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Home My WebLink About2001-07-03 Library Commission Packet KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM JULY 3, 2001 7:30 P.M. AGENDA ITEM 1: CALL TO ORDER/k ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MINUTES -- June 5, 2001 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: REPORTS ao ITEM 6: Director Friends of the Library City Council Liaison OLD BUSINESS ao Discussion -- Proposed Library Expansion ITEM 7: NEW BUSINESS ITEM 8: COMMISSIONER COMMENTS/OUESTION_.~ ITEM 9: INFORMATION ao Kenai City Council Action Agendas of June 6 and 20, 2001. ITEM 10: ADJOURNMENT KENAI LIBRARY COMMISSION KEN~ COMMUNITY LIBRARY ACTMTY ROOM JUNE 5, 2001 7:30 P.M. AGENDA ITEM 1' CALL TO ORDER/h ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3' APPROVAL OF MINUTES May 1,2001 Regular Meeting Minutes May 10, 2001 Special Meeting Minutes ITEM 4: PERSONS SCHEDULED TO BE HEAleD ITEM 5: REPORTS Director Friends of the Library City Council Liaison ITEM 6' OLD BUSINESS a, Discussion -- Library Expansion ITEM 7: NEW BUSINESS ITEM 8: COMMISSIONER COMMENTS/QUF~TION_.~ ITEM 9: I,NFO~TION Kenai City Council Action Agendas of May 2 and May 16,2001. ITEM 10: ADJOURNMENT KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTMTY ROOM JlnTE 5, 2001 7:30 P.M. CHAIRMAN BOB PETERS, PRESIDING MINUTES ITEM 1: CALL TO ORDER/l~ ROLL CALL Chairman Peters called the meeting to order at 7'30 p.m. and the roll was confirmed as follows: Present: Absent: Others Present: Public: Peters, Amen, Brenckle, Brown, DeForest, Rodes Heus Councilman Moore, Director Jankowska, Contract Secretary Shalev Ethel Clausen ITEM 2: AGENDA APPROVAL MOTION: Commissioner Brenckle MOVED to approve the agenda as presented. Commissioner Brown S~ONDED the motion. There were no objections. SO ORDE~D. ITEM 3: APPROVAL OF MINUTES -- May 1,2001 and May 10, 2001 Commissioner Rodes requested a change in the meeting minutes of May 1,2001 to reflect her as present. MOTION: Commissioner Brown MOVED to approve the amended minutes of May 1,2001 and the Special Meeting minutes of May 10, 2001. Commissioner Brenckle SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD- -None ITEM 5: REPORTS 5-a. Director-- Director Jankowska reported on the following: · The Summer Reading Program is scheduled to begin June 11,2001. The focus this year will be on bugs and insects. A beginning Internet class will be offered this summer. The class will be offered one Monday a month with the first class to be held June 11,2001 from 6'30- 8p.m. This will be an introductory course. Upon final budget approval, the part-time library assistant position will be upgraded to full-time. Jankowska will update the Commission when final information regarding this position is known. · A new janitorial contract will be open for bid June 7, 2001. Several potential bidders have done a walk-through to assess janitorial needs. Depending on the overall cost of the bids, more money may need to be requested to cover this expense. As a follow-up on the firewall issue from several meetings ago, dankowska has determined the firewall is in good operating condition. The refund from E-Rate will be used toward the purchase of two new computers for public use. Further discussion followed regarding E-Rate methods of payment and the refund process. Jankowska also informed the Commission that in order to receive this refund, the library must indicate its awareness and willingness to comply with f~tering guidelines. At this point, no set rules regarding filtering have been set forth. · Two new tables have been ordered for the juvenile section. · Jankowska provided the commission with two new brochures. One brochure is aimed toward advertising the upcoming library courses. The second brochure is aimed toward tourists; the Visitors Center will be provided with this brochure. · Jankowska will be in San Francisco for a Library Conference June 13-19, 2001. 