HomeMy WebLinkAbout2001-01-02 Library Commission Packet KENAI LIBRARY COMMISSION
KENAI COMMUNITY LIBRARY ACTIVITY ROOM
JANUARY 2, 2001
7:30 P.M.
AGENDA
ITEM 1'
CALL TO ORDER/h ROLL CALL
ITEM 2'
ELECTION OF CHAIR AND VICE-CHAIR
ITEM 3'
AGENDA APPROVAL
ITEM 4:
APPROVAL OF MINUTES -- December 5, 2000
ITEM 5:
PERSONS SCHEDULED TO BE HEARD
ITEM 6:
REPORTS
ao
Director
Friends of the Library
City Council Liaison
ITEM 7:
OLD BUSINESS
ITEM 8:
NEW BUSINESS
ao
Discussion -- Alaska Native Community
ITEM 9'
ITEM 10:
COMMISSIONER COMMENTS/QUESTIONS
INFORMATION
ao
Kenai City Council Action Agendas of December 6 and 20, 2000.
Updated Membership List
ITEM 11'
ADJOURNMENT
KENAI LIBRARY COMMISSION
KENAI COMMUNITY LIBRARY ACTMTY ROOM
DECEMBER 5, 2000
7:30 P.M.
AGENDA
ITEM 1.
CALL TO ORDER/h ROLL CALL
ITEM 2:
AGENDA APPROVAL
ITEM 3-
,,
APPROVAL OF MINUTES -- November 7, 2000
ITEM 4'
PERSONS SCHEDULED TO BE HEARD
ITEM 5'
REPORTS
Director
Friends of the Library
City Council Liaison
ITEM 6:
ae
OLD BUSINESS
Discussion -- Goals & Objectives
Discussion -- Library Expansion
ITEM 7:
NEW BUSINESS
ITEM 8'
COMMISSIONER COMMENTS! (~UF~TION.~
ITEM 9:
INFORMATION
Kenai City Council Action Agendas of November 1 and 15, 2000.
ITEM 10:
ADJOURNMENT
KENAI LIBRARY COMMISSION
KENAI COMMUNITY LIBRARY ACTMTY ROOM
DECEMBER 5, 2000
7:30 P.M.
MINUTES
ITEM 1-
CALL TO ORDER/k ROLL CALL
Chair Peters called the meeting to order at 7'30 p.m. and the roll was confirmed as
follows'
Present:
Absent:
Others Present:
ITEM 2:
Brown, Rodes, Amen, Peters and Brenckle (arrived at 7:55 p.m.)
Forbes, Heus
City Clerk Freas, Councilman Moore, Director Jankowska
AGENDA APPROVAL
Commissioner Rodes requested the members discuss culturally sensitive procedures as
Item 7a. There were no objections.
MOTION:
Commissioner Brown MOVED to approve the agenda as amended and Commissioner
Amen SECONDED the motion. There were no objections. SO ORDERED.
ITEM 3'
APPROVAL OF MINUTES -- November 7, 2000
Rodes requested the minutes be corrected at Page 2, Item 8, noting it was
Commissioner Forbes and not herself who reported "she may not renew her
commission term."
MOTION:
Commissioner Brown MOVED to approve the minutes as corrected and Commissioner
Amen SECONDED the motion. There were no objections. SO ORDERED.
ITEM 4:
PERSONS SCHEDULED TO BE HEARD -- None.
ITEM 5: REPORTS
.
5-a. Director -- Jankowska reported the following:
· A new part-time employee was hired who has a degree in arts and
anthropology and who is also trying to pursue her art career. The new employee is
working out well.
· A computer was installed and dedicated to the genealogy area. The
computer is also connected to the Internet and situated in the conference room.
· A new projector was purchased and is being used when showing videos.
A new VCR machine and DVD will be requested in the next budget.
Some of the library furniture was rearranged in anticipation of a new
shelf that will be installed in front of the library. The new shelf will hold juvenile
books.
Efforts are being made to connect the library to the DSL internet service
and Until the initial cost of connection is known, some budgeted purchases are being
delayed (network printer, etc.). With the DSL connection, service will be faster and
phone bills should be reduced.
