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HomeMy WebLinkAbout2000-12-05 Library Commission Packet KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM DECEMBER 5, 2000 7:30 P.M. AGENDA ITEM 1' CALL TO ORDER/h ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3' APPROVAL OF MINUTES -- November 7, 2000 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: REPORTS a, Director Friends of the Library City Council Liaison ITEM 6' OLD BUSINESS ao Discussion -- Goals & Objectives Discussion -- Library Expansion ITEM 7: NEW BUSINESS ITEM 8' COMMISSIONERS COMMENTS/QUESTIONS ITEM 9: INFORMATION a. Kenai City Council Action Agendas of November 1 and 15, 2000. ITEM 10: ADJOURNMENT KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM NOVEMBER 7, 2000 7:30 P.M. AGENDA ITEM 1' CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3' APPROVAL OF MINUTES -- October 3, 2000 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5' REPORTS a. Director Friends of the Library City Council Liaison ITEM 6' OLD BUSINESS Discussion -- Goals & Objectives Discussion -- Library Expansion ITEM 7: NEW BUSINESS ITEM 8: COMMISSIONER COMMENTS / QUESTIONS ITEM 9' INFORMATION Kenai City Council Action Agendas of October 4 and 19, 2000. Accomplishments of 1999-2000. ITEM 10' ADJOURNMENT KENAI LIBRARY COMMISSION KENAI COMMUI~TY LIBRARY ACTMTY ROOM NOVEMBER 7, 2000 7:30 P.M. CHAIR BOB PETERS, PRESIDING ~TES ITEM 1' CALL TO ORDER/h ROLL CALL Chairman Peters called the meeting to order at 7:35 p.m. The roll was taken as follows: Present: Absent' Others Present: Brown, Peters, Brenckle, Amen, Rodes Heus, Forbes Librarian Jankowska, Councilman Moore, Kellerby and Contract Secretary ITEM 2: AGENDA APPROVAL MOTION: Commissioner Brown MOVED to approve the agenda as presented and Commissioner Brenckle SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: ,, APPROVAL OF MINUTES -- October 3, 2000 MOTION: Commissioner Brown MOVED to approve the minutes of the October 3, 2000 meeting and Commissioner Brenckle SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None ITEM 5' REPORTS 5-a. Director - Director Jankowska reported on the annual State Library Directors' meeting she attended in Girdwood and noted presentations were given by Father Michael Oleksa, a Russian Orthodox priest who made tapes on native cultural communication and Lotsee Patterson, a member of the Comanche Tribe and Library School Professor. After the presentations, the library directors developed guidelines on how to be more responsive and culturally sensitive for the Alaska public libraries. She also reported they had finished the Prime Time reading program which had an average of 50 people in attendance and was a great success. She also passed out and reported on the Library Statistics for October. 5-b. Friends of the Library - Commissioner Brown reported on the raffle's success. The Holiday Open House will be December 14 from 4'00 - 7:00 p.m. S-c. City Council Liaison - Councilman Moore reported on the Kenai City Council Action Agendas included in the packet. There was discussion on a question that Commissioner Rodes asked about the $6,300 appropriation for a Library.. Grant noted on the October 4 Kenai City Council meeting agenda. ITEM 6: OLD BUSINESS 6-a. Discussion -- Goals ~ Objectives The Commission discussed the Goals and Objectives draft for 2000/2001 included in the packet. They agreed to add Objective 2' Promote recruitment of library volunteers to support library staff and Objective 13' Adapt strategies and procedures to include culturally sensitive library practices. MOTION: Commissioner Brenckle MOVED to approve the Kenai Library Goals and Objectives draft for 2000/2001 with the two additions recommended as the final Goals and Objectives and Commissioner Brown SECONDED the motion. There were no objections. SO ORDERED. 6-b. Discussion - - Library Expansion The Commission discussed library expansion. They agreed to have a small committee meet with the architect and review the plans for expansion. They also agreed to add a survey that Bob Peters reported on for library expansion to the next Commission meeting packet. ITEM 7: NEW BUSINESS -- None ITEM 8: COMMISSIONERS COMMENTS/QUESTIONS Commissioner Rodes reported she may not renew her Commission term when it ends in a month. The Commission thanked the Friends for their great work and dedication to the raffle. Councilman Moore also commented that the KCHS cheerleaders have volunteered to help shelve books. ITEM 9: INFORMATION Kenai City Council Action Agendas