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Home My WebLink About2001-10-02 Library Commission Packet KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM OCTOBER 2, 2001 7:30 P.M. AGENDA ITEM 1' CALL TO ORDER/l~ ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MINUTES -- September 4, 2001 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5' REPORTS ao ITEM 6: Director Friends of the Library City Council Liaison OLD BUSINESS ITEM 7: NEW BUSINESS a, ITEM 8- Discussion -- Amendments to Library Regulations COMMISSIONER COMMENTS/OUESTIONS ITEM 9: INFORMATION ao Kenai City Council Action Agendas of September 5 and 19,2001. ITEM 10' ADJOURNMENT KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM SEPTEMBER 4, 2001 7:30 P.M. AGENDA ITEM 1' CALL TO ORDER/h ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3' APPROVAL OF MINUTES -- August 7, 2001 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5' REPORTS Director Friends of the Library City Council Liaison ITEM 6: OLD BUSINESS Discussion -- Library Renovation/Addition ITEM 7: NEW BUSINESS ITEM 8- COMMISSIONER COMMENTS/QUESTIONS ITEM 9. INFORMATION Kenai City Council Action Agendas of August 1 and 15, 2001. ITEM 10: ADJOURNMENT KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTMTY ROOM SEPTEMBER 4~ 2001 7:30 P.M. CHAIRMAN BOB PETERS, PRESIDING MINUTES ITEM 1: CALL TO ORDER/h ROLL CALL Chairman Peters called the meeting to order at 7:35 p.m. confirmed as follows: The roll was taken and Present: Absent: Others Present: Peters, Brenckle, DeForest, Brown, Amen Rodes, Heus Library Director Jankowska, Department Assistant Harris ITEM 2: AGENDA APPROVAL MOTION: Commissioner Brenckle MOVED to approve the agenda as presented. Commissioner Amen SECONDED the motion.. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MINUTES -- August 7, 2001 MOTION: Commissioner Brown MOVED to approve the minutes as presented. Commissioner Brenckle SECONDED the motion~ There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD--None ITEM 5: REPORTS 5-a. Director--Director Jankowska reported on the following: · The previous library janitors terminated their contract by mutual agreement; a new janitorial service was hired. · Jankowska participated in a meeting of peninsula librarians. During this meeting, a substantial amount of time was dedicated to discussing the E-Rate/filtering issue. Jankowska stated filtering companies do not reveal what materials would be filtered, though it is known images are not filtered. All computers, including staff computers, must be filtered. Jankowska stated she would suggest opting only for the telephone discount and pay a regular rate for Intemet services. · The Alaskana Collection has been added as a new project. Books that were out of circulation for a long period of time would require new bar codes and preservation treatment prior to being added to the collection. The idea of establishing a film club is progressing. The library will purchase a new TV, DVD player, and VCR. Jankowska will update the Commission when more is known. · Provided the Commission with passwords and User ID's to access Alaska Statewide Databases. Jank°wska explained that Alaska residents are able to access this information without user ID and passwords if using an Alaska based server. A nationally based server cannot recognize the location and requires passwords for access. The public will have complete access to these databases. The Intemet classes are continuing every second Monday. Public turnout has been good. be sold. 2001. Friends of the Library--Commissioner Brown reported on the following: Raffle tickets for the October 26 &.27, 2001 dinner and dance continue to The Friends of the Library Christmas dinner will be held December 13, Friends of the Library passed a resolution at their last meeting earmarking $50,000 towards library improvements and furnishings. 