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Home My WebLink About2002-05-06 Library Commission Packet KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM MAY 6~ 2002 6:00 P.M. AGENDA ITEM 1' CALL TO ORDER/h ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3' APPROVAL OF MINUTES -- April 2, 2002 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: REPORTS Director Friends of the Library City Council Liaison ITEM 6' OLD BUSINESS ao Discussion -- Review of Grant Options for Proposed Library Expansion ITEM 7: NEW BUSINESS ITEM 8' COMMISSIONER COMMENTS/QUESTIONS ITEM 9' INFORMATION a. Kenai City Council Action Agendas of April 3 and 17, 2002. ITEM 10' ADJOURNMENT KENAI LIBRARY COMMISSION KENAI COMMUNi~ LIBRARY ACTIVITY ROOM APRIL 2, 2002 6:00 P.M. AGENDA ITEM 1' CALL TO ORDER/k ROLL CALL ITEM 2- AGENDA APPROVAL ITEM 3: APPROVAL OF MINUTES -- March 5, 2002 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5- REPORTS a. Director Friends of the Library City Council Liaison ITEM 6- OLD BUSINESS ITEM 7: NEW BUSINESS Discussion -- Review of Grant Possibilities Discussion -- Council Meeting Action A§endas ITEM 8: COMMISSIONER COMMENTS/QUESTIONS ITEM 9- INFORMATION Kenai City Council Action Agendas of March 6 and 20, 2002. ITEM 10' ADJOURNMENT KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTMTY ROOM APRIL 2, 2002 6:00 P.M. CHAIRMAN BOB PETERS, PRESIDING MINUTES ITEM 1: CALL TO ORDER/h ROLL CALL Chairman Peters called the meeting to order at 6'00 p.m. The roll was taken and confirmed as follows: Commission Present: Commission Absent: Others Present: DeForest, Peters, Brenckle, Heus, Rodes Amen, Brown Councilman Moore, Library Director Jankowska, Department Assistant Harris ITEM 2: AGENDA APPROVAL MOTION: Commissioner Heus MOVED to approve the agenda as presented and Commissioner Brenckle SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MINUTES-- March 5, 2002 MOTION: Commissioner Brenckle MOVED to approve the minutes as presented and Commissioner Heus SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None ITEM 5: REPORTS 5-a. Director -- Director Jankowska reported on the following: · The next Film Club meeting is scheduled for April 19, 2002. * She attended two conferences last month. W~nile at the second, she obtained grant-writing/fundraising information from the Haines Library Director. Jankowska provided the Corn__rnission with several pamphlets from the Haines library. . She suggested a professional grant writer be consulted to prepare and/or advise on grants. A professional grant writer could also help to identify grant sources and in-kind donations. * Letters of reco_m_ mendation (from educational establishments, local businesses, social services, homemakers, etc.) should accompany submitted grants. Jankowksa stated she learned these letters should be well rounded to prove local support on many levels. 5-b. Friends of the Library-- Heus reported the following: · The..~pring Book Sale is scheduled to take place on June 14 and 15, 2002. The Friends of the Library pre-sale will be June 13, 2002. · An increase from $5.00 to $10.00 in membership fees. has been instituted; there have been no complaints. · Writers' Night was a success with 16 readings. 5-c. City Council Liaison -- Councilman Moore commented on the following: · Thanked all who attended the Comprehensive Plan strategic planning session last week. · Informed the Commission of a complaint on the informational pamphlet Jankowska provided the Council with at their last meeting. Moore stated he was told the pamphlet listed information for both Kenai and Soldotna, and it was felt the pamphlet should list only services offered in Kenai. Jankowska explained the purpose of the pamphlet was to assist tourists and newcomers who do not know of services available. Additionally, the only services listed in Soldotna were those not offered in Kenai. · City Attorney Graves has drafted an ordinance stating the City of Kenai will fund the Library Expansion Project if additional funds are obtained. ITEM 6- OLD BUSINESS-- None ITEM 7: NEW BUSINESS ,, , 7-a. Discussion -- Review of Grant Possibilities The Commission spoke at length regarding grant funding. The Commission discussed aspects of the Paul G. Allen Foundation, Foundation Center, CIRI, The Rasmuson Foundation and others. In addition, the following items were discussed' · Deadlines for grant applications need to be established for each grant. · A ~ooilerplate' letter could be done to provide basic information every grant will request, such as the mission statement and goals, tax classification, and financial statements. · Friends of the Library can look into fundraisers and advertising the need for funds. · The Commission discussed administrative aspects of grant writing and responsibilities of the receiver. It was determined (though will be looked into further) the Commission can prepare and request grant funds, but cannot accept the funds. AnY donated funds or grants would be kept by The Friends of the Library and the City of Kenai would be the backstop. · The Commission stated interest in seeking professional help and assistance by Merrill Sikorski (or another grant writing professional) once basic information has been gathered. LIBRARY COMMISSION MEETING APRIL 2, 2002 PAGE 2 7-b. Discussion -- Council Meeting Action Agendas The Commission reviewed the memo from the City Clerk regarding whether or not to continue including council action agendas in meeting packets. The Commission was unanimous in expressing their desire to keep them included and to be kept informed. MOTION: Commissioner Brenckle MOVED to