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Home My WebLink About2001-12-04 Library Commission Packet KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM DECEMBER 4, 2001 6:00 P.M. AGENDA ITEM 1' CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3' APPROVAL OF MINUTES -- November 6,2001 ITEM 4' PERSONS SCHEDULED TO BE HEAleD ITEM 5- REPORTS ao Director Friends of the Library City Council Liaison ITEM 6' OLD BUSINESS a. Discussion-- Library Renovation ITEM 7: NEW BUSINESS ITEM 8- COMMISSIONER COMMENTS/OUESTION,~ ITEM 9: INFORMATION ao Kenai City Council Action Agendas of November 7 and 21,2001. ITEM 10: ADJOURNMENT TO' FROM' DATE: RE: CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1~92 MEMORANDUM Ewa J ankowska, Library Director Council Member Joe Moore Library Commission Members Carol L. Freas, City Clerk November 28,2001 ADDITIONAL MEETING INFO~ TION December 4, 2001 Attached is a memorandum received today from Building Official Bob Springer regard the proposed library addition. After reviewing, include the memorandum with your packet as it will be a part of your meeting's discussion. clf MEMORANDUM CITY OF KENAI "oa 4 210 FIDALGO AVE., SUITE 200 KENAI, Al~SIOl19961 TELEPHONE 907-283-7535 FAX 907-283-3014 TO: Kenai Library Commission THROUGH' Jack La Shot, Public Works Manager FRO~' Robert Spdngor, Building Official ~.~ November 28, 2001 DATE: SUBJECT' Library Renovation I have reviewed the preliminary design drawings provided by Kluge & Associates and submit the following suggestions for your review and discussion. The total interior square footage of the proposed addition is approximately 6,600 sq. ft. The total square footage to support the upper floor (stair' wells, elevator, elevator oquipment room, dumbwaiter, upper, floor restrooms, and janitor room)is approximately 1,500 sq. ft. Subtracting this support area from the total square footage leaves approximately 5,100 square feet of useable floor area. If the main floor length were to be increased another 32 feet without adding a second story, the useable floor space would remain the same thus eliminating the high construction costs of the elevator, stairs, and additional second-floor bathrooms. This would increase the footprint of the building by only 1,696 sq. ft. The Building Department for the City requests the building design for this addition to be based on a single-level design for the following reasons. The initial costs of construction, the very high yearly maintenance costs of elevators, and the increased janitorial costs for clean up of the additional restrooms. Another area of discussion should be the parking requirements. Per Kenai Municipal Code, the total number of parking spaces required for the Library after this addition is 145. The design may need to include shared parking with Kenai City Hall to obtain enough parking spaces. This may mean the parking lots for City Hall and Library may need to be connected or parking for the Library located off Fidalgo Avenue. If you have questions regarding these suggestions, i will be available at your meeting on December 4. RS/jet KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM NOVEMBER 6, 2001 7:30 P.M. AGENDA ITEM 1' CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MINUTES -- October 2,2001 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5' REPORTS ao Director Friends of the Library City Council Liaison ITEM 6' OLD BUSINESS ITEM 7- NEW BUSINESS Discussion -- Change of Time and Location of Library Commission Meetings, bo Discussion -- Possible Grant Fund Availability ITEM 8: COMMISSIONER COMMENTS/O~TION.