HomeMy WebLinkAbout2002-04-02 Library Commission Summary KENAI LIBRARY COMMISSION
KENAI COMMUNITY LIBRARY ACTIVITY ROOM
APRIL 2~ 2002
6:00 P.M.
AGENDA
ITEM 1-
CALL TO ORDER/k ROLL CALL
ITEM 2:
AGENDA APPROVAL
ITEM 3:
APPROVAL OF MINUTES-- March 5, 2002
ITEM 4:
PERSONS SCHEDULED TO BE HEARD
ITEM 5'
REPORTS
ao
Director
Friends of the Library
City Council Liaison
ITEM 6'
OLD BUSINESS
ITEM 7:
NEW BUSINESS
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Discussion -- Review of Grant Possibilities
Discussion Council Meetin§ Action A§endas
ITEM 8:
COMMISSIONER COMMENTS/QUESTIONS
ITEM 9'
INFORMATION
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Kenai City Council Action Agendas of March 6 and 20, 2002.
ITEM 10:
ADJOURNMENT
KENAI LIBRARY COMMISSION
KENAI COMMUNITY LIBRARY ACTIVITY ROOM
APRIL 2~ 2002
6:00 P.M.
CHAIRMAN BOB PETERS~ PRESIDING
MINUTES
ITEM 1'
CALL TO ORDER/~ ROLL CALL
Chairman Peters called the meeting to order at 6'00 p.m. The roll was taken and
confirmed as follows:
Commission Present:
Commission Absent'
Others Present:
DeForest, ;Peters, Brenckle, Heus, Rodes
Amen, Brown
Councilman Moore, Library Director Jankowska,
Department Assistant Harris
ITEM 2'
AGENDA APPROVAL
MOTION:
Commissioner Heus MOVED to approve the agenda as presented and Commissioner
Brenckle SECONDED the motion. There were no objections. SO ORDERED.
ITEM 3'
APPROVAL OF MINUTES-- March 5, 2002
MOTION:
Commissioner Brenckle MOVED to approve the minutes as presented and
Commissioner Heus SECONDED the motion. There were no objections. SO
ORDERED.
ITEM 4:
· PERSONS SCHEDULED TO BE HEARD -- None
ITEM 5: REPORTS'
5-a. Director-- Director Jankowska reported on the following:
· The next Film Club meeting is scheduled for April 19, 2002.
· She attended two conferences last month. While at the second, she
obtained grant-writing/fundraising information from the Haines Library Director.
Jankowska provided the Commission with several pamphlets from the Haines library.
· She suggested a professional grant writer be consulted to prepare and/or
advise on grants. A professional grant writer could also help to identify grant sources
and in-kind donations.
· Letters of recommendation (from educational establishments, local
businesses, social services, homemakers, etc.) Should accompany submitted grants.
Jankowksa stated she learned these letters should be well rounded to prove local
support on many levels.
5-b. Friends of the Library-- Heus reported the following:
· The Spring Book Sale is scheduled to take place on June 14 and 15,
2002. The Friends of the Library pre-sale will be June 13, 2002.
· An increase from $5.00 to $10.00 in membership fees has been
instituted; there have been no complaints.
· Writers' Night was a success with 16 readings.
5-c. City Council Liaison -- Councilman Moore commented on the following:
Thanked all who attended the Comprehensive Plan strategic planning
session last week.
· Informed the Commission of a complaint on the informational pamphlet
Jankowska provided the Council with at their last meeting. Moore stated he was told
the pamphlet listed information for both Kenai and Soldotna, and it was felt the
pamphlet should list only services offered in Kenai. Jankowska explained the purpose
of the pamphlet was to assist tourists and newcomers who do nOt know of services
available. Additionally, the only services listed in Soldotna were those not offered in
Kenai.
· City Attorney Graves has drafted an ordinance stating the City of Kenai
will fund the Library Expansion Project if additional funds are obtained.
ITEM 6:
OLD BUSINESS-- None
ITEM 7:
NEW BUSINESS
7-a. Discussion -- Review of Grant Possibilities
The Commission spoke at length regarding grant funding. The Commission discussed
aspects of the Paul G. Allen Foundation, Foundation Center, CIRI, The Rasmuson
Foundation and others. In addition, the following items were discussed:
· Deadlines for grant applications need to be established for each grant.
· A 'boilerplate' letter could be done to provide basic information every
grant will request, such as the mission statement and goals, tax classification, and
financial statements.
· Friends of the Library can look into fundraisers and advertising the need
for funds.
· The Commission discussed administrative aspects of grant writing and
responsibilities of the receiver. It was determined (though will be looked into further)
the Commission can prepare and request grant funds, but cannot accept the funds.
Any donated funds or grants would be kept by The Friends of the Library and the City
of Kenai would be the backstop.
· The Commission stated interest in seeking professional help and
assistance by Merrill Sikorski (or another grant writing professional) once basic
information has been gathered.
LIBRARY COMMISSION MEETING
APRIL 2, 2002
PAGE 2
7-b. Discussion -- Council Meeting Action Agendas
The Commission reviewed the memo from the City Clerk regarding whether or not to
continue including council action agendas in meeting packets. The Commission was
unanimous in expressing their desire to keep them included and to be kept.informed.
MOTION:
Commissioner Brenckle MOVED to approve the continuation of council meeting action
agendas to be included in meeting packets. Commissioner Heus SECONDED the
motion. There were no objections. SO ORDERED.
ITEM 8:
COMMISSIONER COMMENTS/QUESTIONS
Commissioner Heus addressed the Commission regarding identity theft. Heus stated
one way of stealing the identity of someone is via their Social Security Number.
Because of this, Heus stated she feels the Library should keep such information off
forms. Jankowska stated the library does not require a SSN, but does require one
form of identification (such as a driver's license).
ITEM 9:
INFORMATION
9-a. Kenai City Council Action Agendas of March 15 and 20, 2002.
ITEM 10:
ADJOURNMENT
MOTION:
Commission DeForest MOVED for adjournment and Commissioner Brenclde
SECONDED the motion. There were no objections. SO ORDERED.
The meeting adjourned at 8'08 p.m.
Minutes prepared and transcribed by:
aror~ M. Harris, Departrdgnt Assistant
LIBRARY COMMISSION MEETING
APRIL 2, 2002
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