5-c. City Council Liaison--Councilman Moore discussed City Council meeting topics, including: The prison proposal · State matching grant · Capital Project report ITEM 6: OLD BUSINESS 6-a. Discussion -- Library Renovation/Addition The Commission discussed the Library improvement issue, reviewed the Kluge library proposal, and briefly discussed scope of work generalities. MOTION: Commissioner Brenckle MOVED to forward the Kluge Library renovation/addition schematic phase proposal to City Council as presented. The Commission has no objections to the proposal. Commissioner Brown SECONDED the motion. VOTE: Peters Amen Rodes Yes Yes DeForest Yes Heus Absent Absent MOTION PASSED UNANIMOUSLY. LIBRARY COMMISSION MEETING SEPTEMBER 4, 2001 PAGE 2 ITEM 7: NEW BUSINESS -- None ITEM 8: COMMISSIONER COMMENTS/QUESTIONS Brenckle: Brenckle stated she is impressed with the raffle ticket/fund raising enthusiasm shown by The Friends of the Library. Additionally, she wished to thank them for the $50,000 furnishings donation. DeForest: progressing. DeForest stated she is happy to see the library improvements ~men: Amen thanked The Friends of the Library for their donation. Peters: Peters stated he will not be attending the next meeting and also wished to remind the Commission of the October 27, 2001 City of Kenai Comprehensive Plan meeting to be held at the Senior Center. ITEM 9: INFORMATION 9-a. Kenai City Council Action Agendas of August 1 and 15,2001. ITEM 10: ADJOURNMENT MOTION: Commissioner Amen MOVED to adjourn and Commissioner Brenckle SECONDED the motion. There were no objections. SO ORDERED. The meeting adjourned at 8:30 p.m. Minutes prepared and transcribed by: Sharon Harris, Department Assistant LIBRARY COMMISSION MEETING SEPTEMBER 4,2001 PAGE 3 ' iBRARY REGULATIONS AND POLICIES LIBRARY REGULATIONS 1. BORROWERS' CARDS a. All transactions will require the presence of a valid library identification card which will be issued to a resident filing an application, and accepting responsibility for the usage thereof. No card will be issued to a minor under eighteen (18) years of age unless the application, and acceptance of responsibility, is signed by the minor and also by a parent or legal guardian. The responsible adult must be a current cardholder and be willing to assume the responsibility for the minor for misuse or abuse of the privileges of library usage. b. Upon application for a card, the borrower will be permitted to check out one (1) item. After receiving the card through the mail, the borrower may check out as many as four (4) items each library visit if all materials previously loaned have been returned and no fines, charges, or penalties are noted on library records. c. Where privileges have been suspended on a card of a minor, privileges on a card of a parent or legal guardian with legal custody of the minor may be suspended by giving prior written notice of suspension to such parent or a legal guardian at the address on the library record, and will remain in effect until the overdue materials have been returned, and/or the fines, charges, or penalties on the suspended card have been paid in full. (Amended during 7-7-99 supplement, 12-1-00 supplement) 2. FINES a. Ten cents ($0.10) per day on four (4) week books. b. Twenty-five cents ($0.25) per day on fourteen (14) day books and/or other library materials such as maps, periodicals or AV materials. c. [FIVE DOLLARS ($5.00)] Three dollare ($3.00) per day on nonbook materials such as videos, DVDs, cassette players, screens or projectors. (Amended during 7-7-99 supplement, 12-1-00 supplement) 3. SERVICE CHARGES .a. Ten dollars ($10.00) handling charge for books or other materials that are lost or damaged beyond repair. This is in addition to full replacement costs. [COSTS FOP, OUT- OF-PRINT BOOKS ARE AS FOLLOWS:] If t.he current price of the item is unavailable, default replacement costs are as follows: [FORTY-FIVE DOLLARS ($45.00) FOR ALASKANA. THIRTY-FIVE DOLLARS ($35.00) FOP, NONFICTION BOOKS. TWENTY-FIVE DOLLARS ($25.00) FOR FICTION OR CHILDREN'S BOOKS] Twenty five dollars ($25.00) for Adult Fifteen dollars ($15.00) for Easy Fiction Fiction .Thirty-five dollars ($35.00) for Adult Non- fiction Thirty-five dollars ($35.00) for