~ ITEM 9' INFORMATION ae Kenai City Council Action Agendas of October 3 and 17, 2001' ITEM 10: , ADJOURNMENT KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM NOVEMBER 6, 2001 7:30 P.M. VICE CHAIR HEUS AND CHAIR PETERS, PRESIDING MINUTES ITEM 1: CALL TO ORDER & ROLL CALL Vice Chair Heus called the meeting to order at 7'35 p.m. as follows: Roll was taken and confirmed Present: Absent: Others Present: Brenckle, DeForest, Heus, Brown, Peters (arrived at 7'39 p.m.) Amen, Rodes Councilman Moore, Acting Library Director McNair, Department Assistant Harris ITEM 2: AGENDA APPROVAL MOTION: Commissioner Brenclde MOVED to approve the agenda as presented and Commissioner DeForest SECONDED the motion. There were no objections. ORDERED. SO ITEM 3: APPROVAL OF MINUTF~ -- October 2,2001 Acting Library Director McNair requested the following changes: Item 5-a: Item 5-a: "A new book was purchased and a drawing will take place...' "... a grant was awarded by Phillips..." MOTION: Commissioner Brenckle MOVED to approve the minutes with the requested changes and Commissioner DeForest SECONDED the motion.. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHED~ED TO RR H~.A_~r~ -- None ITEM 5: REPORTS 5-a. Director -- Acting Director McNair reported on the following: · A review of new or amended library rules and regulations will be presented at the upcoming City Council meeting. · The first films to be shown for the Library Film Club will be November 16, 2001 at 6:30 p.m. The films are Un Flic and Plucking the Daisy. · The library has two new employees. other permanent temporary. One is permanent halftime and the 5-b. Friends of the Library-- Commissioner Heus reported on the following. The library raffle and dinner held at the Eagles Club was a huge success. Heus stated it is not known with certainty the amount of money raised, but she believed it would be very close to that of last year. 5-¢. City Council Liaison -- Councilman Moore reported on the following: A brief overview of items to be covered at the upcoming City Council meeting. ITEM 6: ,, OLD BUSINESS 6-a. Library Renovation -- Due to arriving after Item 2, Chairman Peters was unable to officially add Library Renovation to Item 6 of the agenda. Peters requested the item be added for discussion. There were no objections. Peters explained to the Commission, Bill Kluge, the hired architect for the library renovation, would be presenting the Commission with draft renovation plans at the next meeting. He noted, the plan included a second story to the library as well as a plan for a daylight basement. Kluge asked Peters to inquire with which plan the Comm/ssion would like to be presented. After a discussion involving the plans and ideas brought up by the Commission at previous meetings, as well as a brief discussion regarding specific items the Commission wished to see in schematic form, the Commission agreed they would like to see both {alll plans. ITEM 7: NEW BUSINESS 7-a. Discussion -- Change of Time and Location of Library Commission Meetings. The Commission read and discussed the memo regarding the suggested Library Commission time and location change. The Commission discussed the fact that when the library doors lock at 8'00 p.m., the meeting is in violation of public meeting policy. Additional thought and discussion was given to the idea of changing the location of the meeting from the library conference room to city hall. Councilman Moore explained, if the meeting time would be moved up from the current 7'30 p.m. starting time, perhaps the public meeting policy issue could be avoided altogether as the Commission would end before the library doors would be locked. Chairman Peters stated he felt a 6'00 p.m. starting time would give the Commission sufficient time to conduct an open meeting. MOTION: Commissioner Brown MOVED to request the Library Commission meeting begin at 6'00 p.m. on the first Tuesday of each month and Commissioner Brenckle SECONDED the motion. LIBRARY COMMISSION MEETING NOVEMBER 6, 2001 PAGE 2 MOTION TO AMEND' Commissioner Brenckle MOVED to request the Library Commission meeting be held between 6:00 p.m.-8'00 p.m. in the Kenai Library Conference room and Commissioner Brown SECONDED the motion. There were no objections. 80 ORDERED. VOTE ON MAIN AMENDED MOTION: There were no objections. SO ORDERED. 