HomeMy WebLinkAbout2024-01-08 Harbor Commission Packet - Work SessionKENAI HARBOR COMMISSION
WORK SESSION – COMMISSION REVIEW
JANUARY 8, 2024 – 5:00 P.M.
KENAI CITY COUNCIL CHAMBERS
210 FIDALGO AVE., KENAI, AK 99611
*Telephonic/Virtual Information Below*
www.kenai.city
A.CALL TO ORDER
B. INTRODUCTION
1.Terry Eubank, City Manager
2.Scott Bloom, City Attorney
3.Shellie Saner, City Clerk
C.PUBLIC COMMENT (Public comment limited to three (3) minutes per speaker; thirty
(30)minutes aggregated)
D.COMMISSION DISCUSSION
1.Review the 5-Year Summary on Harbor Commission Activities. ................... Pg. 2
2.Review the Harbor Commission Membership Responses to the Commission
Committee and Council on Aging Survey. ..................................................... Pg. 6
3.Review of Kenai Municipal Code Chapter 11.10 Harbor Commission. ........ Pg. 14
4.Review of Kenai Municipal Code Chapter 1.90 Standards for Boards,
Commissions and Committees. ................................................................... Pg. 15
5.Review of Council Policy 20.020 - Commission, Committees and Council on
Aging Procedures. ...................................................................................... Pg. 18
E.ADDITIONAL PUBLIC COMMENT
F.ADJOURNMENT
Join Zoom Meeting OR
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Meeting ID: 830 8953 8263 Meeting ID: 830 8953 8263
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1
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Meeting
Date
Meeting
Type Agenda Item Action
Taken Outcome
11/06/23 Work
Session Harbor Commission FY2025-2029 Capital Improvement Project Priority List No Discussion
11/06/23 Regular Discussion/Recommendation – Recommending Council Consideration of the Harbor
Commission FY2025-FY2029 Capital Improvement Project Priority List Yes Approved
09/11/23 Work
Session
Shaylon Cochran and Vinnie Catalano, Cook Inlet Regional Citizens Advisory Council -
Cook Inlet Harbor Safety Committee Overview Presentation No Presentation
08/07/23 Regular Discussion – City of Kenai Commissions, Committees and Council on Aging Review No No Quorum
04/10/23 Regular Discussion/Recommendation – Recommending City Council Approval of the Student
Representative Policy No. 20.100.No No Quorum
04/10/23 Regular
Discussion/Recommendation – Recommending City Council Approval of Amendments
to the City Council Procedures for Commissions, Committees and Council on Aging
Policy No. 2016-01.
No No Quorum
02/06/23 Work
Session Fiscal Year 2024-2028 Capital Improvement Plan No Discussion
02/06/23 Work
Session Harbor Commission 2023 Goals No Discussion
11/07/22 Regular Discussion/Recommendation – Priority List for the City of Kenai Fiscal Year 2024-2028
Capital Improvement Plan No No quorum
08/08/22 Regular Discussion – HDR Bluff Stabilization Project 65% DDR Complete No Discussion
08/08/22 Regular Discussion – Clean Harbors Participation No Discussion
08/08/22 Regular Discussion – Capital Improvement Plan Potential Projects/Amendments No Discussion
5-Year Summary of Harbor Commission Activities
January 8, 2024
City Clerk's Office
Chair Berga and Harbor Commission Members
2
Meeting
Date
Meeting
Type Agenda Item Action
Taken Outcome
06/06/22 Regular Discussion – Clean Harbors Survey Write-Up No Discussion
06/06/22 Regular Discussion – USACE Boat Ramp Dredging Permit Renewal No Discussion
06/06/22 Regular Discussion – HDR Bluff Stabilization Project 65% DDR Received No Discussion
05/09/22 Regular Discussion – Clean Harbors Survey Write-up No No Quorum
05/09/22 Regular Discussion – USACE Boat Ramp Dredging Permit Renewal No No Quorum
05/09/22 Regular Discussion – HDR Bluff Stabilization Project 65% DDR received No No Quorum
02/07/22 Regular Discussion/Recommendation – FY23-27 Capital Improvement Plan Yes Approved
01/11/22 Special Discussion/Recommendation – Resolution No. HC21-01 – Recommending the Council
of the City of Kenai Approve and Adopt the City of Kenai Land Management Plan. Yes Approved as
Amended
11/08/21 Regular Discussion/Recommendation – Resolution No. HC21-01 – Recommending the Council
