Heus concurred. Page 4 Library Commission Minutes May 7, 1996 Ce Library Strategic Plan Peters asked DeForest to show the Euclid Public Library pamphlet as an example. DeForest noted it is broke up into four sections: purpose (or mission statement); core values; strategy, and results. She said a short mission statement is needed for our pamphlet, maybe use the goals and objectives as a base to work from. d,, Library Addition Committee Peters said the Committee will be meeting on Tuesday, May 14 at 7:00 p.m. in the library, and they will be working on the library's pamphlet. Benson reported that at the last Library Addition Committee meeting they discussed the future needs if (or when) the bond issue is passed He stated he feels that technology is the way to go. The childrens programs need to 'be directed towards keeping up with technology and the world around us. Peters suggested letting the Library Addition Committee work on the mission statement then having this Commission review it. Brenckle stated that she feels Alaska libraries can be very creative with the culture that is here. She suggested making the pamphlet in a creative,, interesting way. She said there are many exciting ways information can be brought to the public and emphasized that she would like to see our mission statement/pamphlet advertise our uniqueness. There was discussion regarding different ways this could be done. MOTION JANICE REDES MOVED TO HAVE COMMISSIONERS THINK ABOUT THE MISSION STATEMENT]PAMPHLET AND BRING THEIR IDEAS TO THE LIBRARY ADDITION COMMFI'TEE AT THEIR MAY 14, 1996 MEETING. JANET BROWN SECONDED. THERE BEING NO OBJECTION THE MOTION PASSED. Heus mentioned the video taped conference called "Libraries on the Cusp." She asked DeForest to watch the video and pass it around for the other Commissioners to view. 10. COMMISSIONER'S COMMENTS/QUESTIONS Brenckle said she was searching the internet and found a history of censorship on books. She stated it was very interesting. Benson stated he will be leaving for Pittsburgh next week but will be back for graduation. Page 5 Library Commission Minutes May 7, 1996 He added that he plans to stay on the Commission through bond issue. Heus invited all Committee members to joint the "Friends." Peters stated he hopes to see the library open Sundays. He noted how kids often put homework, etc., off until Sunday and it is nice for them to have access to the library on Sundays. 11. INFORMATION '12. None ADJOURNMENT MOTION KATHY HEUS MOVED FOR ADJOURNMENT AT 8:50 P.M. LORRENE FORBES SECONDED. THERE BEING NO OBJECTION THE MEETING WAS ADJOURNED. Respectfully Submitted, Kathy Woe/dford - Public Works Admin. Assistant