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HomeMy WebLinkAbout1998-09-01 Library Commission SummaryKENAI ADVISORY LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM SEPTEMBER 1, 1998 ~ 7:30 P.M. AGENDA ITEM 1: CALL TO ORDER/~ ROLL CALL *Welcome Friends of Library ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MINUTES- August 4, 1998 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: REPORTS ao Director Friends of the Library Public Relations Committee ITEM 6: OLD BUSINESS ITEM 7: NEW BUSINESS a, Library Painting/Carpeting ITEM 8: COMMISSIONERS' COMMENTS/QUESTIONS ITEM 9: INFORMATION ao Kenai City Council Action Agendas of August 5 and 19, 1998. ITEM 10' ADJOURNMENT ® ® ® ® ® Kenai Advisory Library Commission September 1, 1998- 7:30 p.m. Kenai Community Library Activity Room Chair Bob Peters *** MINUTF~ *** CALL TO ORDER AND ROLL CALL Chairman Peters called the meeting to order at approximately 7:30 p.m. Members Present: Bob Peters, Janet Brown, Janice Rodes, Vincent O~eilly, Carol Brenckle, Kathy Heus (arrived at 7'40 p.m.) Members Absent: Lorrene Forbes, Elissa Fahnholz Also Present: Councilman Joe Moore, Director Emily DeForest, Ethel Clausen, Contract Secretary Barb Roper APPROVAL OF AGENDA Peters requested the following addition/change to the agenda. Add Library Donation under New Business, Item 7.a. Change Library Painting/Carpeting to Item 7.b. under New Business BROWN MOVED TO APPROVE THE AGENDA. MOTION SECONDED BY BRENCKI,E. THE AGENDA WAS APPROVED AS REVISED. APPROVAL OF MIRUTES Regular Meeting of August 4, 1998 BRENCKLE MOVED TO APPROVE THE MINUTES OF AUGUST 4, 1998. MOTION SECONDED BY BROWN. MINUTES WERE APPROVED AS WRITTEN. PERSONS SCHEDULED TO BE HEARD - None REPORTS a. Director DeForest provided members with a copy of the September calendar and noted the August report was not available. However, the meeting packet included a portion of the annual report provided to the State Library. This report contains the library programs and shows how well received they were. Kenai Advisory Library Commission September 1, 1998 Page ~ be DeForest attended the Northwest Conference in Sun Valley, Idaho. The focus was on the Internet and a lot of time was spent on screening. DeForest reported that she was happy that screening was not done at the Kenai Municipal Library. Capital projects will be a topic of discussion at the next Council meeting. Brenckle asked if the library addition would be discussed. DeForest replied, it might be. DeForest reported that she sadly rendered her resignation on September 1, 1998 which will be effective in December, 1998 or January 1999. DeForest noted that someone with more ambition and fresh ideas would probably be more beneficial to the library. After a brief discussion DeForest stated that she intends to remain in the area. Friends of the Library Heus reported the Friends of the Library met on August 31, 1998. The following items were discussed: Preliminary plans for the library birthday party/anniversary were made. Lori Carter provided a handout which outlined various items to be accomplished. The celebration will be held in March, 1999. Heus reported the Friends of the Library membership is now at 123. This has grown considerably. Tickets for the annual raffle to be held in October are still available. The library will hold a fall book sale on October 9, 10 and 11. October 9 will be the sneak-preview for members only. Anyone interesting in helping out with the sale is asked to contact Heus or library staff. The Sunday hours are going very well and it is anticipated that visits will increase now that school started and winter is on the way. Volunteers are needed to help out as staff is already kept very busy. Friends will be making a new banner since the old one was damaged during the last parade. Vincent O'Reilly attended the meeting and informed Friends the City Development Corporation will donate $7,500.00. The money will go into the building fund. Friends of the Library voted to match the donation and this will partially pay for the fund raising coordinator. The next meeting is scheduled for October 5, 1998. Public Relations Committee - No report Kenai Advisory Library Commission September 1, 1998 Page 2 6. OLD BUSINESS- None ® NEW BUSINESS Library Donation O'Reilly reported the City Development Corporation is a pool of local businesses who were very active in the past. It is possible the Corporation will be dissolving so they are making various contributions. They made a $7,500.00 donation to the library building fund. O~Reilly presented Friends of the Library Chairperson Heus with the check. O~Reilly asked that a thank you letter be sent to George Navarre. Brenckle asked if the check could be presented to the Friends of the Library at the next Chamber meeting as