Alaska Fiction Forty-five dollars ($45.00) for Alaska Non- fiction Fifteen dollars ($15.00)for Juvenile Fiction Twenty-five dollars ($25.00) for Juvenile Non-fiction Twenty-five dollars ($25.00) for Easy Non-fiction Twenty dollars ($20.00) for Music CD Five dollars ($5.00) for Periodical Forty dollars ($40.00) for CD-ROM Forty-five dollars ($45.00) for Government Document Twenty dollars ($20.00) foerAudiocassette b. Five dollars ($5.00) handling charge for damaged books that may be rebound, in addition to rebind charges. c. Two dollars ($2.00) for each mailed notice or telephone call that is necessary to effect return of overdue books and/or other library materials, or settlement of other charges. (Amended during 7-7-99 supplement, 12-1-00 supplement) 4. REPLACEMENT CHARGES a. One dollar ($1.00) for each library identifier/barcode. b. Two dollars ($2.00) for lost library lID] card. c. Three dollars ($3.00) for record sleeves, hang-up bags or AV or cassette containers. (Amended during 7-7-99 supplement, 12-1-00 supplement) 5. DAMAGES a. Two dollars ($2.00) per page for torn or defaced pages or covers. (Pages or covers containing scribbling, writing or pages that have been mended with scotch tape or like material are considered defaced.) b. If library materials are damaged to the extent that any part of them are illegible, charges under paragraph 3(a) above will be applicable. (Amended during 7-7-99 supplement, 12-1-00 supplement) 6. LIMITED CIRCULATION ' [BOOKS] Materials designated "Limited Circulation" are to be loaned only to borrowers with responsible library usage for the immediate past six (6) months. A five dollar ($5.00) charge will be imposed if any such book is deposited through the book drop. (Amended during 7-7-99 supplement, 12-1-00 supplement) 7. RENEWALS Books and/or other library materials may be renewed in person, on-line or by telephone once if not reserved° (Amended during 12-1-00 supplement) .8. USE OF LIBRARY CONFERENCE ROOM Use of the library conference room is limited to general government and library related events or meetings. 9. EXHIBITS Only ~overnmental or library related exhibits may.be displayed at the library. KENAI COMMUNITY LIBRARY POLICIES THE KENAI COMMUNITY LIBRARY WILL ENDEAVOR: a. To provide free service to every resident in the community. b. To support the Library Bill of Rights and the American Library Association Freedom to Read Statement. c. To assemble, preserve, and administer books and/or other library materials. d. To serve the community as a center of reliable information. e. To provide nonresidents the same services. f. To have the library open seven (7) days a week for at least a total of fifty-nine (59) hours. (Amended during 7-7-99 supplement, 12-1-00 supplement) MATERIALS Books and other library materials will.be added to the present collection to provide information, entertainment, intellectual development and enrichment to all the people of the community. PERSONNEL Salary schedule, holidays, vacation and sick leave shall conform to those rules outlined in the Personnel Regulations of the City of Kenai. BUDGET, OPERATIONAL The budget shall be presented to the City by the Library staff. BUDGET, CAPITAL IMPROVEMENTS The initiation of a budget for Capital Improvements shall be done by the Library Commission and the Library Staff. (Amended during 7-7-99 supplement, 12-1-00 supplement) BOOK SELECTION The Library Commission recognizing the pluralistic nature of this community and the varied backgrounds and the needs of the citizens, declares as a matter of book selection policy that: a. Books and/or other library material selection is and shall be vested in the librarian. Any book and/or library material so selected shall be held to be selected by the Commission. b. Selection of books and/or other library material shall be made on the basis of their value of interest, information, and enlightenment of all the people of the community. No book and/or library material shall be excluded because of the race, nationality or the political or social views of