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HomeMy WebLinkAbout1996-06-04 Library Commission SummaryKENAI ADVISORY LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM June 4, 1996 @ 7:30 P.M. AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES: May 7, 1996 5. PERSONS SCHEDULED TO BE HEARD 6. DIRECTOR'S REPORT 7. FRIENDS OF THE LIBRARY REPORT 1 OLD BUSINESS A. LIBRARY USER SURVEY B. LIBRARY ADDITION COMMITTEE NEW BUSINESS A. LIBRARY FEE STRUCTURE B. LIBRARY INFORMATION PAMPHLET 10. COMMISSONER'S COMMENTS/QUESTIONS 11. INFORMATION A. CHALLENGER LEARNING CENTER 12. ADJOURNMENT LIBRARY COMMISSION MINUTES JUNE 4, 1996, 7:30 p.m. Kenai Library Activity Room Chairman Bob Peters lg CALL TO ORDER Chairman Peters called the meeting to order at 7:30 p.m. 2. ROLL CALL Members Present: Bob Peters, Janet Brown, Lorrene Forbes, Janice Rodes, Carol Brenckle, Kevin Benson, Kathy Heus, Vince O'Reilly Members Absent: None Also Present: Emily DeForest, Joe Moore, Kathy Woodford, Ethel Clausen m APPROVAL OF AGENDA MOTION JANET BROWN MOVED FOR APPROVAL OF THE AGENDA AS WRITTEN. LORRENE FORBES SECONDED. THE MOTION AND AGENDA WERE APPROVED. APPROVAL OF MINUTES ' Chairman ,Peters requested a change on Page 3, second to last paragraph. He asked that Brown also be thanked for her offorts on the goals and o~jectives and survey project. MOTION JANET BROWN MOVED TO ACCEPT THE MINUTES FROM THE MAY 7, 1996 COMMISSION MEETING WITH THE INCLUSION OF BOB PETERS REQUEST. LORRENE FORBES SECONDED. THE MOTION AND MINUTES WERE APPROVED. Sm PERSONS SCHEDULED TO BE HEARD None Sm DIRECTORS REPORT . DeForest reported the computer is working to a point, there are some flaws that need to be worked out. Apparently PTI hasn't installed the router yet. Once they do, there are four (4) computers ready to go. Page 2 Library Commission Minutes June 4, 1996 DeForest stated the monthly circulation report was not correct because of lost information during the. transfer, but included that she does like the new program. DeForest said the children's computer and the ADA computer have not arrived yet. Peters asked if there is room for them in the library. DeForest said they will make room. She stated that computers should not be set too close together in order to comply with the Privacy Act. Forbes asked how kids using the computers can be monitored without breaking the rules of the Privacy Act. DeForest stated they can't be monitored, it will have to be left up to good judgment and parents help. DeForest reported that she will be attending the Kenai Fish Festival on June 8 and 9. She asked Moore for a video tape of the Dunes. Moore stated he did not have one on hand but would look into getting one and also any other videos he can to show at the festival booth. Forbes suggested the library purchase some of these videos. Moore stated he thinks the Fisherman's Association would be willing to give them to the library. DeForest said she would like to have the videos in the library, stating they will be good for education and tourism. FRIENDS OF THE LIBRARY REPORT Heus reported the book sale is ready to go on Thursday and Friday. She added the pre- sale for members of Friends of the Library will be held Wednesday evening from 6:00 p.m. to 8'00 p.m. Heus said the "Friends" finished the library expansion proposal brochure, which DeForest had passed out copies at the beginning of the meeting. DeForest noted thanks should go to Sheryl Paulsen for taking her lunch hour to run the copies for them. Heus said they discussed the July 4th parade. She reported that the "Friends" would be willing to support the kids in the summer reading program if they would like to get into the parade, i.e. any fees involved, etc. Heus said the next meeting is scheduled for July 1, 1996. Peters commented that he read the theme of the July 4th parade is "Volunteerism" and suggested the library volunteers look into joining in the parade. He added he likes the idea of the kids being in the parade and their presence would be good in bringing attention to the library. Brenckle concurred with Peters. Page 3 Library Commission Minutes June 4, 1996 am OLD BUSINESS al Library User Survey Forbes said the figures from the survey have doubled from the 1993 survey. She added the summary has not been finished yet. Forbes stated she will copy the people's comments for the commission. She said that once she finishes the summary of the survey it will show the need for a library expansion. Brenckle commented that the brochure shows more personal' use on the computers than the percentages from the survey. Forbes said the percentages are only from the surveys that were returned and the summary will show the need for more equipment. Forbes said the commission will find some of the public's comments very interesting. One she pointed out stated a parent showing off the record player to his/her child as an antique device! Forbes said the next survey done will need an internet category included. bJ Library Addition Committee Peters said there were two meetings held in May and thanked Lorrene Forbes for taking notes at the meeting. He stated the survey