HomeMy WebLinkAbout2002-03-05 Library Commission Packet KENAI LIBRARY COMMISSION
KENAI COMMUNITY LIBRARY ACTIVITY ROOM
MARCH 5, 2002
6:00 P.M.
AGENDA
ITEM 1'
CALL TO ORDER/h ROLL CALL
ITEM 2:
AGENDA APPROVAL
ITEM 3'
APPROVAL OF MINUTES -- February 5, 2002
ITEM 4:
PERSONS SCHEDULED TO BE HEAl, r)
ITEM 5'
REPORTS
ao
Director
Friends of the Library
City Council Liaison
ITEM 6'
OLD BUSINESS
ao
Discussion -- Library Expansion: Work Session Results and Plans for
Financial Assistance.
ITEM 7:
NEW BUSINESS
ITEM 8'
COMMISSIONER COMMENTS/OUESTION.~
ITEM 9:
INFORMATION
ao
Kenai City Council Action Agendas of February 6 and 20, 2002.
ITEM 10:
ADJOURNMENT
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KENAI LIBRARY COMMISSION
KENAI COMMUNITY LIBRARY ACTIVITY ROOM
FEBRUARY 5, 2002
6:00 P.M.
AGENDA
ITEM 1'
CALL TO ORDER/h ROLL CALL
ITEM 2'
ELECTION OF CHAIR AND VICE-CHAIR
ITEM 3'
AGENDA APPROVAL
ITEM 4'
APPROVAL OF MINUTES -- December 4,2001
ITEM 5:
PERSONS SCHEDULED TO BE HEARD
ITEM 6:
ao
REPORTS
Director
Friends of the Library
City Council Liaison
ITEM 7:
OLD BUSINESS
a.
Discussion -- Proposed Renovation/Expansion
ITEM 8'
NEW BUSINESS
ITEM 9'
COMMISSIONER COMMENTS/QUESTIONS
ITEM 10.
II~IFO~TION
a,
Kenai City Council Action Agendas of January 2 and 16, 2002.
ITEM 11'
ADJOURNMENT
KENAI LIBRARY COMMISSION
KENAI COMMUNITY LIBRARY ACTIVITY ROOM
FEBRUARY 5, 2002
6:00 P.M.
CHAIRMAN BOB PETERS, PRF.~IDING
MINUTES
ITEM 1:
CALL TO ORDER & ROLL CALL
Chairman Peters called the meeting to order at approximately 6'05 p.m. The roll was
confirmed as follows:
Commission Present'
Commission Absent:
Others Present:
DeForest, Brown, Amen, Brenckle, and Peters
Heus, Rodes
City Clerk Freas, Public Works Manager La Shot, City
Manager Snow, Library Director Jankowska, Councilman
Moore and Architect Bill Kluge.
ITEM 2:
ELECTION OF CHAIR AND VICE-CHAIR
MOTION:
Commissioner Brown MOVED to elect Bob Peters as chair of the Commission and
Commissioner Brenckle SECONDED the motion and requested UNANIMOUS
CONSENT. There were no objections. SO ORDERED.
MOTION:
Commissioner Brenckle MOVED to elect Kathy Heus as vice-chair of the Commission.
There were no objections. SO ORDERED.
ITEM 3:
AGENDA APPROVAL
MOTION:
Commissioner Brown MOVED to approve the agenda as presented and Commissioner
Brenckle SECONDED the motion. There were no objections. SO ORDERED.
ITEM 4:
APPROVAL OF MINUTES -- December 4, 2001
MOTION:
Commissioner Brown MOVED to approve the minutes as presented and Commissioner
Brenckle SECONDED the motion. There were no objections. SO ORDERED.
ITEM 5:
PERSONS SCHEDULED TO BE HEARD -- None.
ITEM 6: REPORTS
Director -- Director Jankowska reported the following items'
Noted former librarian Emily DeForest was recognized at the Chamber of
Commerce awards banquet as one of the community's unsung heroes.
· The library applied for and received a $1,300 interlibrary loan grant.
· The library's budget for the 2002-2003 fiscal year was submitted to the
finance director with a three percent (3%) increase from last year's budget request and
included several computer replacements and a new conference table. She also noted, a
new microfilm reader/printer was also included in her submitted budget, but not at
the full price as the Friends of the Library would pay for a portion of the cost.
dankowska suggested lobbying from the Commission may be helpful in securing some
of the amounts requested.