· A new phone system was installed with four phone lines. Three are
connected to an answering machine that picks up when the library is closed to the
public. A fourth unadvertised number is available outside of the answering machine to
allow contact to be made to employees prior to the library's open hours.
· URL's for on-line documents (Alaska Hunting Regulations, Constitution,
Alaska Economic Trends, etc.) are being added to the Library's website as links. It is
anticipated that URLs will be added for documents that are not available in paper
format.
· Consideration is being given to including a "Family New Year's Online
Resolution" to the next library newsletter as an item of interest. The resolution is an
agreement to be made between children and parents about intemet use.
· Because URLs are often outdated, incorrect, etc., purchase of a URL
checker is being considered. This computer program would keep URL links updated.
5-b. Friends of the Library-- Commissioner Brown reported the following:
· · The Friends' profit from the recent raffle was over $13,000.
· The Library's Holiday Open House is scheduled for December 14 from
4:.00-7:00 p.m.
· The "Home Tea" membership drive will begin in January.
· "Writers' Night" will be held on March 15 at the Visitors Center.
· An "Library Employee of the Year" will be announced at the Holiday Open
House.
5-¢. City Council Liaison -- Councilman Moore reported the following:
· The next council meeting is scheduled for December 6 at which time
public hearings will be held on the ordinances regarding fire inspections for bed and
breakfasts and day cares.
City Manager Ross announced his resignation effective in June. Council
will set a work session at their December 20 meeting to begin a search for a new hire.
ITEM 6: OLD BUSINESS
6-a. Discussion -- Goals & Objectives -- The Commission reviewed the list and
confmned its accuracy. Clerk Freas reported the goals and objectives, as well as the
list of accomplishments were attached to the Commission's November meeting minutes
and included in the council's packet.
LIBRARY COMMISSION MEETING
DECEMBER 5, 2000
PAGE 2
6-b. Discussion -- Library Expansion-- Peters explained Commissioner Heus
requested the topic be included on the agenda and she was absent from the meeting.
He noted information included in the packet entitled, Librar~ Improvement Planning
Processes. Discussion followed regarding forming working subcommittees to
investigate, plan, etc. an expansion and the following was noted:
· A subcommittee of the Commission would require public notice of
meetings and a record kept.
· If members of the Commission were invited to join committees of the
Friends of the Library, public notice would not be required as it is a non-profit
organization. The Friends would be responsible for any minutes that might be taken.
· Commission members could work individually on different topics of
interest and report back to the Commission.
· A work session could be scheduled, advertised, etc. (must be approved by
council).
Peters was requested to include the' topic on the January agenda.
.,
ITEM 7: NEW BUSINESS
7a.
Discussion -- Culturally Sensitive Library Practices
A broad discussion took place in regard to what was planned for the library in regard to
this item which was included on the goals and objectives list. Jankowska explained,
because the library had a large Alaskana grouping, she hoped to better identify the
area and acquire funding for a reading program like the Prime Time Reading recently
held and at which Alaska Native themes and storytelling would be presented.
Jankowska was given suggestions of who to contact at Cook Inlet Region, Inc., the
Kenai Natives Association, Inc. and the Kenaitze Indian Tribe. Brenckle noted she had
some documents she would be willing to donate to the library for this use.
ITEM 8:
COMMISSIONER COMMENTS!QUESTIONS
Brown -- Noted the books formerly stored in the conference room for the Friends
annual book sale were now being stored at the Economic Development District
building.
Br~nckle -- Noted she was excited about the development of cultural focus at
the library.
Rod~a -- Was very interested in progressing with an addition to the library.
~m~n -- Suggested the Library's webpage be promoted more in the schools and
that the KCHS webpage include a link to the Library's webpage. Amen will discuss the
matter further with the webpage master at the high school.
'P~t~ra -- Wished the Commission happy holidays and reminded them of the
holiday open house on December 14.
LIBRARY COMMISSION MEETING
DECEMBER 5, 2000
PAGE 3
From the audience, Emily DeForest noted Item 12 of the goals and objectives urged
continuing school contacts. She explained, comments she received from the school
district office were that it is harder for the schools to come to the Library for tours with
the library being closed in the early morning. It was suggested the schools might like
coming prior to the building being open to the public and that staff would work it out
with the schools.
