HomeMy WebLinkAbout2001-11-06 Library Commission Summary KENAI LIBRARY COMMISSION
KENAI COMMUNITY LIBRARY ACTIVITY ROOM
NOVEMBER 6, 2001
7:30 P.M.
AGENDA
ITEM 1'
CALL TO ORDER & ROLL CALL
ITEM 2'
AGENDA APPROVAL
ITEM 3:
APPROVAL OF MINUTES -- October 2,2001
ITEM 4:
PERSONS SCHEDULED TO BE HEARD
ITEM 5:
REPORTS
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ITEM 6:
Director
Friends of the Library
City Council Liaison
OLD BUSINESS
ITEM 7:
NEW BUSINESS
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Discussion -- Change of Time and Location of Library Commission
Meetings.
b.
Discussion -- Possible Grant Fund Availability
ITEM 8'
COMMISSIONER COMMENTS/(}UESTIONS
ITEM 9:
INFORMATION
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Kenai City Council Action Agendas of October 3 and 17,2001.
ITEM 10:
ADJOURNMENT
KENAI LIBRARY COMMISSION
KENAI COMMUNITY LIBRARY ACTIVITY ROOM
NOVEMBER 6~ 2001
7:30 P.M.
VICE CHAIR HEUS AND CHAIR PETERS~ PRESIDING
MINUTES
ITEM 1:
CALL TO ORDER Ih ROLL CALL
Vice Chair Heus called the meeting to order at 7'35 p.m.
as follows:
Roll was taken and confirmed
Present:
Absent:
Others Present:
Brenckle, DeForest, Heus, Brown, Peters (arrived at 7'39 p.m.)
Amen, Rodes
Councilman Moore, Acting Library Director McNair, Department
Assistant Harris
ITEM 2:
AGENDA APPROVAL
MOTION:
Commissioner Brenckle MOVED to approve the agenda as presented and
Commissioner DeForest SECONDED the motion. There were no objections. SO
ORDERED.
ITEM 3:
APPROVAL OF MINUTES -- October 2, 2001
Acting Library Director McNair requested the following changes:
Item 5-a:
Item 5-a:
"A new book was purchased and a drawing will take place..."
"... a grant was awarded by Phillips..."
MOTION:
Commissioner Brenckle MOVED to approve the minutes with the requested changes
and Commissioner DeForest SECONDED the motion. There were no objections. SO
ORDERED.
ITEM 4:
PERSONS SCHEDULED TO BE HEARD -- None
ITEM 5: REPORTS
5-a. Director -- Acting Director McNair reported on the following:
A review of new or amended library rules and regulations will be
presented at the upcoming City Council meeting.
· The first films to be shown for the Library Film Club will be November 16,
2001 at 6'30 p.m. The films are Un Ftic and Plucking the Daisy.
· The library has two new employees.
other permanent temporary.
One is permanent halftime and the
$-b. Friends of the Library-- Commissioner Heus reported on the following:
· The library raffle and dinner held at the Eagles Club was a huge success.
Heus stated it is not known with certainty the amount of money raised, but she
believed it would be very close to that of last year.
5-c. City Council Liaison -- Councilman Moore reported on the following:
· A brief overview of items to be covered at the upcoming City Council
meeting.
ITEM 6'
OLD BUSINESS
6-a. Library Renovation -- Due to arriving after Item 2, Chairman Peters was
unable to officially add Library Renovation to Item 6 of the agenda. Peters requested
the item be added for discussion. There were no objections.
Peters explained to the Commission, Bill Kluge, the hired architect for the library
renovation, would be presenting the Commission with draft renovation plans at the
next meeting. He noted, the plan included a second story to the library as well as a
plan for a daylight basement. Kluge asked Peters to inquire with which plan the
Commission would like to be presented. After a discussion involving the plans and
ideas brought up by the Commission at previous meetings, as well as a brief discussion
regarding specific items the Commission wished to see in schematic form, the
Commission agreed they would like to see both {all) plans.
ITEM 7:
NEW BUSINESS
Discussion -- Change of Time and Location of Library Commission Meetings.
The Commission read and discussed the memo regarding the suggested Library
Commission time and location change. The Commission discussed the fact that when
the library doors lock at 8'00 p.m., the meeting is in violation of public meeting policy.
Additional thought and discussion was given to the idea of changing the location of the
meeting from the library conference room to city hall. Councilman Moore explained, if
the meeting time would be moved up from the current 7'30 p.m. starting time, perhaps
the public meeting policy issue could be avoided altogether as the Commission would
end before the library doors would be locked. Chairman Peters stated he felt a 6'00
p.m. starting time would give the Commission sufficient time to conduct an open
meeting.
MOTION:
Commissioner Brown MOVED to request the Library Commission meeting begin at
6:00 p.m. on the first Tuesday of each month and Commissioner Brenctde SECONDED
the motion.
LIBRARY COMMISSION MEETING
NOVEMBER 6,2001
PAGE 2
MOTION TO AMEND:
Commissioner Brenckle MOVED to request the Library Commission meeting be held
between 6'00 p.m.-8:00 p.m. in the Kenai Library Conference room and Commissioner
Brown SECONDED the motion. There were no objections. SO ORDERED.
VOTE ON MAIN AMENDED MOTION:
There were no objections. SO ORDERED.
7-b.
Discussion -- Possible Grant Fund Availability
Peters provided the Commission with information regarding resources available for
grant funding for the library. He further stated that the Kenai Library has never
applied for any type of grant funding and this type of funding should be explored.
Commissioner Brenckle volunteered her efforts toward obtaining grant applications
and creating a grant proposal. Additionally, Department Assistant Harris volunteered
her services during after-work hours.
ITEM 8:
COMMISSIONER COMMENTS/QUESTIONS
Brenckle'
DeForest:
Brenckle stated she felt the raffle fundraiser was outstanding.
Brown expressed thanks to those who volunteered to help with
grant funding.
DeForest stated the fundraising ideas were good and would
hopefully be beneficial. Additionally, DeForest wished to thank the
Friends of the Library for all their hard work.
ITEM 9'
INFORMATION
Kenai City Council Action Agendas of October 3 and 17, 2001.
ITEM 10:
ADJOURNMENT
MOTION:
Commissioner Brown MOVED for adjournment and Commissioner Heus SECONDED
the motion. There were no objections. SO ORDERED.
The meeting adjourned at 8:35 p.m.
Minutes prepared and transcribed by'
Sharon Harris, Department Assistant
LIBRARY COMMISSION MEETING
NOVEMBER 6,2001
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