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Home My WebLink About2001-11-06 Library Commission Packet KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM NOVEMBER 6~ 2001 7:30 P.M. AGENDA ITEM 1' CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3' APPROVAL OF MINUTES -- October 2, 2001 ITEM 4' PERSONS SCHEDULED TO BE HEARD ITEM 5: REPORTS ao Director Friends of the Library City Council Liaison ITEM/5: OLD BUSINESS ITEM 7: NEW BUSINESS ao Discussion -- Change of Time and Location of Library Commission Meetings. b, Discussion -- Possible Grant Fund Availability ITEM 8: COMMISSIONER COMMENTS/(~UF~TIONS ITEM 9- INFORMATION a, Kenai City Council Action Agendas of October 3 and 17, 2001. ITEM 10: ADJOURNMENT KENAI LIBRARY COMMISSION KENAI COMMUKITY LIBRARY ACTIVITY ROOM OCTOBER 2, 2001 7:30 P.M. AGENDA ITEM 1' CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3' APPROVAL OF MINUTES -- September 4, 2001 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: REPORTS Director Friends of the Library City Council Liaison ITEM 6: OLD BUSINESS ITEM 7: NEW BUSINF, SS Discussion -- Am__endments to Library ReEulafions ITEM 8' COMMISSIONER COMM~NTS/i~~TIONS ITEM 9' ,,INFO~TION Kenai City Council Action Agendas of September 5 and 19,2001. ITEM 10: .ADJOURNMENT KEN~ LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM OCTOBER 2, 2001 7:30 P.M. VICE CHAIR I'~A.T~* HEUs, PRESIDING MINUTES ITEM 1: CALL TO ORDER/l~ ROLL CALL Vice Chair Heus called the meeting to order at 7'30 p.m. Present: Absent: Others Present: Brenckle, Amen, DeForest, Heus, Rodes (arrived at 7'35) Peters, Brown Library Director Jankowska, Contract Secretary Roper ITEM 2: AGENDA APPROVAL Commissioner Heus requested the following additions to the agenda: Item 6, Old Business; a. Item 7, New Business; b. Library Addition Update Special Meeting MOTION: Commissioner Brenckle MOVED to approve the agenda as amended and Commissioner Amen SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MINUT~ -- September 4, 2001 MOTION: Commissioner Brenckle MOVED to approve the minutes as presented and Commissioner Amen SECORDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEA_ I~ -- None ITEM 5: REPORTS 5-a. Director -- Director dankowska reported on the following: · City Council approved the $20,000 contract for Bill Kluge who will prepare a schematic for the library addition. · A review of the statistics indicated senior citizen participation was down from previous months. Jankowska stated she contacted the Senior Center and learned several senior patrons were utilizing the computers at the Center and that could be the reason of the decrease in visits at the library. · Several new programs were presented to include a group of patrons exploring a financial information service at the library. This group would not be available to give financial advice but would assist in research by utilizflag the internet and library resources. A film club will meet on a monthly basi~ and the club will offer classic movies, foreign films, etc. · October 14th through the 20th is Teen Read Week and the theme is Make Reading a Hobbit. A new collection was purchased and a drawing will take place on October 20th for the participants. The library will do a repeat of the Prime Time Reading and a grant was awarded by BP for the project and would be used in creating a family story telling tradition. · The library would once again recruit for a part time position to replace an employee who went to work at the college because health benefits are offered. Jankowska indicated she would attempt to upgrade the position to 25 hours per week during the next budget cycle and added, this was the third person the library lost since she started. There had been discussion the past two weeks about the FBI accessing library fries to determine the type of materials being checked out. Jankowska reported all library records are private and require a subpoena before they can be released. Jankowska noted, with a court order the material accessed is very limited. 'Discussion took place on Intemet access and the type of materials viewed and Ja.nkowska stated staff clears the history on the computers on a daily basis. 5-b. Friends of the Library- Co_m_missioner DeForest reported the following: * Ticket sales continue. · The Friends appropriated $50,000 for library furnishings. · The Council appropriated $20,000 for development of the schematics. DeForest noted Councilmen Bookey and Bannock indicated they didn't want any additional General Fund monies to be used for this project. 