approve the continuation of council meeting action agendas to be included in meeting packets. Commissioner Heus SECONDED the motion. There were no. objections. SO ORDERED. ITEM 8' COMMISSIONER COMMENTS/QUESTIONS Commissioner Heus addressed the Commission regarding identity theft. Heus stated one way of stealing the identity of someone is via their Social Security Number. Because of this, Heus stated she feels the Library should keep such information off forms. Jankowska stated the library does not require a SSN, but does require one form of identification (such as a driver's license}. ITEM 9' INFORMATION 9-a. Kenai City Council Action Agendas of March 6 and 20, 2002. ITEM 10' ADJOURNMENT MOTION: Commission DeForest MOVED for adjournment and Commissioner Brenckle S~ONDED the motion. There were no objections. SO ORDERED. The meeting adjourned at 8'08 p.m. Minutes prepared and transcribed by: Sharon M. Harris, Department Assistant LIBRARY COMMISSION MEETING APRIL 2, 2002 PAGE 3 AGENDA KENAI CITY COUNCIL- REGULAR MEETING APRIL 3, 2002 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www.ci.kenai, ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B. ITEM C. o . SCHEDULED PUBLIC COMMENTS (10 minutes) PUBLIC HEARINGS Liquor License ReneWal- PROTEST Eaglechief, Inc., d/b/a- Katmai Motel Restaurant & Lounge -- Beverage Dispensary Liquor License Removal of Objection to Continued Operation and Renewal Spencer W. Hah, d/b/a New Pekin§ Restaurant ITEM D: o 2. 3. 4. 5. 6. 7. ITEM E: o COMMISSION/COMMITTEE REPORTS Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Convention & Visitors Bureau Board c. Alaska Municipal League Report MINUTES *Regular Meeting of March 20, 2002. ITEM F: ITEM G: ITEM H: ITEM I: ITEM J: CORRESPONDENCE OLD BUSINESS NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 *Ordinance No. 1951-2002-- Increasing Estimated Revenues and Appropriations by $12,200 in the Terminal Enterprise Fund for Roof Repair. REPORT OF THE MAYOR ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM K: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION- None Scheduled ITEM L: ADJOURNMENT AGENDA KENAI CITY COUNCIL- REGULAR MEETING APRIL 17, 2002 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www.ci.kcnai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call , 3. Agenda Approve 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B' SCHEDULED PUBLIC COMMENTS (10 minutes) o Philppa Sonnichsen/l~ KP~ Pee Wee C Hockey Team -- Season Update James Shill, E~ Director/Central Penhasula Counseling Services -- Proposed Residential Treatment Center for Adolescents. ITEM C: PUBLIC HEARINGS , Ordinance No. 1951-2002 -- Increasing Estimated Revenues and Appropriations by $12,200 in the Terminal Enterprise Fund for Roof Repair. , , Ordinance No. 1952-2002 -- Increasing Estimated Revenues and Appropriations by $15,600 in the Council on Aging-Tire III Fund. Motion for Introduction Motion for Second Reading (Requires a Unanimous Vote) Motion for Adoption Resolution No. 2002-17 -- Awarding the Bid to Kenai Chrysler Center for a 2002 Police Patrol Car for the Total Amount of $21,606. , Resolution No. 2002-18 -- Pursuant to KMC 22.05.045, Setting the Rate of Interest to be Included in Notes Taken on Sale of City Lands. , , . . 10. ITEM D- o 2. 3. 4. 5. 6. 7. ITEM E: lo ITEM F: ITEM G: ITEM H: e Resolution No. 2002-19 -- Awarding the Bid to Peninsula Roofing, Inc. for Kenai Municipal Airport Roof Repairs 2002 for the Total Amount of $57,126, Which Includes the Basic Bid and Additive Alternate. Resolution No. 2002-20 -- Awarding the Bid to Alaska Pipe and Supply for Kenai ARFF/SRE Facility Breathing Air System for the Total Amount of $30,403.28. Resolution No. 2002-21 -- Awarding a Contract to NC Machinery Co. for a Caterpillar 14H Motor Grader for the Total Amount of $273,394. *Transfer of Liquor License -- Kenai Golf Course Cafe, Inc., d / b/a Kenai Golf Course Cafe -- Restaurant/Eating Place to Gary E. & Susan L. Schneltmg, d/b/a, The Hole-N-One. *Application for Restaurant Designation Permit -- Gary E. Schneltin§ & Susan L. Schneltin§, d/b/a The Hole-N-One. COMMISSION/COMMITTEE REPORTS Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Convention & Visitors Bureau Board c. Alaska Municipal League Report d. Kenai Chamber of Commerce MINUTES *Regular Meeting of April 3, 2002. CORRESPONDENCE OLD BUSINESS NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 *Ordinance No. 1953-2002 -- Increasing Estimated Revenues & Appropriations by $3,000 in the Senior Citizen's Title III Grant Fund for a Grant From the State of Alaska and Transferring Grant Match Money from the Borough Grant Fund. o Approval-- Kenai Golf Course Restaurant a. Cancellation of Lease and Consent to Cancellation of Lease (Kenai Golf Course Cafe, Inc. and Richard Morgan) b. Sublease Agreement and Consent to Sublease Agreement (The Morgan Family Limited Partnership and Gary E. and Susan L. Schnelting). Approval-- Special Use Permit/Kenai Airport Fuel Services Approval -- Kenai Watershed Forum Memorandum of Agreement Discussion -- Schedule Board of Adjustment Hearing/Appeal of Planning & Zoning Commission Denial of PZ02-15 Variance Permit for an Oversized Sign at 9711 Kenai Spur Highway -- Challenger Learning Center of Alaska. Discussion-- R&J Seafoods/Request for Reduction in Lease Rates Discussion -- Local Improvement District -- Pillars Subdivision/Report to Council. ITEM I: REPORT OF THE MAYOR , ITEM J. o ADMIT/ISTRATION REPORTS ,, City Manager Attorney City Clerk ITEM K: , , DISCUSSION 1. Citizens (five minutes) 2. Council .. ~CUTIVE SESSION- Personnel Matters ITEM L: ADJOURNMENT