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Home My WebLink About2000-02-01 Library Commission Packet KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTMTY ROOM FEBRUARY 1, 2000 7:30 P.M. AGENDA ITEM 1' CALL TO ORDER/k ROLL CALL ITEM 2' AGENDA APPROVAL ITEM 3: APPROVAL OF MINUTES -- January 4, 2000 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: REPORTS a, Director Friends of the Library ITEM 6' OLD BUSINESS a. ITEM 7: Discussion -- School Libr.ary Survey NEW BUSINESS ao Discussion-- State Funded Databases Discussion -- Library Funding Possibilities ITEM 8: COMMISSIONERS COMMENTS/QUESTIONS ITEM 9- INFORMATION a. Kenai City Council Action Agendas of January 5 and 19, 2000. Council policy regarding work sessions for commissions, committees and boards. ITEM 10: ADJOURNMENT KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTMTY ROOM JANUARY 4, 2000 (~ 7:30 P.M. AGENDA ,,, ITEM 1' CALL TO ORDER/h ROLL CALL , ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MINUT~ -- December 7, 1999 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: REPORTS Director Friends of the Library ITEM 6' OLD BUSINESS Discussion -- School Library Survey ITEM 7: NEW BUSINESS a. Election of Chair and Vice Chair ITEM 8: COMMISSIONERS COMMENTS/OUF~TIONS ITEM 9: INFORMATION Kenai City Council Action Agendas of December 1 and 15, 1999. ITEM 10: ADJOURNMENT KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTMTY ROOM JANUARY 4, 2000 ~ 7:30 P.M. Chair Bob Peters, Presiding ITEM 1: CALL TO ORDER/h ROLL CALL Chairperson Peters called the meeting to order at approximately 7:36 p.m. taken as follows: Roll was Commissioners present: Commissioners absent: Others present: Brown, Peters, Rodes and Forbes. Brenckle, Heus and O'Reilly. City Clerk Freas, Councilman Moore, Acting Director McNair, Student Representative Hating ITEM 2: AGENDA APPROVAL MOTION: Commissioner Forbes MOVED to approve the agenda as presented and Commissioner Brown SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MINUTES -- December 7, 1999 MOTION: Commissioner Brown MOVED to approve the minutes as presented and Commissioner Forbes SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None. ITEM 5: REPORTS 5-a. Director-- McNair reported the Library got through the Christmas and New Year holiday without any problems with the computers or other operations. 5-b. Friends of the Library -- Brown reported there had been no meeting since the last "Friends" report made at the Commission's December meeting. She noted, the Library Open House was well-attended and successful. ITEM 6: OLD BUSINESS 6-a. Discussion -- School Library Survey-- Student Representative Hazing reported the high school surveys would be distributed within the next two weeks. Forbes reported she received additional surveys from the middle school and they had not been included in the information she would present at this meeting. Alternative High School -- Forbes reported 49 out of 60 students at the Alternative High School returned the surveys and of those, 24 completed the survey because they use the library services. She added, most of their responses were very good and there were many of those students who use the library often. Forbes noted, they were mostly interested in fiction, non-fiction and the Intemet services available. She added, 75% of the Alternative School felt the library should be enlarged and most were satisfied with the hours, etc. of the library. Kenai Middle School-- Forbes reported 297 out of 413 students returned the surveys and from those, 73% (217) use the library. Of those 28% use the library twice a month and 17% use it five or more times a month. Student comments stated they liked to use the library for studying. She added, the students like the.library services offered, but their biggest concern was the need for more Intemet services and that more holiday parties should be given for the younger children and some for the older children as well. It was decided that when all the school survey information is collected, it should be separated by school. ITEM 7: NEW BUSINESS Election of Chair and Vice Chair MOTION: Commissioner Forbes MOVED to nominate Bob Peters for chair and Commissioner Brown SECONDED the motion. Commissioner Rodes MOVED to close the nominations. There were no objections. SO ORDERED. Commissioner Peters was elected Chair. MOTION: Commissioner Brown MOVED to nominate Lorene Forbes for vice chair and Commissioner Rodes SECONDED the motion. There were no objections. SO ORDERED. Commissioner Forbes was elected Vice Chair. ITEM 8: COMMISSIONERS COMMENTS/Q. UF_~TIONS Hating-- No report. Forbes -- Reported she was on the Board of the Performing Arts and noted an instrumental trio would-be performing at the college on Sunday evening. She encouraged all to attend. LIBRARY COMMISSION MEETING MINUTES JANUARY 4, 2000 PAGE 2 Rodes -- Stated she was happy there were no problems for the Library coming into the new year. Brown -- Reported there was information from Tom Ackerly in the recent ^RTA newsletter regarding an organization fighting hunger. She noted, each visit to the website initiates a donation to the hunger program from corporate sponsors. She urged the commission members to look at the website. Moore -- Reported the council reviewed attendance records