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HomeMy WebLinkAbout2000-11-07 Library Commission Packet KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTMTY ROOM NOVEMBER 7, 2000 7:30 P.M. AGENDA ITEM 1' ITEM 2: ITEM 3' ITEM 4: ITEM 5- ao ITEM 6' ao ITEM 7: ITEM 8: 'ITEM 9' ITEM 10' CALL TO ORDER/h ROLL CALL AGENDA APPROVAL APPROVAL OF MINUTES -- October 3, 2000 PERSONS SCHEDULED TO BE HEARD REPORTS Director Friends of the Library City Council Liaison OLD BUSINESS Discussion -- Goals & Objectives Discussion -- Library Expansion NEW BUSINESS COMMISSIONER COMMENTS/QUESTIONS INFORMATION Kenai City Council Action Agendas of October 4 and 19, 2000. Accomplishments of 1999-2000. ADJOURNMENT KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBBY ACTMTY ROOM OCTOBER 3, 2000 7:30 P.M. AGENDA ITEM 1' CALL TO ORDER/k ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3' APPROVAL OF MINUTES -- September 5, 2000 ITEM 4: PERSONS SCHEDULED TO BE H _EARD ITEM 5: REPORTS ITEM 6: Director Friends of the Library City Council Liaison OLD BUSINESS Update -- Prime Time Family Reading Time Pro~ram ITEM 7: NEW BUSINESS Discussion -- Goals and Objectives Discussion -- Upcoming Budget Concerns ITEM 8: COMMISSIONER COMMENTS/i~~TION.~ ITEM 9: INFORMATION ,, Kenai City Council Action Agendas of September 6 and 20, 2000. ITEM 10: ADJOURNMENT KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTMTY ROOM OCTOBER 3, 2000 7:30 P.M. CHAIR BOB PETEI~, PRESIDING ITEM 1' CALL TO ORDER & ROLL CALL Chairman Peters called the meeting to order at 7:35 p.m. The roll was taken as follows: Present: Absent: Others Present: Heus, Brown, Peters, Brenckle, Amen, Rodes, Forbes None Librarian Jankowska, Councilman Moore, Emily Deforest, Cory Hall, and Contract Secretary Kellerby ITEM 2' AGENDA APPROVAL MOTION: Commissioner Heus MOVED to approve the agenda as presented and Commissioner Brenck. le SF~ONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MINUTES -- September 5, 2000 MOTION: Commissioner Brown MOVED to approve the minutes of the September 5, 2000 meeting with the amendment that under 5-b. Friends of the Library the last sentence should read "The dinners will be offered on October 27 and 28 and the raffle's first prize will be $7,500? Commissioner Brenckle SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None ITEM 5: REPORTS 5-a. Director - Director Jankowska reported on the September Monthly Management Report she passed out to the Commission. She also reported on items she would like to ask for in the next budget such as new or upgraded library chairs; more shelves for books because the library has run out of room for more books; a larger book budget because books are more expensive; and a staff person to do computer maintenance. She noted the volunteer hours were down which greatly affects the library. 5-b. Friends of the Library- Commissioner Heus reported on the book sale. She also noted about half of the CD collection had been purchased and were ready for check out. Heus added, the Friends had also discussed having Bobby Norfolk do the story telling in December. She asked that everyone keep selling raffle tickets and the entertainment for the dinner for two will be the Dixieland Band, Robert Byrd, and some short plays. Bylaws were approved for membership to be terms of three years and members drew staggered lots. She spoke of the "Friends of the Library Newsletter" and some fund raisers they were working on. She also gave infomafion on their current funds and expenditures. S-c. City Council Liaison - Councilman Moore congratulated Commissioner Amen and the KCHS Cross Country team for placing fifth in the state and winning regions for the first time ever. He reported the City Council would consider accepting a grant of $6,300 from the State for the library at their October 4 meeting. ITEM OLD BUSINESS 6-a. Discussion -- Update/Prime Ti_me Family Reading Time Program Cory Hall noted in her update that the program was doing very well. She also reported on a picture and article the Peninsula Clarion did on the reading program. ITEM 7: NEW BUSINESS Discussion -- Goals and Objectives The Commission reviewed and discussed the current Kenai Library Goals and Objectives included in the packet and recommendations for changes were noted (see attached draft). These changes will be included in the next Commission meeting packet for more discussion and approval. 