of the City of Kenai Approve and Adopt the City of Kenai Land Management Plan Yes Postponed
08/23/21 Special Discussion/Recommendation – Kenai Waterfront Revitalization Feasibility Study Yes Approved
06/07/21 Regular Discussion – Update on Special Use Permit holders No Discussion
06/07/21 Regular Discussion – Update on Dock Tenant Contract, 2nd year term PacStar No Discussion
06/07/21 Regular Discussion – Update on Dock Repairs Capital Project No Discussion
06/07/21 Regular Discussion – Beluga Whale Research participation No Discussion
04/12/21 Regular Discussion – Update on Bluff Erosion RFP No Discussion
02/08/21 Regular Discussion – Request for Proposals (RFP) 2021 City of Kenai Bluff Bank Stabilization
Professional Engineering Services No Discussion
02/08/21 Regular Discussion – KMC Title 11.10 Overview of Commission Responsibilities No Discussion
01/25/21 Special Discussion/Recommendation – Commission Formal Approval of Harbor-Related
Capital Projects.Yes Approved
11/09/20 Regular Discussion – Projects Status Updates No Discussion
11/09/20 Regular Discussion – Dock Floats Construction, Material Selections No Discussion
3
Meeting
Date
Meeting
Type Agenda Item Action
Taken Outcome
11/09/20 Regular Discussion – Confirmation of current Capital Projects, Float Replacements, Boat Ramp
Concrete Repairs, and others No Discussion
10/12/20 Regular Discussion – Project Status Updates for City Dock Repair, Beach Vault Restrooms, the
Bluff Erosion, and Peninsula Avenue Bluff Erosion No Discussion
08/10/20 Regular Discussion – River Safety - Commercial vs. Personal Use No Discussion
08/10/20 Regular Discussion – Set Next Meeting Date No Discussion
06/08/20 Regular Discussion – Upcoming Fisheries No Discussion
06/08/20 Regular Action/Approval - Ratify Decision for in-person/virtual hybrid meetings Yes Approved
05/11/20 Regular Discussion/Recommendation – Contract to Use Cranes, Offices, and Operating Area at
the Boating Facility 2020.Yes Approved
05/11/20 Regular
Recommendation – Change of Use and Assignment of Lease for Lot 2, Kenai Spit
Subdivision from North Pacific Seafoods, Inc. to E&E Foods, Inc. d/b/a Pacific Star
Seafoods.
Yes Approved
05/11/20 Regular Recommendation – FY2021-2025 Capital Improvement Plan Yes Approved
03/09/20 Regular Recommendation – Motion for Approval of Resolution No. HC20-01 Yes Approved
03/09/20 Regular Discussion/Recommendation – Contract to Use Cranes, Offices, and Operating Area at
the Boating Facility 2020 No Discussion
02/10/20 Regular Discussion/Recommendation – Special Use Permit Fee for City Crane Access No Discussion
01/06/20 Special Discussion/Recommendation – Kenai Municipal Code Title 11 Yes Approved
11/25/19 Joint Special Discussion/Recommendation – Personal Use Fishery Capital Projects Yes Approved
11/04/19 Regular Discussion/Recommendation – Harbor Commission Title 11 Yes Postponed
11/04/19 Regular Discussion – Dock and Harbor Facility Survey Results No Discussion
11/04/19 Regular Discussion – Monitoring and Counting Fish from City Beaches Yes Postponed
09/16/19 Regular Discussion/Recommendation – Assignment of Shore Fishery Lease – Tract Two, Shore
Fishery Plat No. 71 Yes Approved
09/16/19 Regular Discussion/Recommendation – Assignment of Tidelands Lease – Tract B, Kenai
Tidelands Survey No. 2, According to Plat No. 89-2.Yes Approved
4
Meeting
Date
Meeting
Type Agenda Item Action
Taken Outcome
08/19/19 Regular Discussion – Potential for Dredging at the City Dock No Discussion
08/19/19 Regular Discussion/Recommendation – Land Sale and Leasing Policies and Procedures
Presentation No Discussion
08/19/19 Regular Discussion/Recommendation – Ordinance No. 3072-2019 No Discussion
08/19/19 Regular Discussion/Recommendation – Assignment of Shore Fishery Lease – Tract 2, Shore
Fishery Plat No. 71.No No Discussion
08/19/19 Regular Discussion/Recommendation – Assignment of Tidelands Lease – Tract B, Kenai
Tidelands Survey No. 2, According to Plat No. 89-2.No No Discussion
06/10/19 Regular Discussion/Recommendation – FY21, FY22, FY23 Capital Improvement Project List Yes Approved