results were to be discussed at the May 14th meeting but was put off and they discussed how to get the public informed of the need for a library expansion instead. Peters stated the May 21st meeting they worked on the brochure. At this point, Peters corrected his statement, stating they worked on the brochure at the May 14th meeting and discussed how to get information to the public at the May 21st meeting. (i.e. media - radio, newspaper, etc.) He added the committee needs to meet a couple of more times and he would like to see some specifics on the addition itself. Forbes inquired as to the time schedule to get the proposition to City Council. Moore said it will take two meetings: one for introduction and one public hearing. DeForest suggested by the first of September to be safe. Moore concurred, stating maybe even in August. Brenckle asked if any has heard anything from the ice rink people organizing again this year. No one has at this time. Heus said the "Friends" discussed campaigning for the expansion. There was some general discussion as to whether or not Tom Wagoner might help push the political end for the addition. It was decided not to ask him, since he is running for Senate, he may not want to take a stand on it. Peters stated he feels that Wagoner may not be against Page 4 Library Commission Minutes June 4, 1996 the library expansion but may be against higher taxes and added that he does respect Wagoner's point of view. O'Reilly said the commission has proven to itself that the expansion is necessary. the message needs to get to the public. Now 1 NEw BUSINESS am Library Fee Structure DeForest said it appears the library will be able to keep their inter-library loan clerk. She said she would like to discuss raising fines and fees to $.25/week for rentals and $. 10/day for late fees. Brenckle suggesting holding off raising fines and fees until the first of the new year. She added she sees the need for higher fines and fees but the library does not want to alienate voters right now. DeForest concurred with Brenckle. Peters said most library patrons may grumble about raising the fines and fees but he doesn't feel they would quit using the library. Brenckle stated it is not so much the library user as it is the .non-user that needs to be thought about. MOTION Brenckle MOVED to table the fee structure to a later date and asked for unanimous consent. Brown SECONDED. There being no objection the MOTION PASSED by UNANIMOUS CONSENT. bJ Library Information Pamphlet Peters congratulated everyone that worked on the pamphlet, stating it would have cost approximately $500 or more to hire someone to do it. With everyone helping out it cost much less (close to nothing) and came out very nice. Forbes noted the "Friends of the Library" application on the back of the pamphlet. Brenckle said the Mission Statement is very well done. Brenckle asked DeForest what will be at the Fish Festival booth. Heus suggested using the "Friends" fish stationary and also having the Extension's "How to Can" booklets. The commission agreed. Page 5 Library Commission Minutes June 4, 1996 10. COMMISSIONER'S COMMENTS/GU ESTIONS Peters commented on the Challenger information in the packet and asked Moore if he knew the cost of the proiect. Moore stated it will be $3 million with the city talking about committing $1 million. Peters-said it doesn't appear the city will make very much money on the center. Moore stated if you look at the feasibility study, it states it will take 3 years to begin recouping costs. There was general discussion amongst the commissioners regarding what exactly the center does, what it will do for the city and what kinds of crowd it will draw. Benson commented he was glad to be on the commission and looked forward to seeing everyone through out the summer. Forbes stated she will be out of town for the August meeting. She asked Moore how the city decides to spend money on projects such as the Challenger Center. Moore said a resolution to appropriate money is put on the agenda and the public is invited to attend and discuss any of these resolutions. There was further discussion amongst the commissioners concerning projects and money for the projects. Brenckle congratulated Kathy Heus on her retirement. She brought up the new concept being used in a San Francisco library on collection building which taps special interest groups to fund collections. There was some discussion regarding the concerns about this type of funding. Brenckle suggested Alaska Voters Registration forms be at the library's booth at the Fish · Festival. DeForest said she will have some there. Peters reminded everyone of the book sale and also asked anyone attending the Fish Festival remember Emily and give her a break from the booth if possible. 11. INFORMATION al , Challenger Learning Center Page 6 Library Commission Minutes June 4, 1996 12. ADJOURNMENT , MOTION · , Forbes MOVED to adjourn the meeting at 8:30 p.m. and asked for unanimous consent. Brown SECONDED. There being no objection, the meeting ADJOURNED. Respectfully Submitted, ..//~/~Kathy Woo(:nord~~~~ Public Works Admin. Assistant