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Home My WebLink About2001-09-04 Library Commission Packet KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTMTY ROOM SEPTEMBER 4, 2001 7:30 P.M. AGENDA ITEM 1' CALL TO ORDER & ROLL CALL ITEM 2' AGENDA APPROVAL ITEM 3: APPROVAL OF MINUTES -- August 7, 2001 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5' REPORTS ao Director Friends of the Library City Council Liaison ITEM 6' OLD BUSINESS ao Discussion -- Library Renovation/Addition ITEM 7: NEW BUSINESS ITEM 8- COMMISSIONER COMMENTS/0UESTIONS ITEM 9' INFORMATION ao Kenai City Council Action Agendas of August 1 and 15,2001. ITEM 10' ADJOURNMENT KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM AUGUST 7, 2001 7:30 P.M. AGENDA ITEM 1' CALL TO ORDER/h ROLL CALL ITEM 2' AGENDA APPROVAL ITEM 3' APPROVAL OF MINUTES -- July 3,2001 ITEM 4: PERSONS SCHEDULED TO BE HEARD ao Linda Snow, City ManaEer-- Introduction ITEM 5' REPORTS a. Director Friends of the Library City Council Liaison ITEM 5' OLD BUSINESS ao DiscusSion -- Library Expansion/Public Works Manager La Shot and Architect Bill Kluge ITEM 7' NEW BUSINESS ITEM 8: COMMISSIONER COMMENTS/QUESTIONS ITEM 9: INFORMATION Kenai City Council Action Agendas of July 5 and 18, 2001. ITEM 10' ADJOURNMENT KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTMTY ROOM AUGUST 7, 2001 7:30 P.M. CHAIRMAN BOB PETERS, PRESIDING MINUTES ITEM 1: CALL TO ORDER/h ROLL CALL C'hairman Peters called the meeting to order at approximately 7'30 p.m. and the roll was confirmed as follows: Present: Absent: Others Present: Public: Peters, Brenckle, DeForest, Rodes, Heus, Brown Amen City Manager Snow, Public Works Manager LaShot, Bill Kluge, Department Assistant Harris Ethel Clausen ITEM 2: AGENDA APPROVAL MOTION: Commissioner Brenckle MOVED to approve the agenda as presented and Commissioner Brown SECONDED the motion. There were no objections. ORDERED. SO ITEM 3: APPROVAL OF MINUTES -- July 3,2001 MOTION: Commissioner Brenckle MOVED to approve the minutes as presented and Commissioner Brown SECONDED the motion There were no objections. ORDERED. SO ITEM 4: PERSONS SCHEDULED TO BE HEARD Linda Snow, City Manager- Introduction Commissioner DeForest provided City Manager Snow with a brief history on the evolution of the Kenai Library and expansion proposals and projects. Additionally, Chairman Peters provided a history of past funding proposals including past bond issues and a general explanation of the functions of The Friends of the Library. City Manager Snow provided the Commission with a brief description of the Petersburg library and stated she would be available and happy to assist if needed. ITEM 5: REPORTS Director-- Director Jankowska reported on the following' · The library received a letter of commitment regarding E-Rate funding. The letter was received almost a month late; Jankowska will investigate the consequences from its late arrival. The library received the first $1,600.00 installment from a state grant. This money will be appropriated to a book fund. · A new 3M book sensitizer/de-sensitizer was installed. Normally, a representative installs the equipment, but to avoid the substantial fee, the installation was done in house. · New shelves and tables have been purchased and will be set up in the near future. · The re-upholstering of chairs will begin soon. 5-b. Friends of the Library-- Commissioner Brown reported the following: · The October Raffle is currently being planned. The raffle will most likely be held the weekend before Halloween. 5-c. City Council Liaison -- Councilman Moore reported the following: · Spoke briefly to the Commission regarding the library expansion. He reminded the Commission that a future council might not consider any projects planned and currently considered. Moore also stated that $ lmillion is on the table and it is up to the Library Commission to plan for its use. ITEM 6: OLD BUSINESS Discussion -- Library Expansion/Public Works Manager La Shot and Architect Bill Kluge Public Works Manager La Shot introduced Architect Bill Kluge. La Shot stated Kluge is not under contract with the city at this time and is attending the meeting to gather information regarding the expansion project. The information will be used toward a draft expansion plan. Once a draft is drawn, it will be presented to City Council and the Commission for review. La Shot also stated that, prior to any actual labor, a request to Council would be done to appropriate funds for the plans to be drawn. Kluge provided the following recommendations and observations: · Encouraged