of commissions, committees and boards at their last council meeting. He noted Commissioner O'Reilly was out of compliance with the code, however no action was taken. Moore added, some comments from council were to adhere to the code and some were to hold off on actions. He noted, the council briefly discussed amending the code to allow teleconferencing to enable people not able to attend meetings to stay involved. Moore added, he believed there would be more discussion about teleconferencing in their future meetings. McNair-- Reported she spoke with Representative Smalley and asked him to remember the library while in Juneau for the next legislative session. She noted, at this time the library is included in an on-line database (EBSCO Statewide Database) for libraries through the State Library System. Funding for the database ends in May. She noted, the library's involvement saves the city money. She suggested the legislative representatives be rern__inded the State Library needs the funding to continue the service to the cora__~unities of Alaska. McNair added, the database includes full- text electronic search engines for viewing newspapers, magazines, encyclopedias, and other references. It was noted, the system is readily available for everyone. Peters -- Peters thanked the Comnfission for their confidence in him and added, he would do his best to lead the Commission in the next year. ITEM 9: INFORMATION -a. Kenai City Council Action Agendas of December 1 and 15, 1999. ITEM 10: ADJOURNMENT MOTION: Commissioner Forbes MOVED to adjourn and Commissioner Brown SECONDED the motion. There were no objections. SO ORDERED. The meeting adjourned at approximately 7:58 p.m. Minutes transcribed and prepared by: Carol L. Freas, City Clerk LIBRARY COMMISSION MEETING MINUTES JANUARY 4, 2000 PAGE 3 Subject: Databases resolution Date: Fri, 7 Jan 2000 11:00:48 -0900 From: "Joyce Jenkins" <joycej~ci.petersburg. ak. us To: "AkLA member news and views" <AKLA-L@galileo.admin. uaf. edu On Wednesday night the Petersburg Public Library Board passed a resolution encouraging the Legislature to pass funding for the Magazines, Newspapers, and More online resource (formerly known as the Statewide Database Project). Next week we will be asking the School Board to endorse it, then plan to take it to the City Council on Jan 18. Any one who wants to use this resolution in their own communities is welcome to copy or adapt it. Joyce Jenkins, City Librarian Resolution Whereas the Magazines, Newspapers and More Online Resource provides access to indexes and the full text of many magazines, newspapers, and reference books to Alaskan schools, libraries, and individuals with Intemet access, And whereas Magazines, Newspapers, and More is an effective and efficient use of funds, giving Alaskans access to rich, diverse, important, and authoritative information that is not otherwise available on the Intemet, And whereas the cost of this information is prohibitive for virtually all schools and libraries in the state (an individual subscription would cost more than the entire book budgets of 75 of the 85 public libraries in Alaska), And whereas by working together as a state we have greater influence with vendors and can negotiate more favorable prices, And whereas Alaskans need business, medicall, consumer, and educational information that is reliable and current, And whereas Magazines, Newspapers and More can be searched in ways that are understandable and appropriate for children, high school students, and adults, Therefore be it resolved that the Petersburg Public Library Board encourages the Alaska Legislature to support funding for the Magazine, Newspapers and More online resource included in the University of Alaska capital budget request. Passed by the Petersburg Library Board Jan 5 and to be presented to the School Board and City Council soon. AGENDA KENAI CITY COUNCIL- REGULAR ME~ING JANUARY 5, 2000 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www.¢i.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda.and considered in its normal sequence on the agenda as part of the General Orders. ITEM SCHEDULED PUBLIC COMMENTS (10 minutes) ITEM C: PUBLIC HEARINGS . Resolution No. 2000-1 -- Transferring $1,875 in the General Fund for Parks Department Water Service. e Resolution No. 2000-2 -- Adopting the City of Kenai, Alaska 2000-2001 Capital Improvement Project (CIP) Priority List for Request of State Grants. 3~ Resolution No. 2000-3 -- Supporting Legislation for Mortgage Loans Covered Under the Alaska Housing Finance Corporation Housing Assistance Program to be Equal Among All Geographic Areas of Alaska Within the Specifications of the Funding Program. . *Applications for Renewal of Liquor License -- a. Kenai Golf Course Cafe-- Restaurant/Eating Place - Seasonal b. Fraternal Order of Eagles #3525 ITEM D: , COMMISSION/COMMITTEE REPORTS Council on Aging Airport Commission Harbor Commission -1- , 5. 6. 7. Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board c. Kenai Visitors & Convention Bureau Board d. Alaska Municipal League Report ITEM E: MII~JTF~ *Regular Meeting of December 15, 1999. ITEM F: CORRESPONDENCE ITEM G: OLD BUSINF.