of October 4 and 19, 2000. Accomplishments of 1999-2000. The Commission discussed the accomplishments included in the packet and agreed to add the title, Kenai Community Library Accomplishments for 1999-2000. They agreed to have these included behind the Goals and Objectives and submitted to the City Council for approval. LIBRARY COMMISSION MEETING NOVEMBER 7, 2000 PAGE 2 ITEM 10: ADJOURNMENT MOTION: Commissioner Brown MOVED to adjourn and Commissioner Brenckle SECONDED the motion. There were no objections. SO ORDERED. The meeting was adjourned at 8:20 P.M. Minutes transcribed and prepared by: Susan Kellerby, Contract Secretary LIBRARY COMMISSION MEETING NOVEMBER 7, 2000 PAGE 3 KENAI COMMUNITY LIBRARY GOALS/h OBJECTIVES 2000/2001 Review and implement building plan of the library annually. Objective 1' Bring facility into complianCe with Americans with Disabilities Act of 1994. Objective 2: Continue to support expansion of library facilities. Make recommendations to the Library and Council to improve library services and continue to provide quality services to the citizens of Kenai as measured by the City of Kenai and Library Patron Survey. Objective 1' Maintain current library hours including Sunday hours. Objective 2' Promote recruitment of library volunteers to support library staff. Objective 3: Support the Friends of the Library in its efforts to increase community and corporate support of the library and its services. Objective 4: Promote state/city funding to support in interlibrary loans. Objective 5: Continue to expand communications and access to other libraries and resources via computer networking, telecommunications, and federal grants. Objective 6: Continue to promote mini-workshops to enable patrons to become familiar with various services and electronic technologies. Objective 7: Continue to promote utilization of facilities by library-related groups. Objective 8: Continue recognition of efforts made by volunteers and paid staff. Objective 9' Increase public awareness of the library and its services through local media. Objective 1 O: Continue the usage of commercial services and the addition of loan programs to include compact audio discs, computer software, books on tape, and educational video cassettes. Objective 1 1: Promote funding for needed reference services. 11/7/2000 Objective 12: Objective 13: Objective 14' Objective 15: Objective 16: Continue school contacts in cooperation with schools and increase access of library service to children. Support services to patrons with special needs. Adapt strategies and procedures to include culturally sensitive library practices. Support funding for library services for Wildwood inmates. Support budget increases as they become necessary for additional library personnel and services. Objective 1: Objective 2: Make recommendations to the Council regarding capital and other improvements to the library. Increase the library equipment/materials in Fiscal Year 2000/2001. Priority list of equipment is as follows: Library furniture Video and audio compact disc players Music CD library Upgrade computer terminals Closed-circuit T.V. Big screen T.V. Promote funding to add video conference capabilities and equipment in the library. 11/7/2000 The Library Improvement Planning Process Community Analysis Attempt to understand how the community looks and works by looking around the community, by driving into various localities, walking around and meetings with' Library Staft Library goveming body Community Organizations Community government especially fiscal authorities With staff assistance the compile a brief demographic profile and projections of the town and its census districts including at minimum' Percentage of adults 25 years and older who have completed high school compared with the state average (an excellent predictor of potential of library use) Population projections for the next twenty years from a variety of sources such as, school statistics, utility statistics, regional planning, state planning. The Library Improvement Planning Process Library Analysis Service Evaluation Analyze library use statistics and output measures for past years, especially for the year of the last time facilities were improved. Compared with state or regional averages. Interview library staff to determine the extent and rh.vthm of staff activity and space needs and to reveal staff attitudes to new technological options for service delivery. Conduct focus groups of library users. In this process a communication facilitator