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Home My WebLink About2001-06-05 Library Commission Summary KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM JUNE 5~ 2001 7:30 P.M. AGENDA ITEM 1' CALL TO ORDER/~ ROLL CALL ITEM 2' AGENDA APPROVAL ITEM 3: APPROVAL OF MINUTES ao May 1,2001 Regular Meeting Minutes May 10, 2001 Special Meeting Minutes ITEM 4' PERSONS SCHEDULED TO BE HEARD ITEM 5' REPORTS ao Director Friends of the Library City Council Liaison ITEM 6: OLD BUSINESS ao Discussion -- Library Expansion ITEM 7' NEW BUSINESS ITEM 8: COMMISSIONER COMMENTS/0UESTIONS ITEM 9' INFORMATION ao Kenai City Council Action Agendas of May 2 and May 16,2001. ITEM 10' ADJOURNMENT KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM JUNE 5, 2001 7:30 P.M. CHAIRMAN BOB PETERS, PRESIDING MINUTES ITEM 1' CALL TO ORDER/h ROLL CALL Chairman Peters called the meeting to order at 7'30 p.m. and the roll was confirmed as follows: Present' Absent: Others Present: Public: Peters, Amen, Brenckle, Brown, DeForest, Rodes Heus Councilman Moore, Director Jankowska, Contract Secretary Shalev Ethel Clausen ITEM 2' AGENDA APPROVAL MOTION: Commissioner Brenckle MOVED to approve the agenda as presented. Commissioner Brown SECONDED the motion. There were no objections. SO ORDERED. ITEM 3' APPROVAL OF MINUTES -- May 1,2001 and May 10, 2001 Commissioner Rodes requested a change in the meeting minutes of May 1,2001 to reflect her as present. MOTION: Commissioner Brown MOVED to approve the amended minutes of May 1,2001 and the Special Meeting minutes of May 10, 2001. Commissioner Brenckle SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD- -None ITEM 5: REPORTS 5-a. Director-- Director Jankowska reported on the following: · The Summer Reading Program is scheduled to begin June 11,2001. The focus this year will be on bugs and insects. · A beginning Internet class will be offered this summer. The class will be offered one Monday a month with the first class to be held June 11,2001 from 6:30- 8p.m. This will be an introductory course. · Upon final budget approval, the part-time library assistant position will be upgraded to full-time. Jankowska will update the Commission when final information regarding this position is known. · A new janitorial contract will be open for bid June 7, 2001. Several potential bidders have done a walk-through to assess janitorial needs. Depending on the overall cost of the bids, more money may need to be requested to cover this expense. · As a follow-up on the firewall issue from several meetings ago, Jankowska has determined the firewall is in good operating condition. · The refund from E-Rate will be used toward the purchase of two new computers for public use. Further discussion followed regarding E-Rate methods of payment and the refund process. Jankowska also informed the Commission that in order to receive this refund, the library must indicate its awareness and willingness to comply with filtering guidelines. At this point, no set rules regarding filtering have been set forth. · Two new tables have been ordered for the juvenile section. · Jankowska provided the commission with two new brochures. One brochure is aimed toward advertising the upcoming library courses. The second brochure is aimed toward tourists; the Visitors Center will be provided with this brochure. · Jankowska will be in San Francisco for a Library Conference June 13-19, 2001. 5-b. Friends of the Library -- Commissioner Brown reported on the following: · The Friends of the Library Book Sale was a great success. Approximately 180 boxes of books were brought in from storage at the EDD and all were either sold or donated to a local used bookstore. The sale generated approximately $1,900.00. 5-c. City Council Liaison -- Councilman Moore provided a recap of city council meeting events and general information regarding the new city manager. ITEM 6: OLD BUSINESS Discussion -- Library Expansion The Commission continued its discussion and ideas from the May 10, 2001 Special Meeting regarding the 3,500 s.f. expansion of the library along the City Hall side of the current library building. After lengthy discussion, the Commission came to the following conclusions: · The cost of new furniture should not be factored into the overall $1 million expansion bid. · The costs of furnishings and shelving might be able to be paid with funds from Friends of the Library. Commissioner Brown will approach the Friends to make this request. · The Commission would like to invite the new city manager to a commission meeting after she begins in July. Upon her arrival, the Commission would like to take time to update her on the current status of various library issues and projects, including the expansion. LIBRARY COMMISSION MEETING JUNE 5,2001 PAGE 2 · The Commission would like to take the ideas brought forth from the Special Meeting to Public Works Manager La Shot and an architect for drawings and ideas to be formulated. ITEM 7: NEW BUSINESS -- None ITEM 8: COMMISSIONER COMMENTS/QUESTIONS Commissioner Brown will approach the Friends of the Library at the next meeting to speak to them regarding their willingness to donate money for furniture. · Commissioner DeForest asked Councilman Moore to mention to Council the library had over 7,000 patrons come through the library last month. This is a large number and even more are expected during the upcoming mid-summer months. · The entire commission wished to give a huge thanks to the Friends of the Library for their support and successful fundraising efforts. ITEM 9' INFORMATION Kenai City Council Action Agendas of May 2 and May 16,2001. ITEM 10: ADJOURNMENT MOTION: Commissioner Brown MOVED to adjourn and Commissioner Amen SECONDED the motion. There were no objections. SO ORDERED. The meeting adjourned at 8'45 p.m. Minutes transcribed and prepared by: Sharon Gaudet Shalev, Contract Secretary LIBRARY COMMISSION MEETING JUNE 5,2001 PAGE 3