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HomeMy WebLinkAbout1996-07-30 Library Commission SummaryKENAI ADVISORY LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM July 30, 1996 @ 7:30 P.M. AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES: July 2, 1996 5. PERSONS SCHEDULED TO BE HEARD 6. DIRECTOR'S REPORT 7. FRIENDS OF THE LIBRARY REPORT 1 OLD BUSINESS A. LIBRARY EXPANSION COMMITTEE (Review of Kenai Community Library Report) 1 NEW BUSINESS A. APPROVAL OF KENAI COMMUNITY LIBRARY EXPANSION REPORT B. PROPOSED PROPOSITION (Discussion) 10. COMMISSONER'S COMMENTS/QUESTIONS 11. INFORMATION A. KENAI COMMUNITY LIBARARY EXPANSION REPORT B. CITY OF KENAI RESOLUTION NO. 95-47 C. LIBRARY FRIENDS MINUTES (7/15/96) 12. ADJOURNMENT Library Commission ***Minutes*** July 30, 1996 - 7:30 p.m. Kenai Library Activity Room Chairman Bob Peters 1. CALL TO ORDER AND ROLL CALL Chairman Peters called the meeting to order at 7'30 p.m. Members Present: Bob Peters, Janet Brown, Janice Rodes, Kathy Heus, Vince O'Reilly, Carol Brenclde Members Absem' Lorrene Forbes, Kevin Benson Also Presem: Emily DeForest, Robert Romad, Debby Fahnholz 2. APPROVAL OF AGENDA Commissioner Brown MOVED to accept the agenda as written. Commissioner Heus SECONDED the motion and the agenda was approved. 3. APPROVAL OF MINUTES Commissioner Heus asked that the minutes date be changed to July 2nd. She also requested that on Page 3, second paragraph, Commissioner Forbes responded should be changes to Commissioner Heus responded. Commissioner Heus MOVED to accept the minutes as corrected. SECONDED the motion and the minutes were approved. Commissioner Brown 4. PERSONS SCHEDULED TO BE HEARD None. Library Commission July 30, 1996 Page 1 5. DIRECTOR'S REPORT Library Director DeForest stated that on July 8th the library checked out 471 books. The library has been very busy. She reported that she will be traveling to Fairbanks to attend a conference and will be returning on Sunday. Commissioner Peters commemed that the volumeer hours are down for the month. 6. FRIENDS REPORT Commissioner Heus reported that the Friends met twice since the 15th. Their focus was on supporting the upcoming bond issue. She stated that Don Ackerly and Dustin Erickson are doing the public relations work for the proposed expansion project. The Friends are also having a fund raiser with kickoff scheduled to be held at the library from 5-7 p.m. on August 9th. Several people are working on slogans and advertising. Raffle tickets for the fund raiser are $100 each and there will only be 150 tickets sold. Commissioner O'Reilly stated that part of the meeting covered concerns that the raffle not get too involved and they loose sight of the purpose of promoting the library expansion. 7. OLD BUSINESS Library Expansion Committee Report - Commissioner Peters stated that the only thing incomplete was on page 6 of the report. The incomplete portion should include that the Friends voted 17-0 to support the library report. Library Director DeForest stated that the City Attorney looked the report over and suggested that the last sentence should read that the present library does not comply with current ADA requirements for new construction, though he did stated that it is alright to leave it the way it stands. Commissioner Brenckle MOVED to accept the library report as presemed. Commissioner Brown SECONDED the motion. The vote was unanimous in favor of the motion. 8. NEW BUSINESS Proposed Proposition- Commissioner Peters reported that the resolution presemed was to cover the library expansion and proposition on last year's ballot. Library Director DeForest stated that the Commission was asked to look over the resolution for recommended changes. Commissioner O'Reilly stated that for the Commission to make commems on the Library Commission July 30, 1996 Page 2 proposition, it would then have to go before the Bond Council and there wasn't time for that to happen. Library Director DeForest stated that since there won't be a City Manager after the 7th, that she was asked to present this before the Commission for their comments. Commissioner Rodes suggested to just let the Council know the Commission's concerns over the wording of the proposition. Commissioner O'Reilly was concerned about the wording of "a portion of funds" on the proposition and that the Commission was only asking for $2.5 million and not $3 million. Commissioner Rodes MOVED to change the amoum to $2.5 million. Commissioner Heus stated that she felt the commission should just let Council know the amount recommended was $2.5 million and not to make any changes to the resolution or proposition. Commissioner Peters stated that if there were recommended changes to the proposition, it had to be presented before Friday in order to get to the Borough on time to be on the ballot. Commissioner Heus stated that she did felt the Commission should only be responding to Council on the amount of the funds and not to request whether or not they go to bond. She felt that decision should be up to Council and not up to the Commission. Commissioner Brenclde was concerned that the wording on the resolution could make or break whether or not it is accepted by the voters. Commissioner O'Reilly felt it could be an extension of the Commission' on whether or not to go to bond. s recommendations