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Home My WebLink About2001-12-04 Library Commission Summary KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM DECEMBER 4~ 2001 6:00 P.M. AGENDA ITEM 1' CALL TO ORDER/k ROLL CALL ITEM 2' AGENDA APPROVAL ITEM 3: APPROVAL OF MINUTES -- November 6,2001 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5' REPORTS ao Director Friends of the Library City Council Liaison ITEM 6' OLD BUSINESS ao Discussion -- Library Renovation. ITEM 7' NEW BUSINESS ITEM 8: COMMISSIONER COMMENTS/QUESTIONS ITEM 9' INFORMATION ao Kenai City Council Action Agendas of November 7 and 21,2001. ITEM 10' ADJOURNMENT KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM DECEMBER 4, 2001 15:00 P.M. CHAIRMAN BOB PETERS~ PRESIDING MINUTES ITEM 1' CALL TO ORDER/h ROLL CALL Chairman Peters called the meeting to order at 6'00 p.m. confirmed as follows' Roll was taken and Present' Absent: Others Present: Public: Brenckle, DeForest, Heus, Brown, Peters, Amen, Rodes None Councilman Moore (arrived at 6:35 p.m.) Library Director Jankowska, Department Assistant Harris Bill Kluge ITEM 2- AGENDA APPROVAL MOTION: Commissioner Brenckle MOVED to approve the agenda as presented. Commissioner Brown SECONDED the motion. There were no objections. SO ORDERED. ITEM 3' APPROVAL OF MINUTES -- November 6,2001 Commissioner Brown MOVED to approve the minutes as presented. Commissioner Brenckle SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None ITEM 5: REPORTS 5-a. Director~Director Jankowska reported on the following: · Jankowska warned the Commission of an email worm. · The film club will show another film on December 14 at 6'30 p.m. Approximately ten people attended last month. · The library will be closing at 2 p.m. on Christmas and New Year's Eve. · The Commission discussed canceling the January meeting as it is scheduled to fall on New Year's Day. Jankowska stated she would discuss this with Council. 5-b. Friends of the Library~Commissioner Heus reported on the following: · The balance from the fundraiser totaled approximately $13,500. · Two members will be resigning from the Friends of the Library Board. Heus also stated, those interested in becoming a Friends of the Library board member should attend the next meeting on December 17 at 5:45 p.m. at Paradisos. a..ce City Council Liaison -- No report. ITEM 6: OLD BUSINESS 6-a. Discussion -- Library Renovation The Commission took a 10-minute break to wait for the arrival of architect Kluge. At 7:20 p.m. Kluge presented the Commission with draft schematic plans of the proposed library renovation. The following topics were discussed: · Parking SPace' Parking space requirements are currently one parking space per 100 square feet of floor space. The current plan reserves 68 spaces, which might not be adequate. The Commission spoke at length regarding extra parking space. Possibilities included the old courthouse parking lot, utilizing the area near Fidalgo Street, and a shared parking area with City Hall. Kluge stated an as-built survey would need to be done to assess specific issues. Additionally, La Shot and Springer stated the need for zoning variances should be investigated. · Kluge provided a detailed explanation to the proposed floor plan and provided insight on the flowing: - With a second story expansion, the elevator will be a large expense. The Commission spoke briefly regarding Springer's memo (forwarded to them by mail). Springer stated elevators create a long-term maintenance expense as well as the expensive initial purchase price. He further stated if the expansion remained one level, the same square footage would be gained. Jankowska and the Commission briefly discussed this idea, but determined that at some point, due to the lack of available acreage, an upstairs would be needed. Additionally, Kluge stated a second story would prove more cost effective in the long run. The Commission stated an unfinished second story could be used for storage and could hopefully be finished by grant money or fundraising efforts. -The property lines around the area of City Hall and the library are not clear; La Shot stated he would investigate this. -Heus stated she felt it best to build a two-story extension as far as possible towards City Hall. Councilman Moore stated such an extension would probably exceed $1 million and might have a slim chance of being approved. Kluge stated he could ask for a price estimate for both the draft two-story proposed and Hues's idea could then be calculated from that price. Kluge stated he should have a pricing estimate by the middle of January and will provide the Commission with this information as soon as possible. MOTION: Commissioner Brenckle MOVED to request a pricing estimate for the schematics as drawn by Kluge and Associates. Commissioner DeForest SECONDED the motion. LIBRARY COMMISSION MEETING DECEMBER 4, 2001 Page 2 of 4 VOTE: Brenclde Yes DeForest Yes Heus No Brown Yes Peters Yes Amen Yes Rodes Yes MOTION PASSED. ITEM 7: NEW BUSINESS -- None ITEM 8: COMMISSIONER COMMENTS/QUESTIONS Brenckle -- Stated she learned a lot and hopes the estimates will be useful. Rodes-- Stated she thought the meeting was very educational. DeForest -- Stated she partly agreed with Heus in that a bigger extension should be done, but will be happy to get the current estimates. Amen -- Stated she learned a lot. Brown -- Stated she would be happy to get the estimates. Heus -- Stated the meeting provided worthwhile discussion. ITEM 9' INFORMATION Kenai City Council Action Agendas of November 7 and 21,2001. ITEM 10' ADJOURNMENT MOTION: Commissioner Amen MOVED to adjourn and Commissioner Brenckle SECONDED the motion. There were no objections. SO ORDERED. The meeting adjourned at approximately 8'00 p.m. Minutes prepared and transcribed by: Sharon Harris, Department Assistant LIBRARY COMMISSION MEETING DECEMBER 4, 2001 Page 3 of 4