~S .o ITEM H: e o , NEW BUSINF.,SS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 *Ordinance No. 1845-2000-- Amending KMC 1.05.010 to Delete the Requirement for the City Manager to Hold Weekly Staff Meetings with Department Heads. *Ordinance No. 1846-2000 -- Repealing and Eliminating References to the City Health Department in KMC 1.50.010-020 and 12.05.010. *Ordinance No. 1847-2000-- Repealing KMC 12.15 Relating to the City's Inspection and Permitting of Restaurants Within the City. *Ordinance No. 1848-2000 -- IncreaSing Estimated Revenues and Appropriations by $4,350 in the General Fund for Investigative Equipment, Approval -- Lease Agreement Between City of Kenai and the Department of Health & Social Services for Approximately 1,147 Square Feet of Office Space Located on the First Floor of the Kenai City Hall Building/ February 1, 2000 Through January 31, 2001/$776.70. Discussion-- Emergency Operations Center/Possible Funding Grant from Federal Emergency Management Agency. -2- . Discussion --"Millenmum Square" (FAA properties) ITEM I: ADMIKISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Managers 7. Airport Manager ITEM J: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION- None Scheduled ITEM K: ADJOURNMENT -3- AGENDA KENAI CITY COUNCIL- REGULAR MEETING JANUARY 19, 2000 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www, ci.kenai.ak.us ITEM A: , CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) . Mark Schrag -- Appointments to Commissions, Committees and Boards ITEM C: PUBLIC BF_,ARINGS . Ordinance No. 1845-2000 -- Amending KMC 1.05.010 to Delete the Requirement for the City Manager to Hold Weekly Staff Meetings With Department Heads. Ordinance No. 1846-2000 -- Repealing and Eliminating References to the City Health Department in KMC 1.50.010-020 and 12.05.010. . Ordinance No. 1847-2000-- Repealing KMC 12.15 Relating to the City's Inspection and Permitting of Restaurants Within the City. . Ordinance No' 1848-2000 -- Increasing Estimated Revenues and Appropriations by $4,350 in the General Fund for Investigative Equipment. . Resolution No. 2000-3 -- Supporting Legislation for Mortgage Loans Covered Under the Alaska Housing Finance Corporation Housing Assistance Program to be Equal Among All Geographic Areas of Alaska Within the Specifications of the Funding Program. Remove from table. Consideration of Resolution No. 2000-3. -1- . , ITEM D: . 2. 3. 4. 5. 6. 7. ITEM E: Xe ITEM F: ITEM G: ITEM H: , , Resolution No. 2000-4 -- Transferring $3,400 in the Water and Sewer Special Revenue Fund to Replace the Sewer Treatment Plant Deionization System. *2000 Continued Operation of Liquor Licenses Kenai Joe's Don Jose's Restaurant & Cantina Pizza Paradisos The Rainbow Bar BPO Elks Lodge #2425 Peninsula Moose Lodge # 1942 Oaken Keg Spirit Shop #58 Kmart Liquor Eadies Frontier Liquor Peninsula Oilers COMMISSION/COMMITTEE REPORTS Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board c. Kenai Visitors & Convention Bureau Board d. Alaska Municipal League Report MINUTES *Regular Meeting of January 5, 2000. CORRESPONDENCE OLD BUSINESS NEW BUSI17ESS Bills to be Paid, Bills to be Rati~ed Purchase Orders Exceeding $2,500 *Ordinance No. 1849-2000 -- Finding That Certain City-Owned Lands Located in Inlet Wooda Subdivision, As Shown on the Attached Exhibits A m~d B, Are Not Required for a Public Purpose. Approval -- Airport Term/nE Car Rental Counter Space ~'~~i Space Remodel Revising, Lease Documents -2- Se Approval -- Amendment to Lease/NW ¥, of Government Lot 4, Section 3, TSN, R11W, Seward Meridian - Kenai Peninsula Offers Baseball Club, Inc. e Discussion -- Council Policy/Work Sessions for Commissions and Comm/ttees. ITEM I: ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Managers 7. Airport Manager ITEM J: DISCUSSION 1. Citizens (five minutes) 2. Council EXF.,CUT~ SESSION- None Scheduled ITEM K: ADJOURNMENT -3- CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1992 MEMORANDUM 'APPROVED BY COUNC[ TO' FROM('~/'~ DATE: RE' Mayor John Williams and the Kenai City Council Cary R. Graves, City Attorney January 13, 2000 Council Policy Regarding Work Sessions for Commissions and Committees During the meeting of December 15, 1999, Council requested that I draft a policy regarding work sessions for commissions and committees. I reviewed the minutes of the meeting to get the intent of Council for the policy. The proposed policy is as follows: The Kenai City Council has authority under KMC 1.90.050 to regulate meetings of the City's commissions and committees. Pursuant to that authority, the Council wishes to establish the following policy for work sessions for commissions and committees. Commissions and committees of the City of Kenai shall get Council approval to hold work sessions that are to be held on a date other than that of a regularly scheduled meeting or at a time immediately prior to a regularly scheduled meeting (for example, a 6:00 p.m. work session before a 7'00 p.m. meeting). However, work sessions may be held without Council approval if they occur on the night of the regularly scheduled meeting at or after the time of the regularly scheduled meeting. During work sessions, only items on the meeting's agenda may be discussed and no formal actions may be taken. All commission and committee meetings must be given appropriate public notice. Please let me know if you have any questions or suggestions. CRG/sp