ITEM 9'
INFORMATION
Kenai City Council Action Agendas of November 1 and 15, 2000.
ITEM 10:
ADJOURNMENT
MOTION:
Commissioner Brown MOVED to adjourn and Commissioner Amen SECONDED the
motion. There were no objections. SO ORDERED.
The meeting adjourned at approximately 8'30 p.m.
Minutes transcribed and prepared by:
Carol L. Freas, ~'~ity Clerk
LIBRARY COMMISSION MEETING
DECEMBER 5, 2000
PAGE 4
KENAI COMMUNITY LIBRARY
GO~ ~k OBJECTIVES
2000/2001
Objective 1:
Objective 2:
Review and implement building plan of the library annually.
Bring facility into compliance with Americans with Disabilities Act
of 1994.
Continue to support expansion of library facilities.
Objective 1:
Objective 2:
Objective 3:
Objective 4:
Objective 5'
Objective 6:
Objective 7:
Objective 8:
Objective 9'
Objective 10:
Objective 11:
Make recommendations to the Library and Council to improve
library services and continue to provide quality services to the
citizens of Kenai as measured by the City of Kenai and Library
Patron Survey.
Maintain current library hours including Sunday hours.
Promote recruitment of library volunteers to support library staff.
Support the Friends of the Library in its efforts to increase
community and corporate support of the library and its services.
Promote state/city funding to support in interlibrary loans.
Continue to expand communications and access to other libraries
and resources via computer networking, telecommunications, and
federal grants.
Continue to promote mini-workshops to enable patrons to become
familiar with various services and electronic technologies.
Continue to promote utilization of facilities by library-related
groups.
Continue recognition of efforts made by volunteers and paid staff.
Increase public awareness of the library and its services through
local media.
Continue the usage of commercial services and the addition of loan
programs to include compact audio discs, computer software,
books on tape, and educational video cassettes.
Promote funding for needed reference services.
11 / 7 / 2000
Objective 12:
Objective 13:
Objective 14:
Objective 15:
Objective 16:
Continue school contacts in cooperation with schools and increase
access of library service to children.
Support services to patrons with special needs.
Adapt strategies and procedures to include culturally sensitive
library practices.
Support funding for library services for Wildwood inmates.
Support budget increases as they become necessary for' additional
library personnel and services.
Objective 1:
Objective 2'
Make recommendations to the Council regarding capital and
other improvements to the library.
Increase the library equipment/materials in Fiscal Year
2000/2001. Priority list of equipment is as follows'
Library furniture
Video and audio compact disc players
Music CD library
Upgrade computer terminals
Closed-circuit T.V.
Big screen T.V.
Promote funding to add video conference capabilities and
equipment in the library.
11/7/9.000
AGENDA
KENAI CITY COUNCTL- REGULAR MEETING
DF.,CEMBER 6, 2000
7:00 P.M.
KENAI CITY COUNCIL CHAMBERS
http' //www. ci.kenai.ak.us
ITEM A:
CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
4. Consent Agenda
*All items listed with an asterisk {*) are considered to be routine and non-.
controversial by the council and will be approved by one motion. There will be no
separate discussion of these items unless a council member so requests, in which case
the item will be removed from the consent agenda and considered in its normal
sequence on the agenda as part of the General Orders.
ITEM B:
SCHEDULED PUBLIC COMMI~NTS (10 minutes)
ITEM C:
.
PUBLIC KEARINGS
Ordinance No. 1884-2000 -- Amending KMC 14.20.321 Requiring
Inspection of Buildings Prior to Issuance of a Bed and Breakfast
Conditional Use Pe _rrn__it and Requiring Inspections Every Other Year
Thereafter.
Remove from table.
Consideration of ordinance.
Substitute Ordinance No. 1884-2000 -- Amending KMC
14.20.321 Requiring Inspection of Buildings Prior to Issuance of a
Bed and Breakfast Conditional Use Permit and Requiring
Inspections Every. Other Year Thereafter.
0
Ordinance No. 1885-2000 -- Requiring: (1) Home Occupation Day Care
Facilities to be Inspected for Compliance with the Fire Code Prior to
Issuance of a Permit and Every Other Year Thereafter; and (2) Other
Home Occupations to be Inspected for Fire Code Compliance Prior to
Issuance of a Permit ff Deemed Necessary by the Fire Marshal.
b.