7-b. Discussion - - Upcoming Budget Concerns There was much discussion on the need to have a storage area for the library and where there might be space available. It was suggested to ask for funds to use for storage in the next budget. ITEM 8: COMMISSIONERS COMMENTS/OUESTIONS Members commented on their thoughts of this meeting and Commissioner Brown reported that Alaska had been recognized to compete in the Scholastic Books competition. Commissioner Amen reported that as their KCHS monthly community service, it was suggested students come and help the library shelve books. ITEM 9: INFORMATION 9-a. Kenai City Council Action Agendas of September 6 and 20, 2000. ITEM 10: ADJOURNMENT MOTION: . Commissioner Brown MOVED to adjourn and Commissioner Brenckle SECONDED the motion. There were no objections. SO ORDERED. The meeting was adjourned at 9:35 P.M. Minutes transcribed and prepared by: Susan Kellerby, Contract Secretary LIBRARY COMMISSION MEETING MINUTES OCTOBER 3, 2000 PAGE 2 Objective 1' Objective 2: KENAI COMMIIKI~ LIBRARY Cd)ALS/is OBJECTIVES 2000/2001 IDraft{ Review and implement building plan of the library annually. Bring facility into compliance with Americans with Disabilities Act of 1994. Continue to support expansion of library facilities. Objective 1' Objective 2' Objective 3: Objective 4: Objective 5' Make recommendations to the Library and Council to improve library services and continue to provide quality services to the citizens of Kenai as measured by the City of Kenai and Library Patron Survey. Maintain current library hours including Sunday hours. Support the Friends of the Library (Kenai Community Library, Inc.) in its efforts to increase community and corporate support of the library and its services. Promote state/city funding to support [THE INCREASE IN] interlibrary loans. Continue to expand communications and access to other libraries and resources via computer networking, telecommunications, and federal grants. Continue to promote mini-workshops to enable patrons to become familiar with various services and electronic technologies. Objective 6: Continue to promote utilization of the [ACTIVIT. IES ROOM] facilities by library- related groups. Objective 7: Continue recognition of efforts made by volunteers and paid staff. [AND INCREASE PUBLIC AWARENESS OF THE LIBRARY AND ITS SEI~VICES THROUGH LOCAL MEDIA.] Obiective 8' Increase public awareness of the libra_r? and its services through local media. Objective [8] 9: Continue [TO IMPLEMENT] the usage of commercial services and the addition of loan programs to include compact audio discs, computer software, books on tape, and educational video cassettes. Objective [9] 10: Promote funding for needed reference services. Objective [10] 11' Continue school contacts in cooperation with schools and increase access of library service to children. Objective [11] 1~2: [INCREASE] Su_vvort services to patrons with special needs. Objective [ 12] 1_.~3: [CONTINUE TO] SuDvort [ACCESS TO] .f.unding for library services for Wildwood inmates. Objective [13']14: Support budget increases as they become necessary for additional library personnel and services. 10/3/2000 DRAFT [OBJECTIVE 14: COOPERATE WITH AND SERVE AS A RESOURCE SUPPORT FOR OTHER CITY AND COMMUNITY PROGRAMS.] Make recommendations to the Council regarding capital and other improvements to the library. Objective 1: Increase the library equipment/materials in Fiscal Year [99 / 2000] 2000 / 2001. Priority list of equipment is as follows: Library furniture (ergonomicall¥ correct) Video and audio compact disc players Music CD library [with player] [MORE] Upgrade computer terminals Closed-circuit T.V. Big screen T.V. Objective 2: Promote funding to add video conference capabilities and equipment in the library. . REVIEW LIBRARY POLICIES AND RULES, AS WELL AS THE GOALS AND OBJECTIVES, ANNUALLY.] 10/3/2000 DRAFT Objective 1: Objective 2: KENAI COMMUNITY LIBRARY GOAI~ & OBJECT~ 2000/2001 (Dr~f~) Review and implement building plan of the library annually. Bring facility into compliance with Americans with Disabilities Act of 1994. Continue to support expansion of library facilities. Objective 1: Objective 2: Objective 3: Objective 4: Objective 5: Objective 6: Objective 7: Obiective 8' Objective [81~: Make recommendations to the Library and Council to improve library services and continue to provide quality services to the citizens of Kenai as measured by the City of Kenai and Library Patron Survey. Maintain current library hours including Sunday hours. Support the Friends of the Library (KENAI COMMUNITY LIBRARY, INC.) in