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HomeMy WebLinkAbout1996-10-01 Library Commission SummaryKENAI ADVISORY LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM October 1, 1996 @ 7:30 P.M. AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES: September 3, 1996 5. PERSONS SCHEDULED TO BE HEARD 6. DIRECTOR'S REPORT 7. FRIENDS OF THE LIBRARY REPORT 8. OLD BUSINESS A. LIBRARY POLICY ON INTERNET USE 9. NEW BUSINESS A. LETTER TO FRIENDS OF THE LIBRARY 10. COMMISSIONER'S COMMENTS/QUESTIONS 11. INFORMATION 12. ADJOURNMENT Library Commission ***Minutes*** October 1, 1996- 7:30 p.m. Kenai Library Activity Room Chairman Bob Peters 1. CALL TO ORDER AND ROLL CALL Chairman Peters called the meeting to order at 7'30 p.m. Members Present: Bob Peters, Janet Brown, Vince O'Reilly, Carol Brenckle, Lorrene Forbes, Kathy Heus Members Absem: Janice Rodes Also Presem: Emily DeForest, Joe Moore, Debby Fahnholz 2. APPROVAL OF AGENDA Commissioner Heus asked to add Search for Student Rep to the agenda under New Business. Commissioner O'Reilly MOVED to accept the agenda as written. Commissioner Forbes SECONDED the motion and the agenda was approved. 3. APPROVAL OF MINUTES Commissioner Brown MOVED to accept the minutes. the motion and the minutes were approved. Commissioner Forbes SECONDED 4. PERSONS SCHEDULED TO BE HEARD None. 5. DIRECTOR'S REPORT Library Director DeForest complimented everyone on their efforts to get the library bond Library Commission October 1, 1996 Page 1 issue passed. She reported that the intemet has been getting a lot of use. DeForest stated that she had met with the new City Manager and thought he was very nice to work with. 6. FRIENDS REPORT Commissioner Heus reported that the Friends have been meeting every Monday umil the bond issue. She commemed on how everyone worked very hard to get the information out to the voters. Commissioner Brenckle asked if it was appropriate for the Commission to acknowledge all the Friends efforts. Commissioner Peters suggested a letter to the Friends. Commissioner Heus also reported that the Friends concluded their raffle. The winners were posted in the newspaper. The Friends took in over $13,000, but don't know yet what tall their expenses were. Commissioner O'Reilly asked how the Friends were set up. Commissioner Heus responded that there is a board set up. Commissioner Peters reported that Francis Meeks won a trip to Anchorage and tickets to the nutcracker play through the Friends drawing. She was unable to use the play tickets so she donated them back to the Friends who drew names from a hat. He commended Ms. Meeks for her generosity. 7. OLD BUSINESS Internet Use Policy - Commissioner Peters copied several sets of guidelines for everyone to look over. Commissioner Brenclde suggested tabling the policy until the next meeting in order to allow everyone a chance to look the policies over. Councilman Moore asked how easy it is to download from the imemet. Commissioner Peters stated that he just sent it to the printer. Commissioner Heus MOVED to table the policy umil the next meeting. Director DeForest stated that the library is planning on using a check in/out with the library card for intemet use. Commissioner Peters reported that the Chicago library policy states how to get patron's records and makes reference to law enforcement access. Director DeForest wasn't sure about keeping records because of the Privacy Act. Library Commission October 1, 1996 Page 2 Commissioner Peters asked about blocking programs to comrol inappropriate use. Commissioner Heus reported that some programs will block out any test by using a target word, but many times this will also block out appropriate text as well. Commissioner Brenckle asked to have someone come in who knows the imemet well to give advice to the Commission on security issues. Councilman Moore asked if it would be appropriate to adopt the school district's policy. Commissioner Heus responded that the school can target the use by tying it to academics. She felt that would not be applicable to a public library's use. Commissioner Peters suggested a committee to come up with appropriate questions to put before an expert on intemet use. Commissioner Brenckle was appointed to chair the committee. Commissioner O'Reilly also offered to sit on the committee. Commissioner Forbes asked if the library bond issue passes, could the library set up monitors dedicated to intemet use only. Director DeForest responded that they hoped to, but would cost money. Commissioner Brenckle SECONDED the motion to table the policy and the motion was passed with a unanimous vote. 8. NEW BUSINESS Letter to Friends - Commissioner Peters suggested that the Commission acknowledge all the work that the Friends put towards the library expansion. Commissioner Brenckle suggested a Friends recognition night. Commissioner O'Reilly MOVED that Chairman Peters draft a letter to the Friends expressing their appreciation. Commissioner Forbes suggested a letter in the Applause section of the newspaper to the Friends. Commissioner Brenckle SECONDED the motion and it was passed by unanimous vote. Student Rep - Commissioner Peters brought up the idea of obtaining a new studem rep for the Commission. He felt it would be nice if they could get a junior that could stay for two years. Commissioner Forbes stated that she would take an ad to the high school, but their October newsletter has already gone out. Library Commission October 1, 1996 Page 3 ® COMMISSIONER COMMENTS/QUESTIONS Commissioner Forbes reemphasized the difference between last year's and this year's bond campaigns for the library expansion. She felt there was a phenomenal difference and that the support this year was excellent. Councilman Moore stated that he would recognize the Friends and the Commission to the Council on all their hard work. Commissioner O'Reilly asked what the next step would be if the bond issue passes. Councilman Moore stated that the next step would be to purchase the bond. Commissioner O'Reilly stated that the architect and plans have to be picked first. He thought the city has to front the money as a constmction loan and the bond doesn't get sold until the final figure comes in. Commissioner O'Reilly was also concerned that the Commission thank the voters if the bond issue passes. He suggested looking at the building next door as a possible alternative to adding onto the library. He suggested a citizen's review committee to look over the building plans and a committee to look at computer use. Commissioner Brenckle stated that a significam amoum of credit should go to Commissioner O'Reilly for his work on the expansion committee. Commissioner Peters also acknowledged everyone's efforts. He also stated that the next meeting packet will include some information he pulled off the intemet on books and asked everyone to take the time to look it over before the meeting. 10. ADJOURNMENT Commissioner O'Reilly MOVED to adjourn. Commissioner Brenckle SECONDED the motion. The meeting was adjourned at 8'50. p.m. Respectfully submitted, Library Commission October 1, 1996 Page 4