7-b. Discussion -- Possible Grant Fund Availability Peters provided the Commission with information regarding resources available for grant funding for the library. He further stated that the Kenai Library has never applied for any type of grant funding and this type of funding should be explored. Commissioner Brenckle volunteered her efforts toward obtaining grant applications and creating a grant proposal. Additionally, Department Assistant Harris volunteered her services during after-work hours. ITEM 8: COMMISSIONER COMMENTS / OU~.STION.el Brenckle- Brown' DeForest: Brenckle stated she felt the raffle fundraiser was outstanding. Brown expressed thanks to those who volunteered to help with grant funding. DeForest stated the fundraising ideas were good and would hopefully be beneficial. Additionally, DeForest wished to thank the Friends of the Library for all their hard work. ITEM 9' INFORMATION Kenai City Council Action Agendas of October 3 and 17, 2001. ITEM 10: ADJOURNMENT MOTION: Commissioner Brown MOVED for adjournment and Commissioner Heus SECONDED the motion. There were no objections. SO ORDERED. The meeting adjourned at 8'35 p.m. Minutes prepared and transcribed by: Sharon Harris, Department Assistant LIBRARY COMMISSION MEETING NOVEMBER 6,2001 PAGE 3 ,, J S l,li~ Jl · jJ | | II II · ~f i~ ..- I I! I iI II ,~" Iii ~ II II / Ill II J~ II II ,.._1! UNFI~IISHED SPACE rAN .ENAI COMMUNITY LIBRARY EXPANSION KENAI ALASKA 8ch®m~tlo D®~lgn Ph~e ARCIHITEOTUR8: · INTERII:3RB · 1:3RAImHIOB KENAI, ALASKA (907)283--3691~ AGENDA KENAI CITY COUNCIL- REG~AR MEETING NOVEMBER 7, 2001 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www, ci.kenoj.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *Ail items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) Kathy Gensel -- Alaska's Junior Miss Scholarship Program/Request for Donation. ITEM C: . e 0 Se ,PUBLIC HEARINGS Ordinance No. 1939-2001-- Finding Certain City-Owned Foreclosed Land, Identified as Lot 2, Block 1, Kaknu Korners, is Needed for a Public Purpose. Ordinance No. 1940-2001-- Increasing Estimated Revenues & Appropriations by $45,500 in the General Fund for Ice Maintenance. Ordinance No. 1941-2001 -- Increasing Estimated Revenue and Appropriations by $12,000 in the Water and Sewer Fund for a Water Rate Study. R~solutton No. 2001-79 -- Requesting the State of Alaska Department of Fish & Game to Take Necessary Actions to Prov/de for Protection of the Environment During the Dip Net Fishery .at the South Side of the Mouth of the Kenai River. Resolution No. 2001-80 -- Recommending the Alaska Historical Commission and the U.S. Board. of Geographic Names Officially Name an Unnamed Peak in the Aleutian Range, Mount Saint Florian. , . Resolution No. 2001-81 -- Awarding the Bid to Dr. Ice for Ice Maintenance and Refrigeration Technician Services - 2001 for the Total Amount of $15,357.75 Per Month. Resolution No. 2001-82 -- Awarding a $14,765 Sole Source Contract to Office Products Services for Laserfiche Software with Training and Installation Support. Resolution No. 2001-83 -- Designating the Kenai Coastal Trail Project as the City of Kenai's Number One Overall STIP Capital Improvement Project. Resolution No. 2001-84 -- Adopting the City of Kenai, Alaska 2002- 2003 Capital Improvement Project (CIP} Priority List for Request of State Grants. 10. Resolution No. 2001-85 -- Supporting the State Department of Natural Resources Purchase of Property Identified as Lots 3-6, Wild Rose Subdivision, Kenai, Alaska for Development of a Boat Launch Access Facility for the Lower Kena/River. ITEM D: COMMISSION/COMMITTEE REPORTS lo 2. 3. 4. 5. 6. 7. Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Convention & Visitors Bureau Board c. Alaska Mumcipal League Report ITEM E: Xe *Regular Meeting of October 17, 2001. ITEM F: CORRF~PONDENCE ITEM G: OLD BUSINF, SS ITEM H: BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 . *Ordinance No. 1942-2001-- Amending KMC 14.20.280(c) to Remove the Requirement that Notification of Public Hearings be Sent Via Certified Mail. o *Ordinance No. 1943-2001-- Amending KMC 14.05.020 to Increase the Fee for Applications for Variances, Encroachments, Conditional Use Permits, and Amendments to the Kenai Zoning Code or the Official Map from $100 to $200. Various Other Sections of Title 14 are Also Amended to Reflect This Change. 