the Commission to consider the idea of a Master Plan as the more detailed and thought out the plan, the more consideration it is given. · If a basement (or daylight basement) is to be considered, the underground water table will need to be carefully inspected. · An elevator (or elevator shaft) should be considered. Kluge explained that if future expansions are done, it will most likely be expanded toward a second story and those costs should be kept in mind. The Commission compared the benefits and downfalls of elevators, dumbwaiters, and ramps. Jankowska provided Kluge with a copy of Public Libraries Space Needs. This information provided library space standards. Kluge said he would look into this. LIBRARY COMMISSION MEETING AUGUST 7,2001 PAGE 2 · Heus spoke briefly regarding The Holt Study. Peters stated he would locate a copy of this study for Snow and Kluge. · A discussion involving the library operating budget and the population base took place. Jankowska stated she has had difficulty in the past locating current census figures and projection demographics. It was stated that the City of Kenai administration should be able to locate this infomation for her. · Kluge stated he would provide an economical plan that stays within the $1 million range. Additionally, he can draw up a grander plan for future reference or to be used as part of a Master Plan. Upon completion, copies will be sent to the Commission for review and comment. ITEM 7: NEW BUSINESS -- None ITEM 8' ,,, COMMISSIONER COMMENTS/QUESTIONS Brenckle -- Thanked Snow for her interest and support. Rodes -- Thanks for all coming together to create plan. DeForest -- Thanks for all working together. Heus -- Thanked Snow and the Commission for working together. Brown -- Noted the next Friends of the Library meeting was scheduled for August 20, 2001 and also thanked Snow for her interest and support. ITEM 9' INFORMATION 9-a. Kenai City Council Action Agendas of July 5 and 18, 2001. ITEM 10: ADJOURNMENT MOTION: Commissioner Brenckle MOVED to adjourn and Commissioner Brown SECONDED the motion. There were no objections. SO ORDERED. ..:, The meeting adjourned at approximately 9'15 p.m. Minutes transcribed and prepared by: Sharon Harris, Department Assistant LIBRARY COMMISSION MEETING AUGUST 7,2001 PAGE 3 ARCHITlrCTLJRE · INT£RIORS ° GRAPHIC5 August 20, 2001 Jack LaShot, Public Works Manager City of Kenai 210 Fidalgo, Suite 200 Kenai, Alaska 99611 RE: KENAI COMMUNII'Y LIBRARY RENOVATION/ADDITION SCHEMATIC PHASE SERVICES Dear Mr. LaShot: As requested, we have considered items discussed, reviewed information provided and prepared a proposal for the referenced project. Guidelines, for our design effort, that have been provided by the City, includes Public Library Space Needs by Anclers C. Dahlgren, Planning for a New Generation of Public Library Building by Gerard B. McCabe and Library Space Planning by Ruth A. Fraley/Carol Lee Anderson. Our scope of work shall include the following' · Meet with the Library Commission to further define spatial needs, goals and objectives. · As-Built existing conditions. · Develop a "Master Plan" that looks to future needs, as well as present, and maximizes use of the existing property. · Produce schematic level drawings that depict what renovations and additions may be provided within a one million dollar construction budget. Drawings st3all include a site plan, floor plans, exterior elevations, building sections and a three-dimensional rendering. · Provide a schematic level professional cost estimate for the proposed renovation and addition. We propose to provide the above scope of work for a lump sum amount of $18,612. This fee breaks down as follows: Principal Architect Intern Architect CAD Technician Clerical 32 Hrs. @ $105/Hr. 40 Hrs. @ $ 60/Hr. 80 Hrs. @ $ 55/Hr. 24 Hrs. @ $ 40/Hr. Mechanical Engineering Electrical Engineering Structural Engineering Professional Cost Estimate Three-Dimensional Rendering Total Fee $3,360 2,400 4,400 · 96O 985 985 1,012 2,650 1,860 S 18,612 20 --:-~AOING BAY RIDAID. SUITE -2r-] ,<ENAI..~LA-qKA '-~c:j6 ] ] 90'7) 2.q2-2~g8 -&X (cJ07) 28-~-gOB3 ~_X,' :.tL.-[SK.4.Y PROFESSIO.Y.-.tL Fr_R3I PRO VIDI2¥G SER ~,TCES SI,,'CE 1984 August 20, 2001. Jack LaShot, Public Works Manager RE: KENAI COMMUNITY LIBRARY RENOVATION/ADDITION Page 2 of 2 The above fee includes all reimbursables including up to ten copies of the final documents. We are prepared to commence with this effort in September upon receipt of a notice to proceed. If you have any questions or need additional information, feel free to call. Thank you for the opportunity to provide professional services on this project. Sincerely, KLUGE & ASSOCIATES Bill Kluge, Pr}.