05/13/19 Regular Discussion – Status of Dock and Harbor Facility Survey No Discussion
05/13/19 Regular Discussion/Recommendation – FY20, FY21, FY22 Capital Improvement Project List No Discussion
04/08/19 Regular Discussion/Recommendation – Kenai Municipal Code Amendments for Wake Signage,
Safety Signage and Navigational Buoys Yes Approved
04/08/19 Regular Discussion/Recommendation – Harbor Commission Title 11 Amendments Yes Approved
04/08/19 Regular Discussion/Recommendation – Possible Questionnaire about the City Dock Yes Approved
04/08/19 Regular Discussion - Potential for Dredging at the City Dock Yes Postponed
04/08/19 Regular Discussion - Potential Credit Card Readers at the City Dock Cranes No Discussion
03/11/19 Regular Discussion/Recommendation – Kenai Municipal Code Amendments for Wake Signage,
Safety Signage and Navigational Buoys No Discussion
03/11/19 Regular Discussion/Recommendation – Harbor Commission Title 11 Amendments No Discussion
5
Harbor Commission Survey Responses
7 of 7 Commissioners Responded
2023 Commission, Committee and Council on Aging Survey Responses - Harbor Commission Page 1 of 8
Question 1: Are you or have you served as a Chair of your Commission or Committee?
Participant 1 -
Participant 2 -
Participant 3 -
Participant 4 -
Participant 5 -
Participant 6 -
Participant 7 -
Question 2: What motivated you to join your commission or committee?
Participant 1 Was encouraged by a former Harbor Commissioner.
Participant 2 public service, similar points of interest in community development potential.
Participant 3 Heard there was a position open. I have been employed in local government out
of state. It seemed like the right thing to do.
Participant 4 Staying involved as a citizen of the City of Kenai.
Participant 5 The Harbor Commission was about to be cancelled for lack of interest. They were
having a tough time getting members that would show up for meetings. So I said
I would do it.
Participant 6 Participate in the process
Participant 7 The mouth of the Kenai River has been where I worked for 24 yrs
Question 3: Do you understand your role, duties and responsibilities as a member of your commission or
committee?
Participant 1 Yes
Participant 2 Yes
Participant 3 Yes
Participant 4 Yes
Participant 5 Yes
Participant 6 Yes
Participant 7 Yes
6
Harbor Commission Survey Responses
7 of 7 Commissioners Responded
2023 Commission, Committee and Council on Aging Survey Responses - Harbor Commission Page 2 of 8
Question 4: Do you feel the duties and responsibilities of your commission or committee should be increased,
decreased or better defined?
Participant 1 Better defined: For example: Harbor Commission should have some role/interest
in Waterfront Revitalization and Bluff Stabilization projects. Those roles/interests
need to be vetted out.
Participant 2 Increased
Participant 3 Increased
Participant 4 Better defined:
Participant 5 Better defined: I think the Harbor Commission is doing just fine the way it is.
However, we still have a difficult time recruiting and keeping members. Death &
illness seem to be responsible for a lot of this.
Participant 6 Better defined: Another choice should be “stay the same” But I think the duties
of the Harbor Commission will depend mostly on the definition of “the harbor”
and what is possible in that geographic area considering mother nature’s reality
& costs of improvements. And it’s important to remember Commissioners
receive no pay, so duties need to be considered with that in mind. Especially in
these days of high inflation.
Participant 7 Better defined: Not my individual duties but we need better direction as a
commission. Long term plan for the Harbor?
Question 5: In a typical month how many hours do you spend working on commission or committee
business?
Participant 1 Less than five hours.
Participant 2 Less than five hours.
Participant 3 Less than five hours.
Participant 4 Less than five hours.
Participant 5 Less than five hours.
Participant 6 Less than five hours.
Participant 7 Less than five hours.