· ~ c.
Remove from table.
Consideration of ordinance.
Substitute Ordinance No. 1885-2000 -- Requiring: (1) Home
Occupation Day Care Facilities to be Inspected for Compliance
with the Fire Code Prior to Issuance of a Pe _rmit and Every Other
Year Thereafter; and {2) Other Home Occupations to be Inspected
for Fire Code Compliance Prior to Issuance of a Permit if Deemed
Necessary by the Fire Marshal.
,
,
,
ITEM D:
,,
le
5.
6.
7.
8.
ITEM E:
,!
,
ITEM F:
e
ITEM H:
Ordinance No. 1859-2000 -- Increasing Estimated Revenue and
Appropriations by $2,300 in thc Senior Citizen Tire III Grant Fund for a
Grant From thc State of Alaska.
Resolution No. 2000-68 -- Transferring $10,000 in the Water and Sewer
Special Revenue Fund for the Geographic Information System (GIS)
Mapping Project.
Resolution No. 2000-69 -- Awarding the Bid to Seekins Ford for an
Emergency Squad Fire Apparatus for the Total Amount of $148,142 and
Authorizing Use of the Equipment Replacement Fund for the Purchase.
Resolution No. 2000-70 -- Urging the Kenai Peninsula Borough
Assembly's Passage of Their Ordinance No. 2000-59, Authorizing the
Borough to Negotiate an Agreement with the State to Operate a Prison
Facility and to Publicly Solicit Bids or Proposals for the Land, Design,
Construction, and Operation of an 800 to 1,000-Bed Medium-Security
Prison Facility to be Financed with Municipal Revenue Bonds.
CO __MM!__~SSION/COMMITTEE REPORTS
Council on Agin§
Airport Commission
Harbor Commission
Library Commission
Parks & Recreation Commission
Plmming & Zoning Commission
Kenai Historic Co~mission
Miscellaneous Commissions and Committees
a. Beautification Comm/ttee
b. Kenm Convention & Visitors Bureau Board
c. Alaska Municipal League Report
MiNUT~
*Regular Meeting of November 15, 2000.
CORRF~PONDENCE
OlD BUSINESS,,
Discussion -- City Economic Forum
Discussion -- Proposed Kenai Peninsula Borough Negotiated Land
Exchange/Herman & Irene Fandel, Applicants.
NEW BUSINF, SS
Bills to be Paid, Bills to be Ratified
.
Purchase Orders Exceeding $:2,500
*Ordinance No. 1890-2000 -- Increasing Estimated Revenues and
Appropriations by $3,000 for a Volunteer Fire Assistance Grant From the
State of Alaska.
.
o
ITEM I:
*Ordinance No. 1891-2000 -- Increasing Estimated Revenues and
appropriations by $7,946 in the General Fund for Library Computer
Equipment.
*Ordinance No. 1892-2000--Amending KMC 14.05.010 and 14.05.105
to Assigning the Duties of Historic Preservation to the Kenai Planning
and Zoning Co~mission.
Approval -- Assignments of Shore Fishery Leases -- Tracts A & B, City of
Kenai Shore Fishery No. 1/From Thad A. Carlson and Kendall H.
Crookston to Ted J. Crookston.
Approval Special Use Permit/ERA Helicopter, Inc. -- Helicopter
Parking.
ADMINISTRATION REPORTS
1. Mayor
2. City Manager
3. Attorney
4. City Clerk
5. Finance Director
6. Public Works Managers
7. Airport Manager
ITEM J: DISCUSSION
1. Citizens (five minutes)
2. Council
E1/~ECU?~ SF~SION- None Scheduled
,.,
ITEM K:
ADJOURNMI!INT
AGENDA
KENAI CITY COUNCIL- REGIK,AR MEETING
DECEMBER 20, 2000
7:00 P.M.
KEN~ CITY COUNC[ CHAMBERS
http://www, ci.kenai.ak.us
ITEM A: CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
4. Consent Agenda
*All items listed with an asterisk (*) are considered to be routine and non-
controversial by the council and will be approved by one motion. There will be no
separate discussion of these items unless a council member so requests, in which case
the item will be removed from the consent agenda and considered in its normal
sequence on the agenda as part of the General Orders.