the author. c. This Commission believes that censorship is a purely individual matter and declares that while anyone is free to reject for himself books of which he does not approve, he cannot exercise this right of censorship to restrict the freedom to read to others. d. This Commission defends the principles of the freedom to read and declares that whenever censorship is involved no book and/or library material shall be removed from the library save under the orders of a court or competent jurisdiction. e. This Commission adopts and declares that it will adhere to and support: 1. The Library Bill of Rights, and 2. The Freedom to Read Statement adopted by the American Library Association, both of which are made a part hereof. Gifts will be accepted with provisions as to addition to the collection upon examination of materials. Non-usable gifts will be given the disposition that is of most value to the library. (Amended during 7-7-99 supplement, 12-1-00 supplement) PUBLIC RELATIONS Cooperation will be given to other libraries to advance the usage of all libraries and to provide additional services to the readers of our community, and to publicize the value of library services to all. (Revised by Res. 91-26, amended during 12-1-00 supplement) AGENDA KENAI CITY COUNCIL- REGULAR MEETING SEPTEMBER 5~ 2001 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www, ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval ~' 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: ITEM C: , ,, e SCHEDULED PUBLIC COMMENTS (10 minutes) Don G!!m_an, Concerned Citizens for Responsible Economic Development -- Economic Feasibility of Proposed Prison Project. H~LIC HEARINGS Ordinance No. 1926-2001 --Appropriating a $1,500 Donation From the Kenai Elks Lodge #2425 for Recreational Equipment. Ordinance No. 1927-2001 -- Increasing Estimated Revenues and Appropriations by $6,400 in the General Fund for a Library Grant From the State of Alaska. Ordinance No. 1928-2001 -- Finding That Certain Foreclosed Properties Are Not Needed for Public Purpose and May be Sold. Ordinance No. 1929-2001 -- Amending the Requirements in KlVlC 9.10 Regarding Collection and Disposal of Garbage/Refuse in the City of Kenai. Ordinance No. 1930-2001 -- Increasing Estimated Revenues and Appropriations by $183,000 in the Bridge Access/Frontage Water Main Capital Project Fund. Resolution No. 2001-62 -- Supporting the State Department of Natural Resources Purchase of Property Identified as Tract 1, Horseshoe End at River Bend Subdivision, Kens_i, Alaska For Development of a Boat Launch Access Facility for the Lower Kenai River. . , ITEM D: . 2. 3. 4. 5. 6. 7. ITEM E: . ITEM F: ITEM G: ITEM H: Resolution No. 2001-63 -- Supporting Conveyance of a Conservation Easement on the Kenai River Flats to the State of Alaska for Management by thc Alaska Department of Fish and Game; Construction of a Boardwalk and Wildlife Viewing Platform Adjacent to Boat Launch Road; and Construction of a New Access Road to the City of Kenai Boating Facility. Resolution No. 2001-64 -- Awardin§ the Bid to Best Transit Mix for 8,000 Cubic Yards of Street Maintenance Sand for the Total Amount of $51,920. Resolution No. 2001-65 -- Awardin§ the Bid to Bob's Service,' Inc. for a Street Department Stainless Steel Sander-2001 for the Total Amount of $21,164. Resolution No. 2001-66 -- Approving a Contract to Zubeck, Inc. for the Project Entitled Bridge Access/Frontage Water Main-2001 for the Total Amount of $137,845.80. Resolution No. 2001-67-- Designating the Kenai Water Quality & Quantity Development Pro,ram Well House No. 4 With Main Line Tie-Ins Phase III Project as the City of Kenai's No. 1 Overall Capital Improvement Project. " · COMMISSION/COMMITTEE REPORTS Council on Aging Airport Corn_mission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Convention & Visitors Bureau Board c. Alaska Municipal League Report MINUTES *Regular Meeting of August 15,2001. CORRESPONDENCE OLD BUSINESS ., BUSINESS Bills to be Paid, Bills to be Ratified . Purchase Orders Exceeding $2,500 *Ordinance No. 1931-2001-- Increasing Estimated Revenues and Appropriations by $18,760 in the Council on Aging Title III Fund. o *Ordinance No. 1932-2001 -- Increasing Estimated Revenues and Appropriations by $204,828 in the 2002 Street Improvement Capital l:h'oj ect Fund. . *Ordinance No. 1933-2001 -- Amending KMC 14.20.230 (Home Occupations) to Allow Home Occupations in Residences in Commercial Zones. 