its efforts to increase community and corporate support of the library and its services. Promote state/city funding to support [THE INCREASE] in interlibrary loans. Continue to expand communications and access to other libraries and resources via computer networking, telecommunications, and federal grants. Continue to promote mini-workshops to enable patrons to become familiar with various services and electronic technologies. Continue to promote utilization of [THE ACTIVITIES ROOM] facilities by library-related groups. Continue recognition of efforts made by volunteers and paid staff. [AND] Increase public awareness of the library and its services through local media. Continue [to implement] the usage of commercial services and the addition of loan programs to include compact audio discs, computer software, books on tape, and educational video cassettes. Objective [9110' Objective [10] 11' Objective [ 11] 12' Objective [ 12] 13' Objective [13114' [OBJECTIVE 14' Promote funding for needed reference services. Continue school contacts in cooperation with schools and increase access of library service to children. [INCREASE] Support services to patrons with special needs. [CONTINUE TO] Support [ACCESS TO] funding for library services for Wildwood inmates. Support budget increases as they become necessary for additional library personnel and services. COOPERATE WITH AND SERVE AS A RESOURCE SUPPORT FOR OTHER CITY AND COMMUNITY PROGRAMS.] Objective 1' Objective 2' Make recommendations to the Council regarding capital and other improvements to the library. Increase the library equipment/materials in Fiscal Year [99/2000] 00!2001. Priority list of equipment is as follows: Library fumiture (ERGONOMICALLY CORRECT) Video and audio compact disc players Music CD library [WITH PLAYER] [MORE] Up~ade computer terminals Closed-circuit T.V. Big,screen T.V. Promote funding to add video conference capabilities and equipment in the library. REVIEW LIBRARY POLICIES AND RULe, AS WELL AS THE GOALS AND OBJECT~, ANI~U~LY.] *Note: Wording in brackets and capitalized = removes the wording. Underlined wording = adds the wording. AGENDA KENAI CITY COUNCIL- REGULAR MEETING OCTOBER 4, 2000 7:00 P.M. KENAI CITY COUNCIL CHAMBERS htm://www, ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to Ua routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: o , ITEM C: SCHEDULED PUBLIC COMMENTS (10 minutes} Deputy Commissioner Dwight Perkins, Ak. Dept. of Labor/k Workforce Development -- Presentation of Safety & Health Achievement Recognition Program (SHARP) Award Richard Dominick, Cook Inlet Lions Club -- Request to use Floatplane Basin for Snow Machine Drag Racing Randy Daly -- Buy Local and Economic Development PUBLIC HEARINGS Ordinance No. 1880-2000 -- Increasing Estimated Revenues and Appropriations by $6,300 in the General Fund for a Library Grant From the State of Alaska. . Resolution No. 2000-58 -- Transfemng $3,000 in the Shop Department for Purchase of an Automatic Parts Washer. , ITEM D: Resolution No. 2000-59 -- Formally Accepting an Increase to ADEC Grant No. 47547 From the State of Alaska, Department of Environmental Conservation in the Amount of $297,000 for the Well House No. 4 Project. COMMISSION/COMMITTEE REPORTS . 2. 3. 4. 5. 6. Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission -1- , ITEM E: ITEM F: ITEM G: ITEM H: 2. 3. 4. 5. , Kenai Historic Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Visitors & Convention Bureau Board c. Alaska Municipal League Report MINUTES *Regular Meeting of September 20, 2000. CORRESPONDENCE OLD BUSINESS NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 *Ordinance No. 1881-2000 --'Substitutin§ the Term "Fire Marshal" for "Chief Inspector" in KMC $. 10.010, 040 and 070. Approval -- Request for Termination of Lease/Airport Gift Shop -- Jeb Frederick Hansen, d / b/a Alaska Wild Fin. Approval-- Change Order No. 1, Kenai Airport ARFF/SRE Facility Site Work 2000/Zubeck, Inc. -- $10,280.00. Discussion -- Matt Vogel/RIM Architects -- Kenai Municipal Airport ARFF/SRE Facility Design Presentation. ITEM I: ADMINISTRATION REPORTS 2. 3. 4. 5. 6. 