ITEM B:
SCHEDULED PUBLIC COMMENTS (10 minutes)
ITEM C:
le
,
PUBLIC HEARINGS
Ordinance No. 1890-2000 -- Increasing Estimated Revenues and
Appropriations by $3,000 for a Volunteer Fire Assistance Grant From the
State of Alaska.
Ordinance No. 1891-2000 -- Increasing Estimated Revenues and
Appropriations by $7,946 in the General Fund for Library Computer
Equipment.
Ordinance No. 1892-2000 -- Amending KMC 14.05.010 and 14.05.105
to Assign the Duties of Historic Preservation to the Kenai Planning and
Zoning Commission.
Resolution No. 2000-71 -- Authorizing the Mayor and City Council
Members to Participate in the Public Employees' Retirement System
(PERS) of Alaska Pursuant to AS 39.35 Et Seq.
Resolution No. 2000-72 -- Transferring $6,500 From General Fund
Contingency to Visitors Center Equipment for a Projector.
Resolution No. 2000-73 -- Transferring $1,500 in the Legislative Budget
for Postage.
Resolution No. 2000-74 -- Transfemng $6,000 From General Fund
Contingency to Police Transportation.
,
,
*2001 Liquor License Renewals
Eadies Frontier Liquor-- Package Store
~mart #3623 -- Package Store
*Liquor License Transfer-- Package Store/From Ethel D. Henderson to
Zane L. Kummert.
ITEM D:
COM~ISSION/COMMITTEE REPORTS
.
2.
3.
4.
5.
6.
7.
Council on Aging
Airport Commission
Harbor Commission
Library Commission
Parks & Recreation Commission
Planning & Zoning Commission
Miscellaneous Commissions and Committees
a. Beautification Committee
b.
C.
Kenai Convention & Visitors Bureau Board
Alaska Municipal League Report
ITEM E:
MINUTES
,
*Regular Meeting of December 6, 2000.
ITEM F:
CORRESPONDENCE
ITEM G:
,,,
OLD BUSINESS
ITEM H:
NEW BUSINF-~S
.
.
Bills to be Paid, Bills to be Ratified
Purchase Orders Exceeding $2,500
.
Approval -- Amendment to Concession and Management/Operation
Agreement for the Kenai Multi-Purpose Facility.
.
,
Approval-- Continuation of Terms/City of Kenai Boards, Commissions
and .Committees.
Discussion -- Challenger Learning Center of Alaska Board of Directors
Appointments
.
,
Discussion -- Bureau of Outdoor Recreation (BOR) Restrictions
Conversion for Birch Island and Surrounding Acreage.
Discussion -- Set Work Session/City Manager Search
ITEM I:
ADMINISTRATION REPORTS
1. Mayor
2. City Manager
3. Attorney
4. City Clerk
5. Finance Director
6. Public Works Managers
7. Airport Manager
ITEM J:
DISCUSSION
1. Citizens (five minutes)
2. Council
EXECUTIVE SESSION- None Scheduled
ITEM K:
ADJOURNMENT
LIBRARY COMMISSION
Meets First Tuesday - 7'30 p.m.
Library Activity Room
Commission Member Name and Home Business Email Address Term
Address Phone Phone Ends
Kathy Heus 283-7930 2004
4540 Kenaitze Court
Kenai, AK 99611
* 2004
Kenai, AK 99611
Janet L. Brown 283-7036 2002
1111 Redoubt Avenue
Kenai, AK 99611
Janice Rodes 283-4217 2002
207 North Birch Street
Kenai, AK 99611
Katherine Amen 283-6085 at)l~le_turnoverC_~,.hotmail.com 2002
P.O. Box 357
Kenai, AK 99611
Bob Peters 283-9106 2003
P.O. Box 24
Kenai, AK 99611
Carol Brenckle 283-4994 283-4343 2003
130 Trading Bay Road, Ste. 340
Kenai, AK 99611
Councilman Joe Moore 283-4610 283-3434 (p) cpaioei~_~otmlcpas.com
1006 Inlet Woods 283-3476 (f)
Kenai, AK 99611
*Chair
**Vice-Chair
(~2/2 ~/~.0001