5-c. City Council Liaison -- No report. ITEM 6: OLD BUSINESS Discussion -- Library Renovation/Addition Commissioner Heus reiterated that City Council approved $20,000 for the renovation/addition schematics to be prepared by Bill Kluge. Heus reported she discussed the work with Public Works Manager Jack La Shot and learned Kluge thought he could have a plan ready for review by the Commission's next meeting and indicated that he will be on the agenda. ITEM 7: NEW BUSINESS ,,, LIBRARY COMMISSION MEETING MINUTES OCTOBER 2, 2001 PAGE 2 -ae Discussion -- Amendments to Library Regulations dankowska explained the various changes to the regulations noting the draft was included in the meeting packet. Those items in parentheses would be deleted and those underscored would be added. Discussion took place on new Items 8 and 9 covering use of the library conference room and exhibits respectively. Jankowska indicated the library had been approached to display the gay exhibit from Anchorage and noted, the library should not take on a controversial issue nor does the library have space for such an exhibits. The new Items 8 and 9 would address those requests when they are presented. MOTION: CommissiOner Rodes MOVED to approve the revised Library Regulations and Policies. Commissioner Brenckle SECONDED the motion. There were no objections. SO ORDERED. 7-b. Discussion -- Special Meeting Commissioner Heus noted the next Commission meeting was scheduled for November 5 and Jankowska would be out of town. She suggested, since Kluge was scheduled to report on the addition schematic, it would be important for Jankowska to be present. Heus recommended a special meeting be scheduled or the regular meeting be changed. Discussion took place and it was suggested the regular meeting be changed to November 13. MOTION: Commissioner Brenckle MOVED that the regular meeting be changed from November 6u~ to November 13, 2001 pending Bill Kluge's availability and City Council's approval. Commissioner Amen SF~ONDRD the motion. There were no objections. SO ORDERED. dankOwska stated she would meet with the City Clerk to assure there is no conflict with the November 13t~ date and also to get the requested change on the City Council agenda. Jankowska will also check with the La Shot to see ff Kluge would be available. ITEM 8: COMMISSIONER COMMENTS/OUESTIONS Brenckle stated she was excited about the new film club and listed some classic and foreign films she owned and would be happy to share. Rodes indicated the November 13t~ meeting date would work better for her as she has a class on November 6t~. LIBRARY COMMISSION MEETING MINUTES OCTOBER 2,2001 PAGE 3 Amen stated she was happy to see the children story telling segments return. DeForest stated the Kenai Historical Society was given permission to house their scrapbook at the library. DeForest will do the cataloging. ITEM 9- INFORMATION 9-a. Kenai City Council Action Agendas of September 5 and 19,2001. ITEM 10: ADJOIntNMENT MOTION: Commissioner Brenckle MOVED for adjournment. ORDERED. There were no objections. SO The meeting adjourned at 8:10 p.m. Minutes prepared and transcribed by: Barbara Roper, Contract Secretary LIBRARY COMMISSION MEETING MINUTES OCTOBER 2, 2001 PAGE 4 CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ MEMORANDUM' TO' FROM. DATE' RE' Councilman Joe Moore Carol L. Freas, City Clerk October 30, 2001 CHANGE OF MEETING TIME -- LIBRARY COM. I~$SION As you recall, during the Council/Staff meeting held immediately prior to the October 17 council meeting, I requested council consider changing the time of the Library Commission meeting to 7:00 p.m. and the location of those meetings to the council chambers at City Hall. These requests were based on the following: · Ail other commission/committee meetings {except Council on Aging and Library Commission) are held in the council chambers at City Hall. · All other commission/committee meetings (except Council on Aging and Library Commission) begin at 7:00 p.m. · Library Commission meetings are often ongoing after the doors of the Library are locked at 8'30 p.m. and the meeting ceases to be a public meeting. · Changing the time and location would allow use of the recording apparatus and the sound system situated at City Hall; uniformity in meeting times and locations; and most importantly, insurin~ Cublic access to a public meeting. During discussion, council agreed the time of the meeting should be changed to 7'00 p.m. which would hopefully allow for their meetings to be completed by 8'30 p.m., when the Library doors are locked. However, if meetings continue after the 8'30 closure time, council suggested a break could be taken in order for the members, guests and contract secretary to move out into the open area of the library, resituate the recording equipment, unlock the doors to the library, and then continue the meeting or allow the Commission to determine how it wants to handle keeping the meeting open to the public if the meeting continues past 8'30 p.m. Please discuss the issue with the Commission members, noting I had discussed my concerns and suggestions with the City Manager, City Attorney, and Library Director Jankowska and they had no objections to my suggestions. AGENDA KENAI CITY COUNCIL- REGULAR MEETING OCTOBER 3, 2001 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http//www.ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *Ail items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a'council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B' SCHEDULED PUBLIC COMMENTS (10 minutes) Borough Assembly President Tim Navarre -- KPB Ordinance No. 2001- 29, Amending KPB 2.40 Regarding Planning Commission Membership and Apportionment. ITEM C: . . 