5-b. Friends of the Library -- Commissioner Brown reported on the following: The Friends of the Library Book Sale was a great success. Approximately 180 boxes of books were brought in from storage at the EDD and all were either sold or donated to a local used bookstore. The sale generated approximately $1,900.00. 5-~. City Council Lhison -- Councilman Moore provided a recap of city council meeting events and general information regarding the new city manager. ITEM 6' OLD BUSINESS ,, -a o Discussion -- Library Expansion The Commission continued its discussion and ideas from the May 10, 2001 Special Meeting regarding the 3,500 s.f. expansion of the library along the City Hall side of the current library building. After lengthy discussion, the Commission came to the following conclusions: · The cost of new furniture should not be factored into the overall $1 million expansion bid. · The costs of furnishings and shelving might be able to be paid with funds from Friends of the Library. Commissioner Brown will approach the Friends to make this request. · The Commission would like to invite the new city manager to a commission meeting after she begins in July. Upon her arrival, the Commission would like to take time to update her on the current status of various library issues and projects, including the expansion. LIBRARY COMMISSION MEETING JUNE 5,2001 PAGE 2 · The Com~ssion would like to take the ideas brought forth from the Special Meeting to Public Works Manager La Shot and an architect for drawings and ideas to be formulated. ITEM 7: NEW BUSINESS -- None ITEM 8: COMMISSIONER COMMENTS/(~UESTIONS · Commissioner Brown will approach the Friends of the Library at the next meeting to speak to them regarding their willingness to donate money for furniture. · Commissioner DeForest asked Councilman Moore to mention to Council the library had over 7,000 patrons come through the library last month. This is a large number and even more are expected during the upcoming mid-summer months. * The entire commission wished to give a huge thanks to the Friends of the Library for their support and successful fundraising efforts. ITEM 9: IKFO~TION Kenai City Council Action Agendas of May 2 and May 16,2001. ITEM 10: ADJOURNMENT MOTION: Commissioner Brown MOVED to adjourn and Commissioner Amen SECONDED the motion. There were no objections. SO ORDERED. The meeting adjourned at 8:45 p.m. Minutes transcribed and prepared by: Sharon Gaudet Shalev, Contract Secretary LIBRARY COMMISSION MEETING JUNE 5,2001 PAGE 3 AGENDA KENAI CITY COUNC~- REGULAR MEETING JUNE 6, 2001 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www, ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) ITEM C: 2. 3. 4. 5. 6. PUBLIC HEARINGS Ordinance No. 1913-2001 -- Adopting the Annual Budget for the Fiscal Year Commencing July 1,2001 and Ending June 30, 2002. Resolution No. 2001-34 -- Fixing the Rate of Levy of Property Tax for the Fiscal Year Commencing July 1,2001 and Ending June 30, 2002. Resolution No. 2001-35 -- Transferring $7,200 in the General Fund Shop for Purchase of Grader Tires. Resolution No. 2001-36 -- Transferring $19,870 in the Street Improvements Capital Project Fund for Engineering the Mission, Cook, Upland and Main Improvement Project. Resolution No. 2001-37-- Transferring $9,420 in the General Fund to Purchase Communications Department Office Furniture. Resolution No. 2001-38 -- Awarding the Bid to Air Tek, Inc. for Kenai Airport Terminal Fluorescent Light Repair and Replacement - 2001 for the Basic Bed of $9,765.00 Plus Additive Alternates 1, 2 and 3 at $29,$04.00 for a Total of $39,269.00. . *Transfer of Liquor License -- Transfer From to Schilling Alaska, Inc., d/b/a Uptown Motel/Louie's to Same Corporation Owned by Different Share Holders. -1- ITEM D: . 2. 3. 4. 5. 6. 