Library Director DeForest stated that if the Council accepted the resolution to go to bond, it has to be to the Borough by the 15th. There was no second to the motion and the motion died. Commissioner Rodes MOVED to have the Library Director tell the City Attorney that the Commission is asking for $2.5 million and to make the wording clearer on the proposition. Commissioner Rodes then stated that she felt that the proposition was standardized and withdrew her motion. Commissioner Brenckle stated that her understanding was that the Council asked for the Commission's input on the resolution wording not as a Commission's resolution. She felt Library Commission July 30, 1996 Page 3 that these were two different issues. Commissioner Peters felt that the Commission should just present to Council the report and their recommendation. Commissioner Brenckle MOVED that the language of the resolution read: A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, PROVIDING FOR SUBMISSION TO THE QUALIFIED VOTERS OF THE CITY OF KENAI AT THE GENERAL ELECTION TO BE HELD IN THE CITY OF KENAI ON OCTOBER 1, 1996, THE QUESTION OF ISSUING GENERAL OBLIGATION BONDS OR OTHERWISE INCURRING DEBT IN AN AMOUNT NOT TO EXCEED $2,500,000 TO PROVIDE FOR THE CONSTRUCTION OF AN ADDITION TO THE CITY OF KENAI COMMUNITY LIBRARY. And under Section 1' It is hereby determined to be for a public purpose and in the public interest of the City to incur indebtedness of the City in an amount not to exceed $2,500,000 for the purpose of paying costs of constructing a capital improvement addition to the Kenai Community Library. And under Section 2: That the amount be changed to $2,500,000. And under Section 3: That the date be changed to October 1, 1996. And the Proposition number be changed and read: Pursuant to Resolution No. , shall the City of Kenai, Alaska, be authorized to incur indebtedness and to issue its general obligation bonds or other such evidence of indebtedness in an amount or amounts as needed and not to exceed in the aggregate TWO MILLION FIVE HUNDRED THOUSAND DOLLARS, for the purpose of providing funds for constructing improvements to the Kenai Community Library, and to pledge the full faith and credit of the City for the payment of the principal and interest on the bonds or other such evidence of indebtedness? The rest to read the same. Commissioner Rodes SECONDED the motion. Commissioner O'Reilly spoke against the motion. He felt that this was getting into the Council's business. He stated that the report that was accepted by the Commission only requests $2.5 million for the library expansion and it was not up to the Commission to word the resolution for the Council. Commissioner Heus agreed with Commissioner O'Reilly. She felt that the Council should be requested for the funds only and let them decide where the funds come from. Commissioner Brown agreed. Commissioner Peters was concerned that if the Commission didn't address the resolution that there would not be time for Council to get a resolution together in time for it to be on the Library Commission July 30, 1996 Page 4 ballot. Commissioner Brenckle suggested that the Commission send over proposed wording with it being deferred to Council to accept or deny the wording. Commissioner O'Reilly felt the motion needed to be voted on. He also felt that there be another motion to the Council to take prompt action to get it on the ballot if that is what they decided to do. A vote was held on the motion. moti°n was voted down. There was only one vote in favor of the motion and the Commissioner Rodes asked that Library Director DeForest again remind the commission what they were asked to do. DeForest stated that the Commission was asked to look at the wording and send their recommendation to Council. Commissioner Peters felt pressured by the Friday deadline. Commissioner O'Reilly MOVED that the Commission unanimously and respectfully request the City CounCil's support and funding in the amount of $2.500,000 for expansion of the library facilities as needed and that the Council move with dispatch to meet legal timelines to meet the 1996 ballot deadline if bonding is necessary. Commissioner Brown SECONDED the motion. The vote was unanimously passed in favor of the motion. Commissioner O'Reilly asked how the Commission should approach the City Attorney to get the wording issue approached. Commissioner Brenckle stated that the Library Director should meet with the City Attorney and pass on the Commission's concerns. Commissioner Peters stated that Council meets next Wednesday night. Commissioner O'Reilly stated he would be there to represent the Library Expansion Committee. Commissioner Peters stated he would attend also and invited all other members to attend. e COMMISSIONER COMMENTS/QUESTIONS Commissioner Brown commented on how much work the Commission has done on the expansion project. Commissioner O'Reilly felt that the Commission was in good shape and had achieved a lot. Commissioner Peters thanked everyone for their input. Library Commission July 3O, 1996 Page 5 10. ADJOURNMENT The next meeting was scheduled for September 3, 1996. Commissioner Brenckle MOVED to adjourn. Commissioner Heus SECONDED the motion. The meeting was adjourned at 9:15. p.m. Respectfully submitted, Debby J. Fa~hh0~z Library Commission July 30, 1996 Page 6