6~ *Ordinance No. 1934-2001 -- Increasing Estimated Revenues and Appropriations by $20,000 in the General Fund and Library Improvements Capital Project Fund for Schematic Drawings and Plans. . ITEM I: *Ordinance No. 1935-2001 -- Increasing Estimated Revenues and Appropriations by $43,727 in the Senior Citizens Borough Grant Fund. Approval -- Lease Application/Lot 4, Block 5, Cook Inlet Industrial Air Park & Adjacent Right-of-Way/James 13. Olson, d/b/a Jim's Towing and Autobody. Approval -- Consent to Assi~maent for Security/Blue Mountain Ventures, Inc. to First National Bank of Anchorage/Lots 7 & 8, Block 1, FBO Subdivision. Discussion -- Travel Agency Concession/Request for Five-Year Exclusive Lease. ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Managers 7. Airport Manager ITEM J: 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION- None Scheduled ITEM K: ADJOURNMENT AGENDA KENAI CITY COUNCIL- REGUL~ MEETING SEPTEMBER 19, 2001 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www.ci.kcnai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *Ail items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests', in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) Borough Assembly President Tim Navarre -- KPB Ordinance No. 2001- 29, Amending KPB 2.40 Regarding Planning Commission Membership and Apportionment. e Bill Coghill, Mikunda Cottrell/h Co. -- Audit Presentation , Val Ischi and Lisa Gabriel, Kenai Peninsula Hockey Association -- Proposed Concession Stand/Multipurpose Facility. ITEM C: , , PUBLIC HEARINGS Ordinance No. 1931-2001-- Increasing Estimated Revenues and Appropriations by $18,760 in the Council.on Aging Title III Fund. Ordinance No. 1932-2001 -- Increasing Estimated Revenues and Appropriations by $204,828 in the 2002 Street Improvement Capital Project Fund. Ordinance No. 1933-2001 -- Amending KMC 14.20.230 (Home Occupations} to Allow Home Occupations in Residences in Commercial Zones. , Ordinance No. 1934-2001 -- Increasing Estimated Revenues and Appropriations by $20,000 in the General Fund and Library Improvements Capital Project Fund for Schematic Drawings and Plans. , , ITEM D' . 2. 3. 4. 5. 6. 7. ITEM E: . ITEM F: ITEM G: ITEM H: . . . Ordinance No. 1935-2001 -- Increasm§ Estimated Revenues and Appropriations by $43,727 in the Senior Citizens Borough Grant Fund. Resolution No. 2001-68 -- Awarding a Contract for Professional Design Services to Kluge & Associates for the Project Entitled Kenai Library Improvements for the Total Amount of $18,612. Resolution No. 2001-69 -- Awarding the Bid to Kenai Chrysler Center for a Kenai Senior Center All-Wheel-Drive Mini Van for the Total Amount of $26,357. Resolution No. 2001-70 -- Support the Project Entitled Kenai Municipal Park Trail Development and Site Improvements. Resolution No. 2001-71 -- Supporting the Concept of Building a Private Medium Security Prison of Up to 1,000 Beds Near Kenai on Land Owned by the Kenai Natives Association, Inc. {KNA), Subject to Certain Conditions Mitigating Potential Impacts to the City of Kenai. Resolution No. 2001-72 -- Supporting the United States of America. COMMISSION/COMMITTEE REPORTS Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Convention & Visitors Bureau Board c. Alaska Municipal League Report ~TES *Regular Meeting of September 5, 2001. CORRF~PONDENCE OLD BUSINGS NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 Discussion -- Kenai Municipal Airport Terminal Space Request/Hertz Rent a Car. ITEM I: ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Managers 7. Airport Manager ITEM J: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION- None Scheduled ITEM K: ,, , ADJOURNMENT