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HomeMy WebLinkAbout1996-07-02 Library Commission SummaryKENAI ADVISORY LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM July 2, 1996 @ 7:30 P.M. AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES: June 4, 1996 5. PERSONS SCHEDULED TO BE HEARD 6. DIRECTOR'S REPORT 7. FRIENDS OF THE LIBRARY REPORT 8. 1 OLD BUSINESS A. LIBRARY ADDITION COMMITTEE NEW BUSINESS A. 4TH OF JULY ACTIVITIES B. "SPECIAL SESSION" KENAI COMMUNITY LIBRARY ADVISORY COMMISSION 10. COMMISSONER'S COMMENTS/QUESTIONS 11. INFORMATION A. SURVEY RESULTS B. COUNCIL AGENDA--JUNE 19, 1996 12. ADJOURNMENT Library Commission ***Minutes*** July 2, 1996 - 7:30 p.m. Kenai Library Activity Room Chairman Bob Peters 1. CALL TO ORDER AND ROLL CALL Chairman Peters called the meeting to order at 7'30 p.m. Members Present: Bob Peters, Janet Brown, Lorrene Forbes, Janice Rodes, Kathy Heus, Vince O'Reilly Members Absem: Carol Brenckle Also Presem: Joe Moore, Emily DeForest, Ethel Clausen, Debby Fahnholz 2. APPROVAL OF AGENDA Commissioner Heus MOVED to accept the agenda as written. Commissioner Brown SECONDED the motion and the agenda was approved. 3. APPROVAL OF MINUTES Commissioner Brown MOVED to accept the minutes as written. SECONDED the motion and the minutes were approved. Commissioner Forbes 4. PERSONS SCHEDULED TO BE HEARD None. 5. DIRECTOR'S REPORT Library Director DeForest stated that June was a very busy month. There were 115 people who attended the reading program. The ADA catalog has arrived. The budget is now in force. There were a couple of things lacking in the budget, but she has requested that if the Library Commission July 3, 1996 Page 1 budget is updated that these items be reconsidered. There were left off due to a clerical error and were not deletions from the budget. The two new persons are now on staff and are on their six-month probation stares. The library will not be represented in the July 4th parade. Commissioner O'Reilly asked what the summer traffic was like. has been good. DeForest responded that it Commissioner Brown asked about the new receipt program. DeForest stated that most people are in favor of it. At this point the receipts are not printing automatically, but it is probably just a matter of changing the printer program. Commissioner Peters asked if there are many tourists who come in to check out the library. DeForest responded that there are still a few that come in to read the papers and such. 6. OLD BUSINESS Ao Library Addition Committee Report- Commissioner O'Reilly stated the committee is beginning to get into total focus and are about to bring their report before the Council. They have reviewed their findings of all the surveys and reports to be certain all outlooks were taken in to account. They feel the library is a very viable asset to the City. They plan to present their information at the Council's first August meeting. Commissioner O'Reilly invited all Commissioners to his house the next day at noon to discuss the report. He also suggested meeting with the Friends on July 15th at 7:30 p.m. Commissioner Forbes asked if there would be enough time for the Commission to meet and prepare their report before the Council meeting. Commissioner Peters suggested requesting that the Commission ask for a special meeting to be held on July 30th instead of their regular August meeting. This would allow enough time to get the report together and to Council. O'Reilly MOVED to respond to the Friends request to meet on July 15th at 7'30 p.m. to discuss the findings. Commissioner Rodes SECONDED the motion. A vote was unanimous. e Commissioner Forbes MOVED to meet on July 30th and that the meeting would be in place of the regular August meeting. Commissioner Rodes SECONDED the motion. A vote was unanimous. NEW BUSINESS Library Commission July 2, 1996 Page 2 Ao Friends of the Library Report - Commissioner Heus reported that the Friends met yesterday. They didn't have the final results of the book sale, but it was about $200 over last year. They had a booth in the Kenai River Festival. The Friends bought a TV/VCR unit and ran their video. They briefly discussed if the Council chose to put the library addition up for a bond issue. Several Friends will be working to promote support for the issue. Commissioner Forbes asked if she was a Commissioner and a Friends member, would she be able to promote the bond issue or would that be considered a conflict of interest. Commissioner Heus responded that they can certainly support it as an individual, but that they should not serve in a prominent position in campaigning for support. Bo July 4th Activities - Commissioner Peters stated that there was not enough imerest in having participation in the parade to make a go of it. Co Special Session- This was covered under Old Business and was not discussed further. Do Other - Commissioner Peters stated that he hoped everyone looked at the survey comments and results that were included in the packet. So Commissioner Heus stated that one of the commems was in favor of a conference room for small groups to meet, that this could be in addition to the conference room. COMMISSIONER COMMENTS AND QUESTIONS Commissioner Heus stated that she could not overstate her appreciation on the hours of work put in by the Library Addition Committee. Commissioner O'Reilly stated that to get the public seeing this as an imegral part of the city would be his goal. Library Director DeForest stated that she would be unable to meet with the Commissioners tomorrow due to prior commitments. Commissioner Rodes apologized for not death in the family. being in attendance of the last meeting due to a Commissioner Brown also thanked Commissioner Forbes for all her time and efforts in the Library Addition Committee. Library Commission July 2, 1996 Page 3 9. ADJOURNMENT Commissioner Brown MOVED to adjourn the meeting. the motion and the meeting was adjourned at 8'50 p.m. Respectfully submitted, Debby J. F~anholz- Commissioner Forbes SECONDED Library Commission July 2, 1996 Page 4