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HomeMy WebLinkAbout1998-02-03 Library Commission SummaryKENAI ADVISORY LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM FEBRUARY 3, 1998 ~ 7:30 P.M. AGENDA ITEM 1' ITEM 2: ITEM 3- ao ITEM 4: CALL TO ORDER/h ROLL CALL . AGENDA APPROVAL APPROVAL OF MINUTES Regular Meeting of December 2, 1997. Regular Meeting of January 6, 1998. PERSONS SCHEDULED TO BE HEARD _ ITEM 5- ao ITEM 6: REPORTS Director Friends of the Library Public Relations Committee OLD BUSINESS ITEM 7: ao bo c, NEW BUSINESS Election of Chair and Vice Chairperson Discussion - Tess Whalen Suggestions (see 12 / 2 / 97 Commission meeting minutes) Approval- Amendment of Library Regulations (Item 6, Book. Drop Usage.) ITEM 8' COMMISSIONERS' COMMENTS/QUESTIONS ITEM 9: ao INFORMATION Kenai City Council Action Agendas of January 7, and 21, 1998. ITEM 10' ADJOURNMENT Kenai Advisory Library Commission February 3, 1998- 7:30 p.m. Kenai Community Library Activity Room Chair Bob Peters *** MINUTES *** 1. CALL TO ORDER AND ROLL CALL Chairman Peters called the meeting to order at approximately 7:40 p.m. ROLL CALL Members Present' Bob Peters, Lorrene Forbes, Janet Brown, Vincent O'Reilly, Carol Brenckle, Elissa Fahnholz Members Absent: Kathy Heus, Janice Rodes ® Also Present' APPROVAL OF AGENDA Emily DeForest, Councilman Joe Moore, Contract Secretary Barb Roper ® BRENCKLE MOVED TO APPROVED THE AGENDA. MOTION SECONDED BY FORBES. AGENDA WAS APPROVED BY UNANIMOUS CONSENT. APPROVAL OF MINUTES FORBES MOVED TO APPROVE THE MINUTES OF DECEMBER 2~ 1997 AND JANUARY 6~ 1998. MOTION WAS SECONDED BY O~REILLY. MINUTES OF DECEMBER 2~ 1997 AND JANUARY 6~ 1998 WERE APPROVED AS WRITTEN. 4. PERSONS SCHEDULED TO BE HEARD 5. REPORTS a. Director DeForest reported the Library will co-host the Central Peninsula Writers' Night on March 5, 1998 at the Visitors Center. Writers will be selected by a committee to come and read their own materials. The selection committee consists of two people, one from the college and an outside writer. Applications from writers are currently being accepted and the closing date is February 14, 1998. The Library will participate in the Health Fair scheduled for February 7, 1998 at the Kenai Central High School from 9'00 a.m. to 4'00 p.m. A sign up sheet is available in the office for anyone interested in sitting at the booth. LIBRARY COMMISSION MEETING FEBRUARY 3, 1998 PAGE 2 DeForest provided members with a copy of the December report. The January report was not available. DeForest pointed out there were over 1,000 checkout sessions. When asked what a checkout session was DeForest explained that each visit is a session. It was also noted checkout sessions also included Internet usage. Discussion took place on Internet usage and DeForest reported that a guest card is available for patron use. Each Internet session is for one hour and can only be used once per day. The Library has a new video cabinet which will be a great space saver. Budget work continues. DeForest reported she tried to get on with the Universal Service web site to enter the application for funds. She will continue her efforts as she has 28 days in which to file. O'Reilly asked if the TV program on libraries was ordered. DeForest confirmed that it was. O~Reilly explained there was an in-depth TV program on libraries and it covered a lot of topics that have been discussed in the Commission meetings. The program is entitled "Into the Future" and is from Time-Warner. It is an hour long and will be viewed by Commissioners upon receipt. be Friends of the Library: Brown reported the Friends do not meet until the second week of each month so a budget report was not available. However, the tea bag program has brought in approximately $2,000.00. Contributors had also donated to the building fund. Friends will provide refreshments to the Writers' function. It was noted there will be an entrance fee of $20.00, half of which will be given to the Library. Volunteers are needed and they should contact Nedra Evenson. Friends will also participate in the Health Fair. c. Public Relations Committee No report available. OLD BUSINESS LIBRARY COMMISSION MEETING FEBRUARY 3, 1998 PAGE 3 be Election of Chair and Vice Chairperson BRENCI~E MOVED TO