7
Harbor Commission Survey Responses
7 of 7 Commissioners Responded
2023 Commission, Committee and Council on Aging Survey Responses - Harbor Commission Page 3 of 8
Question 6: On a scale of 1 - 10, with one being the lowest rating and ten being the highest rating, how
would you rate your commission or committee meetings?
Participant 1 7
Participant 2 6
Participant 3 5
Participant 4 4
Participant 5 5
Participant 6 6
Participant 7 8
Question 7: What measures would you recommend be taken to get more public participation with your
commission or committee meetings?
Participant 1 Consider holding a public meeting to discuss topics such as; plans for the
upcoming 2024 dip net fishery, to include findings from previous fisheries and
what changes/improvements/corrective actions were made.
Participant 2 Develop more land and infrastructure ideas and goals.
Participant 3 I have no recommendations.
Participant 4 KSRM What’s Happening advertising.
Participant 5 If I had the answer to that question I would not be filling out this survey.
Participant 6 The public will participate more in Harbor Commission meetings when they
sense there are big changes pending they might have to pay for via increased
taxes or that might change user fees dramatically ally or access. In reality most
people don’t have time to participate or what’s going on doesn’t register on their
personal radar. Unless for some reason it suddenly makes a big difference to
them.
Participant 7 Nothing at the moment.
Question 8: On a scale of 1 - 10, with one being the lowest rating and ten being the highest rating, how
would you rate the effectiveness of your commission or committee?
Participant 1 5
Participant 2 8
Participant 3 5
Participant 4 5
Participant 5 5
Participant 6 5
Participant 7 10
8
Harbor Commission Survey Responses
7 of 7 Commissioners Responded
2023 Commission, Committee and Council on Aging Survey Responses - Harbor Commission Page 4 of 8
Question 9: Do you agree with following Kenai Municipal Code attendance requirements for commission or
committee members? KMC 1.90.050 (b): If the commission, committee or board member shall be absent,
without the body excusing the absence for good cause, from more than one-half of all the meetings of his
or her committee, commission or board, regular and special, held within any period of three (3) consecutive
calendar months, he or she shall thereupon cease to hold the seat. A commission, committee or board
member may not have more than three (3) excused absences during a twelve (12) month calendar year.
Participant 1 Yes
Participant 2 Yes
Participant 3 Yes
Participant 4 Yes
Participant 5 Yes
Participant 6 Yes
Participant 7 Yes
Question 10: What are your expectations of the Director who is staff to your commission or committee?
Participant 1 None at this time.
Participant 2 To my limited participation thus far (1 meeting), it is to inform the commission
on past, present, and future uses of infrastructure. Give guidance on work
sessions, inform of monetary reports as well as all public works associated with
said commission.
Participant 3 Educate the committee members
Participant 4 Bring the most current issues and updates to the committee or commission.
Also, bring items forward that have been requested by the committee members
or the commissioners.
Participant 5 Work with the commission chair to plan and create the meeting agenda. That
they present to the commission issues the commission should be aware of.
Present to the commission the things that their department needs and wants.
Report to the commission about various meetings they attend that pertained to
areas the commission governs. Keep the commission informed on activities that
the council is discussion or actions they are considering.
Participant 6 Update the group on things happening in the city that have come to their
attention that could effect the business of the commission
Participant 7 Keep us informed from the city and on task.
9
Harbor Commission Survey Responses
7 of 7 Commissioners Responded
2023 Commission, Committee and Council on Aging Survey Responses - Harbor Commission Page 5 of 8
Question 11: In regards to succession planning and on-boarding new members to your commission or
committee, what tools do you believe would streamline the process? MULTIPLE CHOICE
Participant 1 Choice 1: Commission recommended transition plan for commission or
committee chairs.
Choice 2: Commission recommended strategy for on-boarding new members.
Participant 2 Choice 1: Commission recommended transition plan for commission or
committee chairs.
Participant 3 Choice 2: Commission recommended strategy for on-boarding new members.
Choice 3: Additional training opportunities outside of the biennial training that
takes place in January of odd numbered years.
Participant 4 Choice 3: Additional training opportunities outside of the biennial training that
takes place in January of odd numbered years.
Participant 5 Choice 4: Other: No answer given.
Participant 6 Choice 4: Other: Not sure what can be done. Volunteers can be in short supply
these days. When someone volunteers to be on a commission now it seems, they
can get on. It’s just getting the volunteers.
