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HomeMy WebLinkAbout1999-03-02 Library Commission Summary KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM MARCH 2, 1999 ~ 7:30 P.M. AGENDA ITEM 1' CALL TO ORDER/h ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MINUTES -- February 2, 1999 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5' REPORTS ao Director Friends of the Library Public Relations Committee ITEM 6: OLD BUSINESS ao Library 50th Anniversary Report Expansion Needs Assessment Revisions Acceptance of Goals and Objectives ITEM 7: NEW BUSINESS ao Library Commission Accomplishments New Library Director ITEM 8: COMMISSIONERS= COMMENTS/QUESTIONS ITEM 9: INFORMATION ao Kenai City Council Action Agendas of February 3 and 17, 1999. ITEM 10' ADJOURNMENT ® ® . ® ® LIBRARY COMMISSION REGULAR MEETING MARCH 2, 1999 - 7:30 P.M. KENAI CITY HALL BOB PETERS~ CHAIR ~ MINUTES ~ CALL TO ORDER AND ROLL CALL Chairman Peters called the meeting to order at 7'30 p.m. Members Present: Bob Peters, Janet Brown, Vince O~eilly, Janice Rodes, Carol Brenckle, Melinda Haring Members Absent: Kathy Heus, Lorrene Forbes Also Present: Library Director Emily DeForest, Councilman Joe Moore, Contract Secretary Victoria Askin APPROVAL OF AGENDA O~REILLY MOVED TO APPROVE THE AGENDA AS WRITTEN. BROWN SECONDED. THE AGENDA WAS APPROVED. APPROVAL OF MINUTES Regular Meeting of February 2, 1999 O'REILLY MOVED TO APPROVE THE MINUTES OF FEBRUARY 2, 1999. MOTION SECONDED BY BRENCKLE. MINUTES WERE APPROVED AS WRITTEN. PERSONS SCHEDULED TO BE HEARD- None REPORTS a. Director DeForest reported usage numbers were up as indicated in her monthly report. Also, a small celebration was held at the library to recognize Dr. Seuss's birthday. DeForest added, two of her staff would attend the OCLC cataloging training on March 22nd and 23rd and the other two staff members would attend the 24th and 25t~. She noted, WLN merged with OCLC, making a much larger company. LIBRARY COMMISSION MEETING MARCH 2, 1999 PAGE 1 DeForest also reported, E-rate notification was received and advising the Library was awarded $7,946.00. She explained, the federal funding is based on children applying for free or reduced lunches in the schools. The award would cover exterior expenses of running lines for telephones and Internet to the Library. The Kenai Peninsula Borough had 58%; 62% was required to qualify for a larger sum. Councilman Moore stated the local schools didn't get much funding either. One reason stated was many children qualified for free or reduced lunches but did not apply for them. This could have brought the percentage up to where it was needed to receive additional money. A short discussion was held regarding encouraging parents to sign up for the free or reduced lunches even though they didn't qualify, and explain the surcharge on the library phone bills pays for this funding and the award must be spent on communications of some type. Julie Niederhauser, a Kenai Library employee, recommended an amendment to the Internet policy to request patrons using the Internet to return it to the opening page upon completion of their use. Nothing serious had occurred that wasn't remedied quickly and easily; however, the potential exists. Consensus of the Commission is to have DeForest amend the policy. b® Friends of the Library Brown reported the recent meeting was spent on final preparation for the upcoming 50th Anniversary party to be held March 7. The party will be held at the Library from 1:00 - 4:00 p.m. ¢. Public Relations Committee O~Reilly reported he met with Manager Ross regarding placement of $25,000 in the City budget to be matched with what is raised by the Friends of the Library to conduct a public relations campaign for the coming year. Ross stated he would put it in the budget and notify the Commission of upcoming budget meetings so members can attend. A special Public Relations Committee meeting may be called to prepare for those meetings when notification occurs. OLD BUSINESS Library 50th Anniversary Report It was reported, George Smith and Ronnie Chapel would speak at the Anniversary party and Vice Mayor Measles would speak for Mayor Williams. Brenckle suggested video taping Eileen Bryson Library Commission Meeting March 2, 1999 Page 2 and Carol Ford telling stories of the beginning of the library for historical purposes. Haring volunteered to videotape the party. be Expansion Needs Assessment Revisions Forbes reported she was in charge of tallying the results of the assessment surveys. She noted, about 200 surveys were received and results should be completed by the next commission meeting. Acceptance of Goals and Objectives A brief discussion was held regarding the Library Commission Goals and Objectives. BOWN MOVED TO ACCEPT THE UPDATED 1999 LIBRARY GOALS AND OBJECTIVF~. HAILING SECONDED. MOTION PASSED. 7. NEW BUSINESS Library Commission Accomplishments DeForest stated the McNaughton books were very popular but difficult to find because of their display in the carousels. She noted, she would be putting them on bookshelves for easier display. DeForest also reported Charles Bailey has been teaching Internet classes at the Library. Members of the Commission agreed, a thank-you letter should be sent to Mr. Bailey for donating his time to conducting classes free of charge to library patrons. After a short discussion, the Commission agreed to add the Internet workshops as an accomplishment to their list. BRENCKLE MOVED TO APPROVE THE 1999 LIBRARY ACCOMPLISHMENTS AS AMENDED AND FORWARD TO THE KENAI CITY COUNCIL. BROWN SECONDED. MOTION PASSED. bo New Library Director DeForest reported the new librarian was approved by the Council and they allocated a moving allowance of up to $10,000. She will be arriving the last week of April. ® COMMISSIONER COMMENTS/QUESTIONS Library Commission Meeting March 2, 1999 Page 3 Commissioner Brown encouraged everyone to attend the 50th Anniversary Party this Sunday. Commissioner O'Reilly asked Councilman Moore for his support of the Public Relations money requested in the budget. Moore pledged his support for the Library request and stated he thought it was worthwhile to get the activities at the library to the community. Councilman Moore reported Bill Frazer had been sworn in as the new council member, taking Hal Smalley's seat. Commissioner Peters reminded everyone to participate in the "Reading is Like Breathing" drive and that the deadline was in two weeks. Commissioner Haring reported she participated with the Kenai Mock Trial Team at the state Mock Trial Competition and Kenai placed third. 10. INFORMATION ao Kenai City Council Action Agendas of February 3 and 17, 1999. 11. ADJOURNMENT O~REILLY MOVED TO ADJOURN. MOTION SECONDED BY BROWN. MEETING ADJOURNED AT 8:30 P.M. Respectfully submitted, Victoria Askin Contract Secretary Library Commission Meeting March 2, 1999 Page 4