· She will be applying for a state library grant by April 1 and will be
preparing a collection development policy to submit with the grant appliCation. She
will bring the policy to the Commission for review at their March meeting.
· Reviewed the February Library calendar and noted the Film Club was
developing well with more people attending and there will be a free internet class,
among other activities and events.
· There was approximately a 13% rise in circulation in January.
6-bo
items:
mailings.
Friends of the Library-- Commission Brown reported the following
A work session was held in order to work on the membership drive
There were 215 people who signed in at December's open house.
$13,489 was deposited in the building fund from raffle sales.
Two new members of the Friends of the Library will be appointed at their
meeting next week.
6-c. City Council Liaison -- Councilman Moore reported the following:
· At the February 6 council meeting, the City's Sewer Treatment Plant
employees would be receiving an award from the Commissioner of Labor and Workforce
Development.
· PRISM will also be making a presentation at the next council meeting.
ITEM 7:
OLD BUSINESS
Discussion -- Proposed Renovation / Expansion
Architect Bill Kluge reviewed the schematic drawings and construction cost estimate
for the proposed library expansion, which were included in the Commission's packets.
He noted an exterior rendering of the design was provided and that he tried to get as
much square footage as possible within the $1 million budget. Though the estimate
was determined at $1.2 million, Kluge stated he tried to keep the design as simple as
possible and the only items he felt were extravagances is the $20,000-30,000 for the
woodwork, which he included to incorporate the current building design.
LIBRARY COMMISSION MEETING
FEBRUARY 5, 2002
PAGE 2
La Shot noted the $1 million was stated by council as the total amount allotted for the
total project, however, with the estimate received, along with survey, architectural
engineering, project contingency, possible utility upgrade, etc. costs, the total amount
of the proposed design would be more in the range of $1.4 million.
Kluge noted he tried to maximize the site and felt the second level would be the best
approach. He noted, removing the second floor would lower the cost of the building,
but would limit the time the library would have on that site as he felt the needs of the
library would outgrow the site within ten years. Kluge stated he would modify the
drawings by removing the second floor, but adding square footage to the footprint of a
one-floor addition, at no charge, but suggested the city acquire a second construction
cost estimate with the new plan.
Discussion followed at which time City Manager Snow suggested the Commission
request a joint work session with the city council to review the plans, discuss concerns,
alternatives, etc. A question of whether the council meant $1 million as the total
amount to be considered or if the $1 million would be for construction only, was
discussed. Peters stated he understood $1 million was the maximum and that over
that, a bond issue would have to go before the voters. He added, though the design
was not what they wanted or needed, he thought it would be better to stay within the
parameters, as he didn°t think it would be advantageous to request more funds from
the council.
Brenckle asked if the project did not go forward this year, what would be the inflation
increase and Kluge estimated it to be approximately an additional $30,000. He noted,
the cost of the project would be determined by the bidding environment as the estimate
was based on the high end of costs. La Shot stated he believed prices would be very
competitive in the spring and next year as well.
To lower the cost of the proposed expansion, Kluge suggested the following: Eliminate the second floor.
Eliminate the two stairwells and the elevator ($25,000/stairwell and
$55,000/elevator) to the second floor and then close it off for future development {code
would not allow for the second floor to be used for storage without having at least one
stairwell and the elevator available for use).
· If the second floor were eliminated, it could be added later (with
appropriate foundation work already in place), however it would not be efficient
construction or practicE.
· The estimate includes parking lots and paving {approximately $3,200 for
paving).
Discussion followed in which Councilman Moore suggested a breakdown of costs be
prepared with and without the second story, elevator, etc., however include them as
additive alternates. Peters suggested doing the construction in phases, like the ice
LIBRARY COMMISSION MEETING
FEBRUARY 5, 2002
PAGE 3
rink. Kluge noted, consideration should be given to the needs of city hall in ten years
and whether the library might be used as the city hall and a new library built. Snow
again suggested requesting a joint work session with the council to discuss the project,
suggested alternatives, etc. Brenckle asked whether they should wait for a second
design before attending a joint work session with the council. DeForest stated she
preferred going forward with the work session first.
Peters requested Moore ask council to set a joint work session and have Kluge attend
and make a presentation of the design and alternatives to decrease the cost. It was
also suggested, funding for a portion of the project may be available through a bond
issue or grant funds. Brenckle noted, a written commitment for the $1 million would
be required in order to acquire matching grant funds and it was suggested funding
options should also be discussed with council. Moore stated he believed council would
consider a written commitment and suggested members of the Friends be in
attendance at the work session as well in order to have plehty of participation.
