HomeMy WebLinkAboutResolution No. 2024-02KENAI
CITY OF KENAI
RESOLUTION NO. 2024-02
Sponsored by: Administration
A RESOLUTION AMENDING THE AUTHORIZED STAFFING TABLE BY ADDING A PART TIME
ADMINISTRATIVE ASSISTANT II POSITION TO THE PLANNING AND ZONING DEPARTMENT.
WHEREAS, Ordinance 3353-2023 adopted the annual budget, salary schedule, employee classification
plan and authorized staffing table for the fiscal year commencing July 1, 2023 and ending June 30, 2024;
and,
WHEREAS, KMC 23.20.020 allows for amendment to the employee classification plan by adoption of the
annual budget ordinance or by resolution; and,
WHEREAS, the annual budget includes current authorized staffing for a full-time Administrative Assistant
III in the Planning and Zoning Department; and,
WHEREAS, adding an additional part-time Administrative Assistant II will improve efficiency and
organizational flexibility in the Planning and Zoning Department; and,
WHEREAS, a position description was created for the Administrative Assistant II, assigned at a range 14
in the City's Classification Plan; and,
WHEREAS, the addition of a part-time Administrative Assistant II will not result in an increase to the
current FY24 budget due to staffing vacancies; and,
WHEREAS, if this staffing allocation were approved through the FY25 budget process, would result in an
estimated increase of $27,000 in the Planning and Zoning salaries budget beginning in FY25 and beyond;
and,
WHEREAS, changes in staffing traditionally occur during the annual budget process but because of
current vacancies the request is being brought forward at this time; and,
WHEREAS, this amendment ensures that the Planning and Zoning Department will be sufficiently staffed
comparable with other departments within the City.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA:
Section 1. The Council amends the Authorized Personnel Staffing Table by adding the part time
Administrative Assistant II to the Planning and Zoning Department as follows:
Planning & Zoning
Department Planning Director
Administrative Assistant III
Administrative Assistant II
Section 2. That this resolution takes effect immediately upon
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA,
3RD DAY
FTE
0.7
1.0
0.5
New Text Underlined; [DELETES TEXT
Resolution No. 2024-02
Page 2of2
ichelle mane MC, City Clerk
Approved by Finance
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K F
City of Kenai 1210 Ficialgo Ave, Kenai, AK 99611-7794 1907.283.75351 www.kenai.city
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
FROM: Stephanie Randall, Human Resources Director
Linda Mitchell, Planning and Zoning Director
DATE: December 22, 2023
SUBJECT: Resolution 2024-02 — Amending Authorized Staffing in the Planning
and Zoning Department
This resolution amends the Authorized Personnel Staffing Table to address ongoing workload
challenges in the Planning and Zoning Department by adding a part-time Administrative Assistant
II at pay range 14.
A full-time Administrative Assistant III position was approved in the Planning and Zoning
Department as part of the FY24 budget. However, due to recruitment challenges, Human
Resources worked with the Planning Director to explore alternative staffing solutions. This
resulted in the creation of two part-time Administrative Assistant II positions at a range 14. One
of the part-time positions was successfully filled.
After evaluating the structure of the Planning and Zoning department, Human Resources
analyzed the duties and responsibilities of positions with the department and collaborated with
the Planning Director to revise the Administrative Assistant III job description to include
responsibilities of a Planning Technician. This updated role is similar to comparable positions in
other places of public employment and other Administrative Assistant I II positions within the City
that are classified at a range 15. The Administrative Assistant III/Planning Technician position will
provide necessary technical support, improve responsiveness to residents and businesses in the
community, and ensure the department's continued ability to carry out its essential functions.
This amendment would add the existing part-time Administrative Assistant II to the Authorized
Personnel Staffing Table and increase the full time equivalent (FTE) for the Planning and Zoning
Department by .5. Due to staffing vacancies within the department, the addition of a part-time
position will not result in an increase to the current FY24 budget; however, it would result in an
estimated increase of $27,000 in the Planning and Zoning salaries budget beginning in FY25
Passage of this resolution will allow the Planning and Zoning Department to immediately begin
recruitment to fill the Administrative Assistant I I I/Planning Technician position.
Your consideration is appreciated.