RE-ELECT BOB PETERS AS CHAIR AND LORRENE FORBES AS VICE-CHAIR. MOTION WAS SECONDED BY BROWN. MOTION PASSED BY UNANIMOUS CONSENT. Discussion - Tess Whalen Suggestions {see 12/2/97 Commission meeting minutes) Peters reported that he had identified some of the shakers and movers in the community that could possibly provide some insight on fund raising for the building fund. These individuals are Sue Carter, Ron Malston, and Linda Swarner. Discussion took place on the Visitors Center and it was noted the center was built approximately ten years ago and the construction was basically done with grants and money raised through pull tab sales. Moore pointed out that the Visitors and Convention Bureau is its own Title I C-3 Corporation and is not affiliated with the City of Kenai and they answer to no one but their Board of Directors. The City gives $50,000 per year to run the Visitors Center plus an additional $10,000 per year to promote conventions. The Board spends the funds at their discretion. It was noted approximately 30,000 individuals visited the Center last year. The Visitors Center will begin charging $1.00 for visitors to enter the exhibit area next year. Moore asked about the status of the philanthropist list Whalen indicated she could provide and suggested a letter may be in order. Moore confirmed that anyone can apply for a grant for the Library but all applications and/or grants need to be reviewed by the City Manager prior to submittal. Forbes asked if the Library received any information about the grant workshop web site which will list various foundations, etc. DeForest indicated the site address is on the literature the Library gets monthly. Forbes will invite Swarner to attend a Library meeting to speak about fund raising activities. Peters thanked Forbes for writing the thank you letter to Tess Whalen for attending the December meeting. The EDD is a good resource for the Library. LIBRARY COMMISSION MEETING FEBRUARY 3, 1998 PAGE 4 ® ® Approval - Amendment of Library Regulations {Item 6, Book Drop Usage.} DeForest suggested that Item 6 in the Library Regulations be changed as patrons are putting huge books in the book drop which results in damage to the bindings. The Library placed "Limited Circulation" stickers on the outside of the books and this system did not work. The sticker has been changed to read "Return Inside - Do No Use Book Drop." This item needs to be mOre clearly stated in the regulations. O'REILLY MOVED TO APPROVE THE LANGUAGE CHANGE TO ITEM 6 IN THE LIBRARY REGULATIONS. MOTION SECONDED BY FORBES. MOTION PASSED UNANIMOUSLY. Moore reported this item was on the agenda for the Council meeting scheduled for February 4, 1998. NEW BUSINESS - None COMMISSIONER'S COMMENTS / qUESTIONS Brenckle reported that she will be traveling to Ireland the end of March with the Youth Court group from the high school. While there, she will attempt to visit the libraries. She will provide a report and photos upon her return. Fahnholz asked what time the health fair began as she may be able to help out at the booth. DeForest answered the fair goes from 9'00 a.m. to 4'00 p.m. Fahnholz also reported that she will be running in a six-mile dog race over the weekend. All Commissioners wished her luck. DeForest reported the new lights for the library should be installed before the next meeting. O'Reilly asked if it would be 4 to 5 years before the Library would get another chance at the bond issue. DeForest reported that it is included in the budget. Forbes stated that it was probably suggested at a work session that the Library wait for awhile before pursuing the bond issue again. Peters thanked Forbes for also writing the letter to the newspaper about the raffle. Peters discussed the newspaper articles on the Loussac Library in Anchorage and their programs. The also have local celebrities and politicians read to the older children (8 to 12). Peters suggested that anyone traveling to Anchorage should visit the library and get a copy of their various programs. LIBRARY COMMISSION MEETING FEBRUARY 3, 1998 PAGE 5 9. INFORMATION a® Kenai City Council Action Agendas of January 7 and 21, 1998. 10. ADJOURNMENT. FORBES MOVED TO ADJOURN. MEETING WAS ADJOURNED AT 8:30 P.M. Respectfully submitted, Barbara Roper