La Shot and Kluge left at 6'50 p.m.
ITEM 8'
NEW BUSINESS -- None
ITEM 9'
COMMISSIONER COMMENTS/QUESTIONS
DeForest -- Likes the plan and hopes the council will give a commitment to
increase their ability to acquire grant funding.
'~Moore -- Will recommend the work session be held at 6'00 p.m. prior to a
council meeting.
Peters -- Thanked the Commission for their confidence in him in electing again
as the Commission Chair.
ITEM 10'
INFORMATION
10-a.
Kenai City Council Action Agendas of January 2 and 16, 2002.
ITEM 11'
ADJOURNMENT
MOTION:
Commissioner Amen MOVED for adjournment.
ORDERED.
There were no objections.
SO
The meeting adjourned at approximately 6:55 p.m.
Minutes transcribed and prepared by:
Carol L. Freas, City Clerk
LIBRARY COMMISSION MEETING
FEBRUARY 5, 2002
PAGE 4
AGENDA
KENAI CITY COUNCIL- REGULAR MEETING
FEBRUARY 6, 2002
7:00 P.M.
KENAI CITY COUNCIL CHAMBERS
http://www.ci.kenai.ak.us
ITEM A: CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
4. Consent Agenda
*Ail items listed with an asterisk (*) are considered to be routine and non-
controversial by the council and will be approved by one motion. There will be no
separate discussion of these items unless a council member so requests, in which case
the item will be removed from the consent agenda and considered in its normal
sequence on the agenda as part of the General Orders.
ITEM B:
,,
SCHEDULED PUBLIC COMMENTS (10 minutes)
o
Ed'Flanagan, Commissioner of Labor and Workforce Development --
Present the SHARP Award/Wastewater Treatment Plant Personnel.
e
David Burnett, AAl/Engineering Support, Inc. -- Pacific Rim Institute
of Safety and Management/2001 in Review.
ITEM C:
,,
PUBLIC HEARINGS
,
Resolution No. 2002-08 -- Awarding the Bid to Eagle Enterprises, Inc.
for Self-Contained Breathing Apparatus for Firefighting for the Total
Amount of $70,299.04.
Resolution No. 2002-09 -- Authorizing the City Manager to Enter into a
Travel Agency Concession Agreement for the Kenai Municipal Airport.
*2002 Liquor License Renewals --
George's Casino Bar-- Beverage Dispensary
Upper Deck-- Beverage Dispensary
Mr. D's -- Beverage Dispensary
Alaskalanes-- Recreational Site
ITEM D.
COMMISSION/COMMITTEE REPORTS
,
Council on Aging
Airport Commission
Harbor Commission
-1-
,
5.
6.
7.
ITEM E:
,
ITEM F:
ITEM G:
ITEM H:
.
o
o
Library Commission
Parks & Recreation Commission
Planning & Zoning Commission
Miscellaneous Commissions and Committees
a. Beautification Committee
b. Kenai Convention & VisitOrs Bureau Board
c. Alaska Municipal League Report
MINUTES
*Regular Meeting of January 16, 2002.
*Work Session Notes Of January 4, 2002.
*Work Session Notes of January 16, 2002.
CORRESPONDENCE
OLD BUSINESS
NEW BUSINESS
Bills to be Paid, Bills to be Ratified
Purchase Orders Exceeding $2,500
*Ordinance No. 1947-2002 -- Amending KMC 23.55.050 to Make Part-
Time Employees Eligible for Salary Step Increases Based on Longevity
and Satisfactory Performance and Amending the Salary Structure Table
to Delete a Separate Part-Time Hourly Schedule and Incorporate It Into
the Regular Salary Structure Table.
*Ordinance No. 1948-2002 -- Amending KMC 1.90.030, Changing the
Qualifications for the Beautification Committee, Harbor, Parks and
Recreation, and Library Commissions to Allow Up to Two' Members Each
to be Non-Residents of the City of Kenai.
*Ordinance No. 1949-2002 -- Increasing Estimated Revenues and
Appropriations by $7,500 in the Airport Terminal Enterprise Fund for the
Purchase of a Range for the Airport Terminal Restaurant.
*Ordinance No. 1950-2002 -- Increasing Estimated Revenues and
Appropriations by $1,290 in the General Fund Library Department for a
State Grant.