7. ITEM E: le , ITEM F: ITEM G: ITEM H: Xe . e e Se COMMISSION! COMMITTEE REPORTS Council on Aging Airport Commission Harbor Commission Library Commission Parks is Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Convention & Visitors Bureau Board c. Alaska Municipal League Report MINUTES *Regular Meeting of May 16, 2001. *Special Meeting of May 30, 2001. CORRESPONDENCE OLD BUSINESS NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 *Ordinance No. 1914-2001 -- Increasing Estimated Revenues and Appropriations by $1,635,000 in the General Fund for Transfer to the Multipurpose Facility Capital Project Fund and the Skateboard Park Capital Project Fund. *Ordinance No. 1915-2001 -- A~ending KMC 14.20.321 (Bed and Breakfast Establishments) to Provide: 1) That Applicants Must Provide Evidence of Being Current on All City Obligations Prior to Issuance of a Permit; 2) To Provide for an Annual/Report Summarizing On-Site Activity for the Year; 3) Setting Forth Standards for Revocation of Conditional Use Permits for Non-Compliance with the Terms of the Permit, Violations of the Kenai Zoning Code, or Delinquency in City Obligations. *Ordinance No. 1916-2001 -- Amending KMC 14.20.150 (Conditional Uses} to Provide: 1) That Applicants Must Provide Evidence of Being Current on All City Obligations Prior to Issuance of a Permit; 2) To Provide for an Annual Report Summarizing On-Site Activity for the Year; 3) Setting Forth Standards for Revocation of Conditional Use Permits for Non-Compliance with the Terms of the Permit, Violations of the Kenai -2- . Zoning Code, or Delinquency in City Obligations. *Ordinance No. 1917-2001 -- Increasing Estimated Revenues and Appropriations by $3,562.50 in the General Fund for Police Department Small Tools. , . *Ordinance No. 1918-2001 -- Increasing Estimated Revenues and Appropriations by $50,000 in the Bridge Access Road Water and Sewer Capital Project Fund. *Ordinance No. 1919-2001 -- Increasing Estimated Revenues and Appropriations by $30,000 in the Water and Sewer Fund and the Gill Street Crossing Capital Project Fund for a New Water Main. ITEM I: ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Managers 7. Airport Manager ITEM J: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION- None Scheduled ITEM K: ADJOURNMENT -3- AGENDA KENAI CITY COUNCIL- REGULAR MEETING ~ 20, 2001 7:00 P.M. KENAI CITY COUNCIL CHAMBERS httD:// ww. ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance . 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk {*) are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: o ITEM C: SCHEDULED PUBLIC COMMENTS (10 minutes) Jim Bielefeld -- Peninsula Air Fair Update PUBLIC HEARINGS . Ord/nance No. 1914-2001 -- Increasing Estimated Revenues and Appropriations by $1,635,000 in the General Fund for Transfer to the Multipurpose Facility Capital Project Fund and the Skateboard Park Capital Project Fund. Substitute Ordinance No. 1914-2001 -- Increasing Estimated Revenues and Appropriations by $1,745,000 in the General Fund For Transfer to the Multipurpose Facility Capital Project Fund and the Skateboard Park Capital Project Fund. , Ordinance No. 1915-2001 -- Amending KMC 14.20.321 (Bed and Breakfast Establishments) to Provide: 1) That Applicants Must Provide Evidence of Being Current on All City Obligations Prior to Issuance of a Permit; 2) To Provide for an Annual/Report Summarizing On-Site Activity for the Year; 3) Setting Forth Standards for Revocation of Conditional Use Permits for Non-Compliance with the Terms of the Permit, Violations of the Kens./Zoning Code, or Delinquency in City Obligations. e Ordinance No. 1916-2001--Amending KMC 14.20.150 (Conditional Uses)to Provide: 1) That Applicants Must Provide Evidence of Being Current on All City Obligation~ Prior to Ia~uance of a Permit; 2} To Provide for an Annual Report Summ~g On-Site Activity for the Year; 31 Setting Forth Standards for Revocation of Conditional Use Permits for Non-Compliance with the Terms of the Permit, Violations of the Kenai Zoning Code, or Delinquency in City Obligations. -1- o 8. 9. 10. 11. 12. 13. 14. 