~;~ipat Ar¢l~itect BK:tw AGENDA KENAI CITY COUNCIL- REGUIAR M]~ETING AUGUST 1, 2001 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www, ci.kena_i.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) . ITEM C: .,. Chris Degernes, Parks/k Outdoor Recreation -- Boat Launch Ramp PUBLIC HEARINGS Ordinance No. 1922-2001 -- Increasing Estimated Revenues and Appropriations by $1,000 in the General Fund Fire Department for a Donation From Unocal Oil & Gas and the Kenai Fire Fighters Association to Purchase Equipment. Resolution No. 2001-59 -- Declaring Equipment, Supplies and Materials Surplus or Obsolete. Resolution No. 2001-60 -- Awarding the Bid to Seekins Ford for an Airport 3/4-Ton 4x4 Extended Cab Pick-Up Truck for the Total Amount of $24,701 and to Kenai Chrysler Center for a Building Department Utility Vehicle for the Total Amount of $22,048. Resolution No. 2001-61 -- Establishing the Authorized Signatures for Withdrawal From Depositories of Mumcipal Funds. ITEM D' COMMISSION/COMMITTEE REPORTS o 2. 3. 4. 5. Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Com~n~ssions and Committees a. Beautification Committee b. Kenai Convention & Visitors Bureau Board c. Alaska Municipal League Report ITEM E: MINUTES . *Regular Meeting of July 18,2001. ITEM F: CORRF~PONDENCE ITEM G: OLD BUSINESS ITEM H: NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 , *Ordinance No. 1923-2001 -- Increasing Estimated Revenues and Appropriations by $3,562.50 in the General Fund for Pohce Department Tools. , *Ordinance No. 1924-2001 -- Increasing Estimated Revenues and Appropriations by $20,000 in the Comprehensive Plan Capital Project Fund for an EDA Grant. , *Ordinance No. 1925-2001 -- Amending the Kenai Municipal Code by Adding Chapter 8.20, Prohibiting the Use and Sale of Fireworks Within the City, Except for Authorized Fireworks Displays. ITEM I: ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Managers 7. Airport Manager ITEM J: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION- None Scheduled ITEM K: ADJOURNMENT AGENDA KENAI CITY COUNCIL- REGULAR MEETING AUGUST 15, 2001 7:00 P.M. KEN~ CITY COUNCIL CHAMBERS http' //www. ci.kenai.ak.us ITEM A: ., , CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *Ail items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) ITEM C: . o PUBLIC HEARINGS Ordinance No. 1923-2001 -- Increasing Estimated Revenues and Appropriations by $3,562.50 in the General Fund for Police Department Tools. Ordinance No. 1924-2001 -- Increasing Estimated Revenues and Appropriations by $20,000 in the Comprehensive Plan Capital Project Fund for an EDA Grant. Ordinance No. 1925-2001 -- Amending the Kenai Municipal Code by Adding Chapter 8.20, Prohibiting the Use and Sale of Fireworks Within the City, Except for Authorized Fireworks Displays. ITEM D: COMMISSION/COMMITTEE REPORTS . 2. 3. 4. 5. 6. /. Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee -1- bo Kenai Convention & Visitors Bureau Board Alaska Municipal League Report ITEM E: MINUTES le *Regular Meeting of August 1,2001. ITEM F: CORRESPONDENCE ITEM G: OLD BUSINESS ITEM H: NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 o *Ordinance No. 1926-01 -- Appropriating a $1,500 Donation From Kenai Elks Lodge #2425 for Recreational Equipment. o *Ordinance No. 1927-01 -- Increasing Estimated Revenues and Appropriations By $6,300 in the General Fund for a Library Grant From the State of Alaska. . *Ordinance No. 1928-01 -- Finding that Certain Foreclosed Properties Are Not Needed for a Public Purpose and May be Sold. . *Ordinance No. 1929-01 -- Amending the Requirements in KMC 9.10 Regarding Collection and Disposal of Garbage/Refuse in the City of Kenai. , *Ordinance No. 1930-01 -- Increasing Estimated Revenues and Appropriations by $183,000 in the Bridge Access/Frontage Water Main Capital Project Fund. Approval -- Special Use Permit/R&J Seafoods -- A Portion of the Southeast Section of the Boating Facility'Parking Lot. Discussion-- Kenai Peninsula Borough Ordinance No. 2001-29 -- Amending KPB Chapter 2.40 Regarding Planning Commission Membership and Apportionment. Discussion -- Lower Kenai River Boat Launch Draft Resolution of Support Discussion -- Left Hansen Memorial Park Policy/Placement of Memorial -2- ITEM I: ADMINISTRATION REPORTS 1. Ma.vor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Managers 7. Airport Manager ITEM J: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION- None Scheduled ITEM K: ADJOURNMENT -3-