5~ PUBLIC HEARINGS Resolution No. 2001-73 -- Adopting an Alternative Allocation Method for the FY01 Shared Fisheries Business Tax Program and Certifying That This Allocation Method Fairly Represents the Distribution of Significant Effects of Fisheries Business Activity in Cook Inlet. Resolution No. 2001-74 -- Transferring $3,600 From General Fund Contingency to the Parks Department for Brush Clearing. Resolution No. 2001-75 -- Awarding the Bid to Pacific Detroit Diesel for a Public Safety Building Standby Generator - 2001 for the Total Amount of $20,460.00. Resolution No. 2001-76 -- Prioritizing Capital Proiects in the Community for Submission to the State of Alaska ~or Fir 2003 Funding Under the Capital Project Matching Grant Program (AS 37.061. Resolution No. 2001-77 -- Supporting Capital Improvement Projects in the Community for Submission to the State of Alaska for FY 04-06 Funding Under the State Transportation Improvement Program, STIP. -1- , ITEM D: 2. 3. 4. 5. 6. 7. ITEM E: ITEM F: ITEM G: , , ITEM H: le 3~ 0 0 Resolution No. 2001-78 -- Awa~.ding the Bid to Steve Rutherford' Flooring 'for Kena/Senior Center Carpet Replacement - 2001 for the Total Amount of $20,247.00. COMMISSION/COMMITTEE REPORTS Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. BeautifiCation Committee b. Kenai Convention & Visitors Bureau Board c. Alaska Municipal League Report MINUT~ *Regular Meeting of September 19,2001. OLD BUSINESS NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 *Ordinance No. 1936-2001-- Finding that Certain City-Owned Airport Land, Identified as Tract A, Baron Park Kenai Youth Facility Addition, Located at the Marathon Road and HEA Access Road Intersection in Kenai, Is Not Required for a City Public Purpose But Is Needed for a Public Purpose for the State of Alaska. *Ordinance No. 1937-o-001 Increasing Estimated Revenues and Appropriations in the General Fund Land Department by $325,000 for Purchase of the Youth Detention Facility Property From the Airport Land System Special Revenue Fund. *Ordinance No. 1938-2001 -- Amending the Land Use Table and Footnotes at KMC 14.22.010 to Provide Residential Uses in the Central Commercial Zones and to Allow Dormitories and Boarding Houses in Commercial Zones. Approval -- Lease Application/Julie Latta -- Lot 8, Block 2 Cook Inlet Industrial Air Park. -2- ITEM I: ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Managers 7. Airport Manager ITEM J: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION- None Scheduled ITEM K: ADJOURNMENT -3- AGENDA KENAI CITY COUNCIL- REGULAR MEETING OCTOBER 17, 2001 7:00 P.M. KENAI CITY COUNCIL CHAMBEI~ htt~://www, ci.kenm_'.ak.us STAFF MEETING: 6:00 P.M;, Cou_n_ci! Chambers ITEM A: CALL TO ORDER . 2. 3. 4. 5. 6. 7. Pledge of Allegiance Roll Call CERTIFICATION OF ELECTION OATHS OF OFFICE ELECTION OF VICE MAYOR Agenda Approval Consent Agenda *Ail items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of.these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) Mary Warrington/Bratn Injury Support Group -- Skateboard P.ark Borough Assembly President Tim Navarre -- KPB Ordinance No. 2001- 29, Amending KPB 2.40 Regarding Planning Commission Membership mad Apportionment. ITEM C: _PUBLIC HEARINGS Ordinance No. 1936-2001-- Finding that Certain City-Owned Airport l~md, Identified as Tract A, Baron Park Kenai Youth Facility Addition, Located at the Marathon Road and HEA Access Road Intersection in Kenai, Is Not Required for a City Public Purpose But Is Needed for a th.tblic Purpose for the State of Ala~l~ _. Ordinance No. 1937-2001 -- Increasing Estimated Revenues and' Appropriations in the General Fund Land Department by $325,000 for Purchase of the Youth Detention Facility Property From the Airport Land System Special Revenue Fund. -1- , ITEM D. le 2. 3. 4. 5. 6. 7. ITEM E: o ITEM F: ITEM G: ITEM H: , So e , Ordinance No. 1938-2001 --.~anendmg the Land Use Table and - Footnotes at KMC 14.22.010 to Provide Resident/al Uses in the Central Commercial Zones and to Allow Dorrmtories and Boarding Houses in Commercial Zones. COMMISSION/COMMITTEE KEPORTS Council on Aging Airport Commfssion Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and COmmittees a. Beautification Committee b. Kenai Convention & Visitors Bureau Board c. Alaska Municipal League Repor~ MINUTES *Regular Meeting of October 3,2001. CORRESPONDENCE OLD BUSINESS NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 *Ordinance No. 1939-2001-- Finding Certa/n City-Owned Foreclosed Land, Identified as Lot 2, Block 1, Kaknu Komers, is Needed for a Public ' PUl'pOS~. *Ordinance No. 1940-2001-- Increasing Estimated Revenues & Appropriations by $45,500 in the General Fund for Ice Maintenance. *Ordinance No. 1941-2001 -- Increasing Estimated Revenue and Appropriations by $12,000 in the Water and Sewer Fund for a Water Rate Study. Discussion -- Assignments of Council Liaisons Discussion -- Personal Propex~ Tax Exemption on Airplanes ITEM I: ADMINISTRATION I~EPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Managers 7. Airport Manager ITEM J: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SF.~SION _ Matters, the immediate knowledge of which would clearlv have an adverse effect upon the finances of the City of Kenai. ' ITEM K: ADJOURNMENT -3-