15. ' 16. Ordinance No. 1917-2001 -- Increasing Estimated Revenues and Appropriations by $3,562.50 in the General Fund for Police Department Small Tools. Ordinance No. 1918-2001 -- Increasing Estimated Revenues and Appropriations by $50,000 in the Bridge Access Road Water and Sewer Capital Project Fund. Ordinance No. 1919-2001 -- Increasing Estimated Revenues and Appropriations by $30,000 in the Water and Sewer Fund and the Gill Street Crossing Capital Project Fund for a New Water Main. a, Substitute Ordinance No. 1919-2001 -- Increasing Estimated Revenues and appropriations by $41,000 in the Water and Sewer Fund and the Gill Street Crossing Capital Project Fund for a New Water Main. Resolution No. 2001-39 -- Awarding Janitorial Contracts for the City Administration Building and the Kenai Community Library to Integrity Janitorial Company for the Period July 1,2001 Through June 30, 2002. Resolution No. 2001-40 -- Awarding a Contract for Professional Engineering Services for the Project Entitled Wastewater Facility Master Plan to CH2M Hill for the Not-to-Exceed Amount of $275,000. Resolution No. 2001-41 -- Transferring $12,089 in the Water and Sewer Special Revenue Fund to Increase Funds Available to Purchase a Steam Generator. Resolution No. 2001-42 -- Transferring $15,000 in the Airport Land System Special Revenue Fund for Soil Excavation and Testing at the Jet Fuel Facility. Resolution No. 2001-43 -- Awarding the Bid to Bob's Services, Inc. for a Steam Generator-2001 for the Total Amount of $71,982. Resolution No. 2001-44 -- Approving a Contract to Peninsula Construction, Inc. for the Project Entitled, "Mission Avenue, Cook Avenue, Upland Street and Main Street -- Street Improvements" for the Total Amount of $162,952.10. Resolution No. 2001-45 -- Awarding a Contract to Harbor Enterprises, Inc., d/b/a Kenai Petrol Express for Furnishing and Dispensing Unleaded Fuel at the Service Station Located at 11152 Kenai Spur Highway. l~solution No. 2001-46 -- Awarding Contracts to Doyle's Fuel Service, Inc. to Furnish and Deliver Unleaded Fuel and to Harbor Enterprises, Inc., d/b/a Alaska Oil Sales to Furnish and Deliver Diesel Fuel No. 1 and No. 2. Resolution No. 2001-47 -- Awarding a Contract to Blazy Construction for the Project Entitled, "Multipurpose Facility Refrigeration 2001" for the Basic Bid Plus All Alternates for the Total Amount of $1,231,986. Resolution No. 2001-48 -- Approving an Amendment Adding Construction Administration and Inspection Services to Architects Alaska/Klauder & Co. Associated Architect's Professional Services Agreement on the Project Entitled, "Multipurpose Facility Refrigeration 2001" for the Not-to-Exceed Amount of $59,500. -2- 17. ITEM D: , 2. 3. 4. 5. 6. 7. ITEM E: o ITEM F: ITEM G: ITEM H: , , , 10. 11. *Liquor License Transfer -- Uptown Motel/Louie's; Schilling Alaska Inc., Stock Transfer. COMMISSION/COMMITTEE REPORTS Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Convention 8; Visitors Bureau Board c. Alaska Municipal League Report MINUTES *Regular Meeting of June 6, 2001. CORRESPONDENCE OLD BUSINESS NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 *Ordinance No. 1920-2001 -- Increasing Estimated Revenues and Appropriations by $21,000 in the Airport Land System Special Revenue Fund, the General Fund and the Bridge Access/Frontage Water Main Capital Projects Fund. Approval -- Kenai Municipal Airport Logo Approval-- ERA Aviation Lease Renewal/2001-2006. Approval-- Assignment of Lease -- Dan Roberts to Pingo Properties, Inc. and Geoffrey M. Graves, Individually/Lot 6A, Block 1, Gusty Subdivision No. 4. Approval -- Sublease Agreement -- Robert j. Johnson to Mitchell's Auto and Truck Repair, Inc./Lot 5, Block 5, General Aviation Apron. Approval -- Approval of Capital Project -- Water Lines in Support of FAA Tract; Tract C, Daubenspeck; and BOR Restricted Airport Lands Tract. Approval -- Sale of Lots 18, 19, 20, 26 & 27, Block 12, Inlet Woods Subdivision -- Sale Brochure. Approval-- Sale of Lot 12, Block 13 and Lot 8, Block 11, Inlet Woods Subdivision -- Sale Brochure. Approval -- Kenai Spur Unity Trail Easement (Near Beaver Creek). -3- ITEM I: ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Managers 7. Airport Manager ITEM J: D,I,,S,,,CUSSION 1. Citizens (five minutes) 2. Council .EXECUTIVE SESSION- None Scheduled ITEM K: ADJOURNMENT -4-