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Home My WebLink About2001-06-05 Library Commission Packet KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM JUNE 5, 2001 7:30 P.M. AGENDA ITEM 1' CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3' APPROVAL OF MINUTES May 1,2001 Regular Meeting Minutes May 10, 2001 Special Meeting Minutes ITEM 4' PERSONS SCHEDULED TO BE HEARD ITEM 5: REPORTS Director Friends of the Library City Council Liaison ITEM 6' OLD BUSINESS Discussion -- Library Expansion ITEM 7: NEW BUSINESS ITEM 8: COMMISSIONER COMMENTS/QUESTIONS ITEM 9- INFORMATION a. Kenai City Council Action Agendas of May 2 and May 16,2001. ITEM 10: ADJOURNMENT KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTMTY ROOM MAY 1, 2001 7:30 P.M. AGENDA ITEM 1' ITEM 2: ITEM 3' ITEM 4: ITEM 5: a. ITEM 6- a, ITEM 7: ITEM 8: ITEM 9: a. ITEM 10: CALL TO ORDER & ROLL CALL AGENDA APPROVAL APPROVAL OF MINUTES -- April 3,2001 PERSONS SCHEDULED TO BE HEARD REPORTS Director Friends of the Library City Council Liaison OLD BUSINESS Discussion -- Library Expansion/Public Works Manager La Shot NEW BUSINESS COMMISSIONER COMMENTS/QUF~TIONS INFORMATION Kenai City Council Action Agendas of April 4 and 18, 2001. ADJOURNMENT KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM MAY 1, 2001 7:30 P.M. MINUTES ITEM 1' CALL TO ORDER/h ROLL CALL Chairman Peters called the meeting to order at 7:30 p.m. and the roll was confirmed as follows' Present: Absent: Others Present: Public: Peters, Amen, Brenckle (arrived at 7'32), Heus, Brown, DeForest Rodes Councilman Moore {arrived at 7:35}, Director Jankowska, Public Works Manager La Shot, Contract Secretary Shalev Ethel Clausen ITEM 2: AGENDA APPROVAL Chairman Peters suggested hearing Item 6 prior to Item 4. MOTION: Commissioner Brown MOVED to approve the agenda as mo'dified and Commissioner Amen SECONDED the motion. There were no objections. SO ORDERED. ITEM 3- APPROVAL OF MINUTES -- April 3,2001 MOTION: Commissioner Brown MOVED to approve the minutes of April 3,2001 as presented. Commissioner Amen SECONDED the motion. There were no objections. SO ORDERED. ITEM 6- OLD BUSINESS Discussion- - Library Expansion/Public Works Manager La Shot Public Works Manager La Shot was invited to speak to the Commission regarding the Library expansion. La Shot provided the Commission with a schematic plan from several years ago to use for reference purposes and answered questions the Commission had on the areas the renovation/expansion could occur. La Shot pointed out several important factors to be considered in planning for an expansion' Current new building costs are in the $200.00 per square foot range. This general estimate was based on a $1 million figure. · Reminded the Commission of additional costs that should be subtracted from this figure to give a more accurate amount. After subtracting furnishing and architect/design fees, the amount available was reduced to an estimated $750,000 and an estimated 3,600 square feet for new building expansion. · Pointed out other additional costs to be considered; ADA compliance requirements, parking requirements, electrical codes, heating system changes and boiler/mechanical room work load. The Commission then discussed possible partdng expansion options including expanding toward the Fire Station and "connecting" the City Hall parking lot with the Library lot. Commissioner Heus inquired about the general costs, advantages, disadvantages, and practicality of a daylight basement, full basement, or an unfinished basement to be used for storage. A discussion regarding the pros and cons of building a basement took place. La Shot informed the Commission basements are not typically money- saving options for a small area. In addition, the location of the 'water table could prove to be problematic. La Shot encouraged the Commission to focus on a main goal and determine whether it would be most beneficial and cost effective to build a 3,600 s.f. new addition or to make improvements in the form of remodeling. La Shot also encouraged the Commission to seek the advice of an architect once these goals have been determined. The Commission spoke at length about what the expansion/remodeling should encompass. Director Jankowska stated, in her opinion, the most pressing issue would be to remodel the existing library by providing more workspace for staff. Jankowska S'tated that while providing a larger patron area is important, the current cramped workspace should be the first improvement made and OSHA workspace requirements could possibly be a concern in the future. Jankowska also expressed her desire to see the children's area expanded and a larger storage area provided. Jankowska stated she felt an estimated $1 million can provide many improvements to the existing