it would be positive publicity for the library. After a brief discussion it was determined that although it is a good idea, more notice is required. The next Chamber meeting is scheduled for noon on September 2. O'Reilly also reported the City Development Corporation donated $20,000 to the City of Kenai. Moore confirmed the donation was made and noted that designation of the funds has not been made to date. It was suggested Council be approached with regard to matching the City Development and Friends donation. O~Reilly suggested Bill Popp from the Challenger Center be contacted for fund raising ideas. Peters suggested a joint committee be formed to consist of members from the Library Commission and Friends of the Library. This committee would be responsible for the fund raiser coordinator and fund raising activities for the library addition. O'Reilly handed out a list of suggestions for the joint committee to consider as goals. The list included recommended action by the joint committee to include developing a Request for Proposal (RFP) for the library expansion, estimate funding requirements, specify funding sources, preparation of a formal presentation for City Council, coordination with City activities, and develop a job description and/or contract for the fund raising coordinator. After a general discussion Moore reported he would present the list to Council at the September 2, 1998 meeting. Further discussion took place on the presentation to Council and Moore informed the Commission they would have to be put on the agenda and that can be accomplished by contacting the City Clerk. Kenai Advisory Library Commission September 1, 1998 Page 3 ® The Library Commission volunteers for the joint committee include O'Reilly, Rodes, and Peters. The Friends of the Library will meet again on October 5 and will choose three volunteers for the joint committee at that time. It was decided the joint committee will be called the Library Funding Committee. Discussion took place on reactivating the survey of library users and non-users. It was suggested another survey be done as the results would be helpful in fund raising efforts. Brenckle asked where the funds would come from for the survey. DeForest replied, there is money available in the budget. be Library Painting/Carpeting DeForest reported the bid for painting the library is on the Council agenda for approval. The painting and carpeting will be- accomplished at the same time and will be done the last two weeks in November. The library will be closed during this time. DeForest also reported there is $20,000 in the budget for moving the books, but how that will be accomplished has not yet been decided. DeForest added, she has contacted a few moving companies. She noted one moving company will donate a van for a couple of weeks to store the books if the move is done by volunteers. The City Manager suggested the high school be contacted as the sports program needs to earn funds and they are insured to accomplish such work. Heus suggested members be encouraged to check out the maximum number of books during this time. It was also suggested the check-out time be extended. COMMISSIONERS~ COMMENTS / QUESTIONS Commissioner O~Reilly stated he was saddened to hear of DeForest's resignation and added she has done a wonderful job for the library. O'Reilly suggested that everyone review the materials provided at the meeting. O'Reilly stated he felt very positive about the direction of the new joint committee and felt that a member from the Friends of the Library should chair the committee. Heus recommended the group not act too hastily. Commissioner Brown stated she was shocked by DeForest's announcement regarding her resignation. Commissioner Rodes reported she was shocked by the news of DeForest's resignation. Rodes also noted the end of the month was "Read Banned Books" week. Rodes continued, UAF had bumper stickers made for their banned book week. Councilman Moore stated DeForest will be difficult to replace. Kenai Advisory Library Commission September 1, 1998 Page 4 Commissioner Heus reported that she was taken aback by DeForest's announcement and added she will be missed very much. Heus thanked the members from Friends of the Library for attending the Commission meeting. Chairman Peters stated he was also shocked with DeForest's resignation announcement and added, she would be a good candidate for a library committee or City Council. Peters thanked members from the Friends of the Library for attending the meeting. 9. INFORMATION Kenai City Council Action Agenda of August 5 and 19, 1998. 10. ADJOURNMENT. BROWN MOVED TO ADJOURN. MOTION SECONDED BY O~REILLY. MEETING ADJOURNED 8:30 p.m. R~spectfully submitted, ~l-~bar'a'~oper'" /2"' ' Kenai Advisory Library Commission September 1, 1998 Page 5