talks with ten to fifteen library users in a one hour interactive recorded session to reveal user perceptions of library services and facility needs. Users are NOT staff members or their relatives nor are they library board members. Conduct a library survey based on the above activities to determine community perceptions or attitudes towards the library. Observe library services and staff actitvities to verifij user and staff perceptions. Facility Evaluation and Space Needs Determine current and projected space and storage needs by' Measuring present capacities. The existing library building will be analyzed in detail delineating material storage, seating and other facility capacities. Conduct frequency of use studies. With staff assistance this will measure the extent of storage of little used materials and develop options for access to these materials including high density and remote storage. Conduct maximum use study to determine times when there is a maximum use of library facilities. Chart specific times and determine percentage of maximum use compared with total open hours. Compare with industry standards. This involves comparing existing library facilities with library standards for communities serving the same population. Compare services, capacities, and holdings of other similar libraries. Analyze the relationship of use of various segments of the collections with the amount of materials and the annual expenditures in these segments. Document the inadequacies of the building for handicapped accessibility, materials storage, public service, staff work space and public safety. This is accomplished by detailed measurement of the physical plant. Library Building Program Preparation Work with the staff to prepare a brief outline program delineating major functional areas and capacities needed. Discuss the preliminary program with the library governing authority and town fiscal representatives Revise outline program. Work with the staff to prepare detailed functional area sheets for each library functional area. This will include: · Name, function and square footage Occupants, equipment, furniture and storage capacity Accoustical, computer, environmental, equipment, lighting, shelving, security systems, wiring, flexibility · Area relationships With extensive staff participation the prepare a preliminary library building program. In addition to written recommendations for facility improvements based on the evaluation above, this work involves interactive sketching of each individual functional area with the appropriate staff members. Revise functional area sheets based on staff review. Analyze renovation and addition alternatives with the library director to determine how preliminary program could fit into the existing building envelope with or without an addition. Modify preliminary program. Prepare schematic plans for chosen alternative. Prepare the final library building program. Present the final document to an audience to be determined. (Usually the funding authority) Work with the architect on design development and further refine cost estimates. Work with the architect on construction documents and bidding. Work with the architect and design consultants on fumimre and equipment, lighting and graphics. Work with the staff and architectural team on moving and installation. Conduct post occupancy evaluation after the first year of occupancy to determine changes necessary to repond to new library uses. Library Building Program Preparation Functional Areas and Capacities Work with the staff to prepare a brief outline program delineating major functional areas and capacities needed. This outline program is best prepared in spread sheet format including formulas used for determining sizes of each area. (example) Services Areas Ma te ria is Sea ts Functional Area 24237 189600 178 Main Floor 420 Administrative Offices 600 Circulation Work Area 450 Adult Services 14667 140000 -Newsport Room 500 3000 -Browsing and Magatzmes 700 1300 -Reference Desk and ~orkroom 500 200 -Book Stacks 766 7 115000 74 .. -Non Print 1000 10000 Young Adult Services 1500 .5000 24 Children's Room 61 O0 44600 4 7 -Desk and Office 500 500 -Reference and Reading 1200 4200 36 -Non Fiction and Fiction 2000 30000 -Easy Reader. PIC and ABC's 11 O0 7600 4 -Parents 200 300 3 -Media and Viewing 300 20O0 4 -Story Area 500 - 30 -Storage and Bathrooms 300 Se rvi ces Areas Ma te ria is Sea ts Lower Level 9707 Lobby 414 Friends Store 1500 Older Periodicles and Books 2985 Program Room 1200 Small Meeting Room 360 Technical Service Area 1600 Bookmobile Garage and OffiCe 1080 Staff Room 368 Maintenance Area 200 Total Library Function 33944 189600 178 Non-Assignable Area 10183 Total Area of Library 44127 AGENDA KENAI CITY COUNCH,- REGULAR MEETING NOVEMBER 1, 2000 7:00 P.M. KENAI CITY COUNCIL CHAMBE~ http://www.