5~ *Ordinance No. 1944-2001 -- Increasing Estimated Revenues and Appropriations by $20,000 in the General Fund and Kenai Coastal Trail Capital Project Fund for Additional Environmental and Permitting Work. Approval -- Sublease of Pingo Properties, Inc. and Geoffrey M. Graves, Individually to David and Janey Ring -- Lot 6A, Block 1, Gusty Subdivision No. 4. Approval -- Changes in Kenai Community Library Regulations. . Approval -- Leif Hansen Memorial Park/Policy and Procedures Amendments.' , Approval -- Kenai Airport ARFF/SRE Facility/Change Order No. 2 -- $28,188. Discussion -- Economic Development District Forum/November 16 & 17, 2001 -- Sponsorship Request. ~ ~ 11. Discussion -- Borough Ordinance 2001-29/Planning Commission Membership. .... ADMINISTRATION RRPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Managers 7. Airport Manager ITEM J: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SF.~SION- None Scheduled ITEM K: ,,, ADJOURNMENT AGENDA KENAI CITY COUNCIL- REG~~ MEETING NOVEMBER 21,2001 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www, ci. kenai, ak.u s ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) le Representatives from Kenai Boy Scout Troop 357 and Nikiski Boy Scout Troop 669 -- Citizenship in the Commumty Merit Badge. ITEM C' e PUBLIC HEARINGS Ordinance No. 1940-2001-- Increasing Estimated Revenues & Appropriations by $45,500 in the General Fund for Ice Maintenance. Remove from table. Consideration of ordinance. Resolution No. 2001-81 -- Awarding the Bid to Dr. Ice for Ice Maintenance and Refrigeration Technician Services - 2001 for the Total Amount of $15,357.75 Per Month. ao Remove from table Consideration of resolution. Ordinance No. 1942-2001-- Amending KMC 14.20.280(c) to Remove the Requirement that Notification of Public Hearings be Sent Via Certified Mail. Ordinance No. 1943-2001-- Amending KMC 14.05.020 to Increase the Fee for Applications for Variances, Encroachments, Conditional Use Permits, and Amendments to the Kenai Zoning Code or the Official Map -1- from $100 to $200. Various Other Sections of Title 14 are Also Amended to Reflect This Change. Ordinance No. 1944-2001 -- Increasing Estimated Revenues and Appropriations by $20,000 in the General Fund'and Kenai Coastal Trail Capital Project Fund for Additional Environmental and Permitting Work. Resolution No. 2001-86- Donating Certain City-Owned Land Identified as Tract A, Baron Park Kenai Youth Addition, Located at the Marathon Road and HEA Access Road Intersection in Kenai, to the State of Alaska for the Location of a Youth Detention Facility. Resolution No. 2001-87- Supporting the "Alaska's Children, Alaska's Future" Statewide Campaign to Achieve Proper Funding for Alaska's Schools and Adequate Funding for Every Alaskan Student. Resolution No. 2001-88 - Adopting a Street Name Change from 81 ~t Avenue SE to North Strawberry Road. Resolution No. 2001-89 - Supporting Highway Improvements to the Sterling Highway (MP42-60) to Reduce Safety Hazards that Create Undue Risk of Injury and Road Closures on a Vital Link for the Western Part of the Kenai Peninsula. 0 Resolution No. 2001-90 - Transferring $20,000 in the General Fund for Abatement of Dangerous Buildings. *Liquor License Renewal- Kenai Golf Course Caf~-Restaurant/Eat/ng Place- Seasonal *Liquor License Renewal - Eagles #3525/Club ITEM D: le 2. 3. 4. 5. 6. 7. ITEM E: . COMMISSION/COMMITTEE I~PORTS Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Convention & Visitors Bureau Board c. Alaska Municipal League Report MINUTES *Work Session of October 25, 2001. *Regular Meeting of November 7,2001. -2- ITEM F: CORRESPONDENCE ITEM G: ~~~. ~. 2. ITEM H: ITEM I: OLD BUSINESS Discussion - Kenai Coastal Trail/Bluff Restoration Project Approval - Aircraft Tie-Down Fees NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 Discussion-- Request for FAA Funding-- Hotel/Convention Center Funding in Conjunction with Economic Development for the City. ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Managers 7. Airport Manager ITEM J: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION- None Scheduled ITEM K: ADJOURNMENT _ -3-