Approval-- Change Order No. 3/Kenai Airport ARFF/SRE Facility--
Lighting Changes for the Amount of $5,051.00.
Approval-- Termination of Leases/James H. Doyle/Gusty #4, Lots 1, 2,
3, Block 3 and Gusty #5, Lot 4A, Block 3.
-2-
10.
Discussion -- Conditional Use Permit/Certificate of Compliance Yearly
Report Requirements.
Discussion -- Industry/City Businesses Breakfast
~'/~ I-Z~~~l 1~./ Discussion-- SB 231/Authorization to Lease Correctional Facility Space
t~-r~. ~ ~~/~_ / .with Municipalities.
~/ ITEM I: REPORT OF THE MAYOR
ITEM J:
ADMINISTRATION REPORTS
1. City Manager
2. Attorney
3. City Clerk
ITEM K:
DISCUSSION
1. Citizens (five minutes)
2. Council
EXECUTIVE SESSION- None Scheduled
ITEM L:
ADJOURNMENT
-3-
AGENDA
KENAI CITY COUNCIL- REGULAR MEETING
FEBRUARY 20, 2002
7:00 P.M.
KENAI CITY COUNCIL CHAMBERS
http://www, ci.kenai.ak.us
6:00 P.M. WORK SESSION: PROPOSED LIBRARY EI~ANSION
ITEM A: CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
4. Consent Agenda
*All items listed with an asterisk (*) are considered to be routine and non-
controversial by the council and will be approved by one motion. There will be no
separate discussion of these items unless a council member so requests, in which case
the item will be removed from the consent agenda and considered in its normal
sequence on the agenda as part of the General Orders.
ITEM B:
,,
SCHEDULED PUBLIC COMMENTS (10 minutes)
ITEM C-
PUBLIC HEARINGS
Ordinance No. 1947-2002-- Amending KMC 23.55.050 to Make Part-
Time Employees Eligible for Salary Step Increases Based on Longevity
and Satisfactory Performance and Amending the Salary Structure Table
to Delete a Separate Part-Time Hourly Schedule and Incorporate It Into
the Regular Salary Structure Table.
Ordinance No. 1948-2002 -- Amending KMC 1.90.030, Changing the
Qualifications for the Beautification Committee, Harbor, Parks and
Recreation, and Library Commissions to Allow Up to Two Members Each
to be Non-Residents of the City of Kenai.
Ordinance No. 1949-2002 -- Increasing Estimated Revenues and
Appropriations by $7,500 in the Airport Termina/Enterprise Fund for the
Purchase of a Range for the Airport Terminal Restaurant.
Ordinance No. 1950-2002 -- Increasing Estimated Revenues and
Appropriations by $1,290 in the General Fund Library Department for a
State Grant.
.
Resolution No. 2002-10 -- Supporting the Creation of the Challenger
Learning Center of Alaska Foundation.
ITEM D-
COMMISSION/COMMITTEE REPORTS
o
2.
3.
4.
5.
6.
7.
Council on Aging
Airport Commission
Harbor Commission
Library Commission
Parks & Recreation Commission
Planning & Zoning Commission
Miscellaneous Commissions and Committees
a. Beautification Committee
b. Kenai Convention & Visitors Bureau Board
c. Alaska Municipal League Report
ITEM E: MII~JTES
~.~/ Z ~.~"~XZ/-' ' *Regular Meeting of February 6, 2002.
~" ITEM F' CORRESPONDENCE
ITEM G: OLD BUSINESS
,
ITEM H:
NEW BUSINESS
.
Bills to be Paid, Bills to be Ratified
Purchase Orders Exceeding $2,500
Approval-- Termination of Special Use Permit/Portion of Tract A,
General Aviation Apron #2 -- Kenai Air Alaska.
Approval -- Assignment of Real Estate Lease and Agreement/Tract B,
Kenai Tidelands Survey No. 2 -- Snug Harbor Seafoods, Inc. to U.S.
Small Business Administration.
Discussion-- New Well House No. 4/Site Location
ITEM I:
,, ,
REPORT OF THE MAYOR
·
ITEM J:
, ,
ADMINISTRATION REPORTS
Xe
City Manager
Attorney
City Clerk
ITEM K:
DISCUSSION
Citizens (five minutes)
Council
EXECUTIVE SESSION- None Scheduled
ITEM L:
ADJOURNMENT