area. Heus reminded the Commission about a previous meeting in which ideas about storing any possible funding in the Capital Improvement Fund was discussed. Heus asked Moore if this was still a possibility and if the funds would be subjected to a 'sunset' clause. Moore was uncertain, but stated setting the money aside in the Capital Improvement Fund could be done only when a plan is established. Moore encouraged the Commission to solidify a plan that all agree would be the best use of any provided funding. The Commission spoke at length regarding the idea of moving the front desk forward to provide more staff space, moving the entrance toward the right of its current location (thus changing the children's area), and providing new ADA bathrooms and doors. Peters asked the Commission if everyone was more or less in agreement with these elements being the focus of the expansion. Heus stated she felt the focus should be on new building expansion as a "Phase I." The Commission discussed the idea of having a special meeting to further discuss these issues. LIBRARY COMMISSION MEETING MAY 1, 2001 PAGE 2 MOTION: Commissioner Heus MOVED to continue to explore the library expansion options prior to meeting with an architect/designer. Commissioner Brenckle SECONDED the motion. There were no objections. SO ORDERED. ITEM 5: REPORTS 5-a. Director- - Director Jankowska reported on the following: · The book circulation and number of library patrons is growing. · A new pricing schedule for new book purchases arrived. The new prices are significantly higher than last year and higher than what was budgeted. Jankowska expressed her concern over the new prices and spoke briefly regarding the current costs of various books and that this higher than anticipated cost might result in fewer books being purchased to enlarge the collection. · Gave an update on the new server/fire wall status. Last week a problem involving the power supply occurred. She is closely monitoring this situation and will look into this if it occurs again. Additionally, the IBM computer shut down unexpectantly last week. Jankowska explained that because there is no longer an IBM computer technician available locally, she had to call the office in Anchorage to obtain advice. She will re-test the system on Monday. Jankowska will keep the Commission informed if there are more problems. 5-b. Friends of the Library- - Commissioner Heus reported on the following: * The Friends of the Library Book Sale will take place June 1st from 9am- 5pm and on June 2~d from 9am-2pm. A Friends member Pre-Book Sale will take place May 31. A tent is being reserved and the exact location will be announced when known. · The building fund is now at approximately $70,000. · Fund raising for a new microfilm reader/printer is still taking place. Currently, nearly $450 was donated. The total cost of the printer/reader is between $4;000-$5,000. · Friends of the Library are still looking into corporate sponsorship. 5-c. City Council Liaison - - Councilman Moore provided the Commission with information regarding the last city council meeting and the status of the City Manager applicants. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None ITEM 7: NEW BUSINESS -- None ITEM 8: COMMISSIONER COMMENTS/~.UESTIONS LIBRARY COMMISSION MEETING MAY 1, 2001 PAGE 3 Commissioner Amen: Amen noticed that nothing specific was noted in the last City Council Minutes regarding the Library and its quest for expansion. Commissioner Heus' Heus expressed her appreciation on Public Works Manager La Shot's input and insight. Commissioner Brown' Brown noted she feels the discussions regarding the library expansion provided clarification and a good start. Commissioner De Forest.; De Forest commented on the lack of Library information in the most recent City of Kenai newsletter. Commissioner Brenckle~ Brenckle suggested the Commission set a date/time for the earlier suggested special meeting and May 10, 2001 at 7:30 p.m. was tentatively set, pending the approval of the City Clerk. ITEM 9' IITFO~TION Kenai City Council Action Agendas of April 4 and 18,2001. ITEM 10: ADJOURNMENT MOTION: Commissioner Amen MOVED to adjourn and Commissioner Heus SECONDED the motion. There were no objections. SO ORDERED. The meeting adjourned at 9'25 p.m. Minutes transcribed and prepared by: Sharon Gaudet Shalev, Contract Secretary LIBRARY COMMISSION MEETING MAY 1, 2001 PAGE 4 KENAI LIBRARY COMMISSION SPECIAL MEETING KENAI COMMUNITY LIBRARY ACTIVITY ROOM MAY 10, 2001 7:30 P.M. AGENDA ITEM 1' CALL TO ORDER/k ROLL CALL ITEM 2: ,,, AGENDA APPROVAL ITEM 3: OLD BUSINESS Discussion -- Proposed Library Expansion ITEM 4: ADJOURNMENT KENAI LIBRARY COMMISSION SPECIAL MEETING KENAI COMMUNITY LIBRARY ACTMTY ROOM MAY 10, 2001 7:30 P.M. CHAIR BOB PETERS, PRESIDING