7. Mayor City Manager Attorney City Clerk Finance Director Public Works Managers Airport Manager ITEM J: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION- None Scheduled ITEM K: ADJOURNMENT -2- AGENDA KENAI CITY COUNCIL- REG~ MEETING OCTOBER 19, 2000 7:00 P.M. KENAI CITY COUNC~ CHAMBEI~ http' //www. ci.kenai.ak.us ITEM A: CALL TO ORDER . Pledge of Allegiance Roll Call CERTIFICATION OF ELECTION OATHS OF OFFICE ELECTION OF VICE MAYOR Agenda Approval Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCI-KEDgED PUBLIC COMMENTS (10 minutes) DeWayne Craig-- Water and Sewer Billings ITEM C: PUBLIC HEARINGS Ordinance No. 1881-2000 -- Substituting the Term "Fire Marshal" for "Chief Inspector" in KMC 8.10.010, 040 and 070. Resolution No. 2000-60 -- Supporting the Efforts of the State of Alaska, Department of Health and Social Services to Obtain Funding for the Construction of a Youth Detention Facility. l~solution No. 2000-61 -- Awarding a Contract to Jackson Construction for the Project Entitled Mission Avenue Sewer L/ne Relocation for the Total Amount of $98,613.50. l~solution No. 2000-62 -- Opposing Ballot Measure No. 5, Initiative No. 99Hemp: Allowing the Uses of Hemp, Including Marijuana. R~solution No. 2000-63 -- Opposing Ballo.t Measure No. 4' Petition Bill Limiting Property Assessment and Taxation. Initiative -1- ITEM D' . 2. 3. 4. 5. 6. 7. 8. ITEM E: . ITEM F: COMMISSION/COMMITTEE REPORTS, Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Kenai Historic Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Visitors & Convention Bureau Board c. Alaska Municipal League Report ~?F~ ° *Regular Meeting of October 4, 2000. CORRESPONDENCE ITEM G: OLD BUSINESS ITEM H: . . , e . NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 *Ordinance No. 1882-2000 -- Increasing Estimated Revenues and Appropriations by $457,256 in the ARFF/SRE Capital Project Fund. *Ordinance No. 1883-2000 -- Increasing Estimated Revenues and Appropriations by $297,000 in the Wellhouse No. 4 Capital Project Fund. *Ordinance No. 1884-2000 -- Amending KMC 14.20.321 Requiting Inspection of Buildings Prior to Issuance of a Bed and Breakfast Conditional Use Permit and Requiring Biannual Inspections Thereafter. *Ordinance No. 1885-2000 -- Amending KMC 14.20.320 to Require (1) Home Occupation Day Care Facilities to be Inspected for Compliance with the Fire Code Prior to Issuance of a Permit and Thereafter Biannually; and (2) Other Home Occupations to be Inspected for Fire Code Compliance Prior to Issuance of a Permit if Deemed Necessary by the Fire Marshal. *Ordinance No. 1886-2000 -- Amending KMC 14.25 to Provide for Administrative Approval of Landscaping/Site Plans. -2- o 10. 11. Approval-- Consent to Assignment and Consent to Sublease/Alaska Steel Company to Circle N, LLC -- Lot 5, Block 2, Cook Inlet Industrial Air Park. Approval -- Special Use Permit/Cook Inlet Lions Club -- Snow Machine Drag Races Approval-- Special Use Pe _rrnit/Relocat/on of Alaska's Best Travel to Former Gift Shop Space (Space 9, Airport Terminal). Approval-- Authorization to Negotiate Contract/Peratrovich, Nottingham & Drage, Inc. -- Bluff Erosion/Coastal Trail Project. ITEM I: ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Managers 7. Airport Manager ITEM J: DISCUSSION 1. Citizens (five minutes) 2. Council ..EXECUTIVE SESSION- None Scheduled ITEM K: ,, ADJOURNMENT -3- Accomplishments for 1999-2000 Established Library as permanent Kenai school bus stop Awarded "Prime Time" grant New security gate installed Installed hand mils for outside steps & romp Clarion Newspapers archived and stored in acid free boxes Established Francis Mae Meeks photography collection Established new Library Web Page Obtained Library's own domain name 160 to 180 Dynix Up Grade/Web PAC-Windows NT server Childeren's catalog terminal Children's computer with CD's Study desk for Juvenile area Juvenile reference ama New Juvenile book area Short Story Collections moved to Adult Non-Fiction Area Reference Serials identified Audio Cassettes boxed & displayed New CD collection Recon of lost materials Revised Library hours = 1 112 hours staff time Barcoded & color labeled most paperbacks Survived Y2K- added patches, ect. Staff training on WEB PAC Installed 3 new internet computem Expanded Library's core collection of "classic works" and "gmat books" Expanded video collection: (PBS series on space, history, great museums, history of photography & American art ) Expanded rental collection of audio books Expanded large print collection Installed Windows '98 & Norton Works on all computers Developed a three year technology plan Obtained State Library grant for WebPac Doubled memory on IBM RS6000 sever Established electronic ILL through OCLC Upgraded Unix from version 4.1 to 4.3 Switched completely WLN to OCLC cataloging services Paid for membership in AkLA for all full-time staff