The URL can be used to link to this page

Home My WebLink About1998-08-04 Library Commission SummaryKENAI ADVISORY LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTMTY ROOM AUGUST 4, 1998 ~ 7:30 P.M. AGENDA ITEM 1' CALL TO ORDER/k ROLL CALL ITEM 2' AGENDA APPROVAL ITEM 3: APPROVAL OF MINUTES- July 7, 1998 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5- REPORTS ao Director Friends of the Library Public Relations Committee ITEM 6: OLD BUSINESS ITEM 7: NEW BUSINESS ITEM 8: COMMISSIONERS COMMENTS/QUESTIONS ITEM 9' INFORMATION a, Kenai City Council Action Agendas of July 1 and 15, 1998. ITEM 10- ADJOURNMENT ® ® 0 ® Kenai Advisory Library Commission August 4, 1998 - 7:30 p.m. Kenat Community Library Activity Room Chair Bob Peters *** MINUTES *** CALL TO ORDER AND ROLL CALL Chairman Peters called the meeting to order at approximately 7'45 p.m. Members Present: Bob Peters, Janet Brown, Janice Rodes, Vincent O'Reilly, Carol Brenckle Members Absent' Kathy Heus, Lorrene Forbes, Elissa Fahnholz Also Present: Director Emily DeForest, Ethel Clausen, Contract Secretary Barb Roper APPROVAL OF AGENDA BROWN MOVED TO APPROVE THE AGENDA. MOTION SECONDED BY BRENCKLE. THE AGENDA WAS APPROVED AS PRESENTED. APPROVAL OF MINUTES ReEular Meeting of July 7, 1998 O~REILLY MOVED TO APPROVE THE MINUTES OF JULY 7~ 1998. MOTION SECONDED BY BROWN. MINUTES WERE APPROVED AS WRITTEN. PERSONS SCHEDULED TO BE HEARD - None REPORTS a. Director DeForest provided members with a copy of the August calendar and the July, 1998 monthly report. It was pointed out the library had a total of 10,012 checkouts in July. The increase could be a result of the Sunday openings. DeForest reported there were 256 people through the library on the three Sundays the library was open in July. DeForest also noted several families visited which was nice to see. It was noted that 810 people used the Internet in July. LIBRARY COMMISSION MEETING AUGUST 4, 1998 PAGE ~ be · DeForest reported discussion is taking place on purchasing a storage unit to hold the books located in the library conference room and those stored in the quonset hut. The quonset hut roof is in poor condition. The storage unit would be approximately 10 x 15. DeForest reported the library will receive new carpet and the interior will be painted some time in November. Carpet samples were reviewed and it was noted the carpet tentatively selected is static-proof and can withstand the heavy cart loads. A lengthy discussion took place on painting the library. DeForest stated all the books and shelving would have to be removed and the library will be closed for approximately two weeks. The painters and carpet layers will work in conjunction with one another to complete the projects as quickly as possible. DeForest reported discussion is taking place on how the books will be removed and the two options being .considered. The first is to hire a moving company and store the books in a van. The second option is one suggested by City Manager Ross and that is to hire students from the high school. It was pointed out various clubs from the high school are insured and should be able to move the books. DeForest reiterated the decision has not been made but she will get some quotes from various movers. DeForest reported the Friends of the Library will have another book sale on October 9, 10 and 11 in the library conference room. Raffle tickets are now on sale for the function in October. The raffle raises funds for the library addition. DeForest stated the Friends would like to meet with the Library Commission at their regular meeting on September 1 to discuss developing a joint survey of library and non-library users in the community. Additional items of discussion include the library addition, hiring a fund raiser, etc. August 22 is Industry Appreciation Day and the Friends of the Library will have a booth available. Brenckle asked if there is any publicity for the 50th Anniversary celebration. DeForest replied, there hasn't been any publicity to date but it was noted the State Library representative needs to be contacted in an effort to arrange for the dignitaries to be present. Friends of the Library Report covered by the Library Director. LIBRARY COMMISSION MEETING AUGUST 4, 1998 PAGE 2 c. Public R~lations Committ~ Peters reported he met with the website designer in regards to changing the library hours to include the Sunday openings. It may be some time before the change is made. OLD BUSINESS- None ® NEW BUSINESS September 1, 1998 Meeting with Friends of the Library Peters asked if anyone had anything they would like to see on the agenda for the meeting with the Friends of the Library on September 1, 1998. Peters also reported that he met informally with the City Manager and Ross indicated that he was in full agreement with a library addition but pointed out that the City had no funds available for such a project. O'Reilly stated the City Manager comment was very discouraging especially when consideration is being given to hiring a fund raiser. O'Reilly continued, the fund raiser will look to various entities for funding which may include federal, state, private corporations, etc. and if the question of community or municipal support is asked, the answer will have to be "none." It is unlikely any funding would be provided without support from the City. Brenckle noted if a matching grant is found, then the City may reconsider but it is unlikely the City could fund the entire project. Discussion took place on the library joining the Challenger Center group with fund raising efforts. It was determined it would probably not be a good idea as the Challenger Center has their own problems with the City. Peters thought the City backed out of funding the Center when NASA indicated they would fund the project without the City. O~Reilly suggested a draft job description for the fund raiser be developed as it is important for the Library Commission to not let the addition idea die. The bond issue was again discussed in detail. DeForest reminded the members the issue failed by 56 votes and it is possible that may have changed but the City Council would still need to support it. The hockey rink was discussed and it was noted funds for the facility are from the Five-Iron Subdivision lot sale. DeForest reported the maintenance facility is a higher priority than the library addition. It is possible, however, the majority of the funds for the LIBRARY COMMISSION MEETING AUGUST 4, 1998 PAGE 3 ® ® 10. facility would come from airport funds. It is intended the facility will be built on airport lands and a portion of it would house airport equipment. O'Reilly suggested, if the Dairy Queen was given to the library perhaps a book store could go in there. Discussion took place again on the carpet and painting of the library. DeForest noted $25,000 is set aside for moving the books. Brenckle asked if other arrangements were made to move the books could the money be given to the library addition. DeForest answered, the moving has to be done by an insured group which is either a moving company or a group from the school. It was also pointed out the books would have to be stored somewhere once packed and moved out. COMMISSIONER'S COMMENTS / OUESTIONS Commissioner Rodes stated she was looking forward to the meeting with the Friends of the Library. Commissioner Brenckle stated she will be in Washington DC for Thanksgiving so may not be here when the work begins on the Library. Brenckle also thought there may be someone in the community who would like to have their name attached to the library: perhaps a benefactor-type situation. Commissioner O'Reilly suggested the direction the Commission should take with regard to the library addition could be determined in the meeting with the Friends of the Library. Chairman Peters stated he is also looking forward to meeting with the Friends of the Library. INFORMATION Kenai City Council Action Agenda of July 1 and 15, 1998. ADJOURNMENT. O~REILLY MOVED TO ADJOURN. MEETING ADJOURNED 8:50 p.m. MOTION SECONDED BY BROWN. Respectfully submitted, Barbara Roper } -]-" LIBRARY COMMISSION MEETING AUGUST 4, 1998 PAGE 4