MINUTES ITEM 1' CALL TO ORDER/h ROLL CALL Chairman Peters called the meeting to order at approximately 7'35 p.m. The roll Was confirmed as follows' Present: Absent: Others Present: Heus, Brown, DeForest, Rodes and Peters Brenckle, Amen City Clerk Freas, Library Director Jankowska ITEM 2: AGENDA APPROVAL There were no changes to the agenda and it was approved as presented. ITEM 3: OLD BUSINESS Discussion -- Proposed Library Expansion Heus reported she met with Jankowska and took a "walk-through" of the present library facility and identified priorities, and items to consider when developing a design plan for the library. Jankowska reported she had researched information that offered some formulas to use in determining future space allocation for different activities occumng in a library based on estimated population growth for the next 20 years. From the information collected and based on a 20-year growth, the estimated space needs were determined to be approximately 7,400 s.f. and 3,500 s.f. was used as an .estimated ten-year growth base. Commission discussed priorities and considerations that could fit within those parameters. The Commission generally agreed on the following: PRIORITIES {no set order}: Visibility of public and staff Storage space for stacks Storage space for videos (should be close to the check-out counter for easy access for staff) Expanded space for staff Enlarge area for children and juvenile section (glassed-in area to accommodate visibility and aid in control of noise level) Larger area to accommodate the server, preferably close to the Library Director's office. The Commission discussed various ideas of minimal reallocating/remodeling of current library space in conjunction with a 3,500 s.f. expansion along the City Hall side of the current library building. Ideas included: Moving the juvenile and children's area into a portion of the new area closest to the front of the building; moving the staff area and checkout counter into the area now occupied by the children's book/reading area; move the videos close to the resituated staff and checkout counter area. Adding additional stacks into the remaining area of the addition. Remove/alter windowed walls of current Library Director's office and open that area for public use (genealogy), making the current staff area storage space. Use the current Director's office space for the microfilm storage and readers by removing a portion of the walls (if not load-bearing) around that office to open the area up; move the Director's office in the area of the current kitchen. Make the current staff area into a conference room for the public; make the current kitchen area, the staff area, enclosing it with a hallway. Make the current staff area into the Director's office, enclosing with a windowed wall, and keep Alaskana books there with a reading table for public reviewing the books. If new area is used for the adult collections, moving the computers may be needed, however the added expense to do that was acknowledged. CONSIDERATIONS {no set order}: Have children-level water fountain. Use current conference room more for adult activities (film club, larger TV, etc.) Will additional restrooms be needed? Move staff desks/working areas away from shelving. Will the existing furnace be adequate for the addition? Is there any restriction to the proximity of bathrooms to kitchen. Change the entryway, but not move it from the present location. Recognizing the current restrooms are ADA compliant, should the corridor into the restroom area be changed to better accommodate handicap accessibility? Whether the cost of any new furniture, shelving, etc. should be included in the $1 million was discussed. It was suggested those costs be borne by fundraisers and/or funds from the Friends of the Library. It was suggested to forward the priorities and suggestions to La Shot and an architect, however there was concern the architect be familiar with space needs of a library. It SPECIAL LIBRARY COMMISSION MEETING APRIL 10, 2001 PAGE 2 was decided a drawing be requested from La Shot to show the current building and what a 3,500 s.f. addition would be and the drawing be forwarded to the members for them to sketch out ideas and bring back to their next meeting. Because there was an earlier indication there would not be enough members available for their regular June meeting, the matter was revisited. The Commission decided to go forward with the meeting and the main discussion will be the expansion. ITEM 4: ADJOURNMENT The meeting adjourned at approximately 9'30 p.m. Minutes transcribed and prepared by: Carol L. Freas, City Clerk SPECIAL LIBRARY COMMISSION MEETING APRIL 10, 2001 PAGE 3 AGENDA KENAI CITY COUNCIL- REGULAR MEETING MAY 2, 2001 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www.ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non-. controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: ITEM C: , SCHEDULED PUBLIC COMMENTS (10 minutes) Dick Metteer -- Alaska Pork Project, Inc. PUBLIC HEARINGS Ordinance No. 1907-2001 -- Increasing Estimated Revenues and Appropriations by $16,000 in the Senior Citizens Title III Grant Fund for Operating Supplies. Resolution No. 2001-28 -- Supporting the Cook Inlet Aquaculture Association's Plan for Assistance to the Cook Inlet Fishing Community Through Fisheries Enhancement and Rehabilitation. Resolution No. 2001-29 -- Awarding the Bid to Hanson's Roofing for Kenai City Hall Roof Repairs -- 2001 for the Total Amount of $13,620. Resolution No. 2001-30 -- Transferring $7,500 in the Shop Department to Purchase Broom Cores. ITEM D: COMMISSION/COMMITTEE REPORTS l, 2. 3. 4. 5. Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission -1- , Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Convention & Visitors Bureau Board c. Alaska Municipal League Report ITEM E: MII~TES , 2. 3. 4. *Budget Work Session of April 10,2001. *Work Session of April 11,2001. *Budget Work Session of April 17, 2001. *Regular Meeting of April 18, 2001. ITEM F: CORRESPO~ENCE ITEM G: OLD BUSINESS ~ ~.e~~/~~~.~~. is cuss ion--Appr ai sal of Five Iron H ei§hts Subdi vision, Block 3. 2. . Discussion -- Inlet Woods Subdivision Lot Sale-- 53 Undeveloped Lots. ITEM I-I: NEW BUSINESS ~' . ' Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 , *Ordinance No. 1g08-2001 -- Increasing Estimated Revenues and Appropriations by $302,000 for Wastewater Planning and Design Including Plant Expansion. e *Ordinance No. 1909-2001 -- Increasing Estimated Revenues and Appropriations by $50,000 in the Water and Sewer Fund and the Gill Street Crossing Capital Project Fund for a New Water Main. Se *Ordinance No. 1910-2001 -- Amending the Definition of Hotel and Adding Definitions for "Lodge" and "Guide Service" in the Kenai Zoning Code (14.20.320). e *Ordinance No. l g 11-2001 -- Amending the Land Use Table to Add "Lodge" and "Guide Service" to the Listed Uses. . *Ordinance No. lg12-2001 -- Amending KMC 23.50.010 Employee Classifications to Include New Position Titles. ITEM I: ADMINIST~TION REPORTS ,, Mayor -2- 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Managers 7. Airport Manager ITEM J: DISCUSSION 1. Citizens (five minutes) 2. Council EX~CUTIV~ SF. SSION- To discuss personal characteristics of city manager candidates. ITEM K: ADJOURNMENT -3- AGENDA KENAI CITY COUNCIL- REGULAR MEETING MAY 16, 2001 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www, ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) Monica Heath and Mt. View Third Grade Class -- Presentation of Quilt ITEM C: PUBLIC HEARINGS . 3. 4. 5. 6. Ordinance No. 1908-2001 -- Increasing Estimated Revenues and Appropriations by $302,000 for Wastewater Planning and Design Including Plant Expansion. Ordinance No. 1909-2001 -- Increasing Estimated Revenues and Appropriations by $50,000 in the Water and Sewer Fund and the Gill Street Crossing Capital Project Fund for a New Water Main. Ordinance No. 1910-2001 -- Amending the Definition of Hotel and Adding Definitions for "Lodge" and "Guide Service" in the Kenai Zoning Code (14.20.320). Ordinance No. 1911-2001 -- Am_ending the Land Use Table to Add "Lodge" and "Guide Service" to the Listed Uses. Ordinance No. 1912-2001 -- Amending KMC 23.50.010 Employee Classifications to Include New Position Titles. Resolution No. 2001-31 -- Awarding the Bid to Tri City's Construction, Inc. for Left Hansen Memorial Park Sidewalks-2001 for the Total Amount of $14,040. -1- ITEM D: le 2. 3. 4. 5. 6. 7. ITEM E: le ITEM F: ITEM G: ITEM H: 3. ITEM I: , 2. 3. 4. -2- Resolution No. 2001-32 -- Awarding a Contract for Planning Services for the City of Kenai Comprehensive Plan to Kevin Waring Associates for the Total Not-To-Exceed Amount of $79,748. Resolution No. 2001-33 -- Supporting the Efforts of the Alaska Pork Project, Inc. in Seeking and Acquiring Fund for the Development of a Business Plan. COMMISSION/COMMITTEE REPORTS Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Convention & Visitors Bureau Board c. Alaska Municipal League Report ~TES *Regular Meeting of May 2,2001. CORRESPONDENCE OLD BUSINESS NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 *Ordinance No. 1913-2001 -- Adopting the Annual Budget for the Fiscal Year Commencing July 1,2001 and Ending June 30, 2002. Approval-- Special Use Permit/Kenai Municipal Airport-- ATM Machine/Reean D. Pitts, ADMINISTRATION REPORTS Mayor City Manager Attorney City Clerk , Finance Director Public Works Managers Airport Manager ITEM J: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION- None Scheduled ITEM K: ADJOUR//MENT , , , -3-