¢i.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of AUe~iance 2. RoU Call 3. Agenda Approval . 4. Consent Agenda - *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) ITEM C' PUBLIC HEARINGS Ordinance No. 1882-2000 -- Increasing Estimated Revenues and Appropriations by $457,256 in the ARFF/SRE Capital Project Fund. Ordinance No. 1883-2000 -- Increasing Estimated Revenues and Appropriations by $297,000 in the Wellhouse No. 4 Capital Project Fund. Ordinance No. 1884-2000-- Amending KMC 14.20.321 Requiring Inspection of Bufldin§s Prior to Issuance of a Bed and Breakfast Conditional Use Permit and Requiring Biannual Inspections Thereafter. Ordinance No. 1885-2000 -- Amending KMC 14.20.320 to Require (1) Home Occupation Day Care Facilities to be Inspected for Compliance with the Fire Code Prior to Issuance of a Permit and Thereafter Biannually; and (2) Other Home Occupations to be Inspected for Fire Code Compliance Prior to Issuance of a Permit if Deemed Necessary by the Fire Marshal. Ordinance No. 1886-2000 -- Amending KMC 14.25 to Provide for Administrative Approval of Landscaping/Site Plans. Resolution No. 2000-64 -- Transferring $1,300 in the Fire Department for a software upgrade. ITEM D: . 2. 3. 4. 5. 6. 7. 8. ITEM E: . ITEM F: ITEM G: ITEM H: . 0 , . ITEM I: ., . 2. 3. 4. 5. 6. 7. ITEM J: COMMISSION! COMMITTEE REPORTS, Council on A~in~ Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Plannm§ & Zonin§ Commission Kenai Historic Commission Miscellaneous Corn_missions and Committees a. Beautification Com_m__ittee b. Kenai Visitors & Convention Bureau Board c. Alaska Municipal League Report MINUTES *Regular Meeting of October 19, 2000. Work Session Notes of October 17, 2000 CORRESPONDENCE OLD BUSINESS NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 *Ordinance No. 1887-2000 -- Eliminating the Kenai Historic Commission by Repealing Ordinance No. 1866-2000. *Ordinance No. 1888-2000 -- Increasing Estimated Revenues and Appropriations by $70,000 in the General Fund and the Kenai Coastal Trail Capital Project Fund. Discussion- Well House No. 4 ADMINISTRATION REPORTS Mayor City Manager Attorney City Clerk Finance Director Public Works Managers Airport Manager DISCUSSION 1. Citizens (five minutes} 2. Council EXECUTIVE SESSION- None Scheduled ITEM K: ADJOURNMENT AGENDA KENAI CITY COUNCIL- REGULAR MEETING NOVEMBER 15, 2000 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www.ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) ITEM C: 2. 3. 4. 5. ITEM D: , 2. 3. 4. PUBLIC HEARINGS Ordinance No. 1887-2000-- Eliminating the Kenai Historic Commission by Repealing Ordinance No. 1866-2000. Ordinance No. 1888-2000 -- Increasing Estimated Revenues and Appropriations by $70,000 in the General Fund and the Kenai Coastal Trail Capital Project Fund. Resolution No. 2000-65 -- Awarding a $47,800 Contract to Seekins Ford Peninsula for Two Patrol Vehicles. Resolution No. 2000-66 -- Awarding a Contract for Professional Consulting services to Peratrovich, Nottingham & Drage, Inc. for the Environmental and Permitting Phase of the Project Entitled the Kenai Coastal Trail for the Lump Sum Amount of $62,000. Resolution No. 2000-67 -- Transferring $5,000 in the Street Improvements Capital Project Fund for Engineering. COMMISSION/COMMITTEE REPORTS Council on Aging Airport Commission Harbor Commission Library Commission . 6. 7. 8. Parks & Recreation Commission Planning & Zoning Commission Kenai Historic Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Visitors & Convention Bureau Board c. Alaska Municipal League Report ITEM E: , , . *Regular Meeting of November 1, 2000. ITEM F: CORRESPO~ENCE ITEM G: ,. OlD BUSINESS ITEM H: 0 ITEM I: NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 *Ordinance No. 1889-2000 -- Increasing Estimated Revenues and Appropriations by $2,300 in the Senior Citizen Title III Grant Fund for a Grant From the State of Alaska. Discussion-- Replacement of Rear Screen Projector/Kenai Visitors & Cultural Center. Discussion -- Draft City of Kenai Newsletter ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Managers 7. Airport Manager ITEM J: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION- None Scheduled ITEM K: ADJOIrRNMENT