Participant 7 Choice 2: Commission recommended strategy for on-boarding new members.
Question 12: Do you feel allowing members to attend via remote participation benefits your commission or
committee?
Participant 1 Yes
Participant 2 Yes
Participant 3 No
Participant 4 Yes
Participant 5 Yes
Participant 6 Yes
Participant 7 Yes
10
Harbor Commission Survey Responses
7 of 7 Commissioners Responded
2023 Commission, Committee and Council on Aging Survey Responses - Harbor Commission Page 6 of 8
Question 13: Do you feel the number of members on your commission or committee should be increased or
decreased?
Participant 1 Stay the Same: Since Harbor has had lack of a quorum recently and as there are
new members there is a need for harbor Commission to set some goals and
expectations. See response to question 20 below.
Participant 2 Stay the Same: I have only had the opportunity to attend one, but it seemed to
be a good representation of the public as well as the right balance for being
constructive and timely.
Participant 3 Stay the Same
Participant 4 Stay the Same
Participant 5 Stay the Same
Participant 6 Stay the Same
Participant 7 Stay the Same
Question 14: Should members of your commission or committee be required to be residents of the City?
Participant 1 Yes
Participant 2 Yes
Participant 3 Yes
Participant 4 Yes
Participant 5 Yes
Participant 6 Yes
Participant 7 Yes
Question 15: Has the scope of work for your commission or committee changes during your time serving as
a member?
Participant 1 There has been no change to the scope of work.
Participant 2 There has been no change to the scope of work.
Participant 3 There has been no change to the scope of work.
Participant 4 There has been no change to the scope of work.
Participant 5 The scope of work has improved.
Participant 6 There has been no change to the scope of work.
Participant 7 There has been no change to the scope of work.
11
Harbor Commission Survey Responses
7 of 7 Commissioners Responded
2023 Commission, Committee and Council on Aging Survey Responses - Harbor Commission Page 7 of 8
Question 16: Given your experience, how would you improve the activities of your commission or
committee? MULTIPLE CHOICE
Participant 1 Choice 1: More focused mission, goals or objectives.
Choice 2: Broader scope of duties.
Choice 5: Other: Please refer to questions 6, 11, 15, and 20
Participant 2 Choice 1: More focused mission, goals or objectives.
Participant 3 Choice 2: Broader scope of duties.
Participant 4 Choice 1: More focused mission, goals or objectives.
Participant 5 Choice 5: Other: No answer given.
Participant 6 Choice 5: Other: It’s about right now. There are only so many issues with the
Harbor Commission due to the nature of the Harbor.
Participant 7 Choice 1: More focused mission, goals or objectives.
Question 17: Do you feel your commission or committee should be eliminated or merged with another
commission or committee?
Participant 1 No Change
Participant 2 No Change
Participant 3 No Change
Participant 4 No Change
Participant 5 No Change
Participant 6 Merged: Maybe merged with planning or parks & rec. However if development
of the waterfront increases rapidly, then, the responsibilities might increase
dramatically.
Participant 7 No Change
12
Harbor Commission Survey Responses
7 of 7 Commissioners Responded
2023 Commission, Committee and Council on Aging Survey Responses - Harbor Commission Page 8 of 8
Question 18: How might we improve commission or committee engagement?
Participant 1 Seeing that there are several new members, myself included, Harbor Commission
should identify goals or projects such as. 1) Current status of the Waterfront
revitalization project, 2) Review findings from the 2019 Dock and Harbor
Commission survey and explore how Kenai could benefit from the findings as
well as make plans for a similar survey, 3" review the Clean Harbors Survey write-
up (May 9, 2022 meeting) 4) Review Dredging permit process, 5) Become familiar
with the current status of the Bluff Stabilization project, 6) Review KMC Title 11,
Chapter 1.90 and associated Amendments. It appears that Harbor frequently did
not have a quorum and there may have been business that was never addressed.
Perhaps sub-committees could be formed to address the above issues as well as
reviewing previous work Harbor has accomplished and work that could be re-
visited.
Participant 2 Better outreach and exposure. Many residents are unaware of the
committees/commissions as a whole. To get it more publicly out there would
inevitably lead to more participation.
Participant 3 twice a month meetings.
Participant 4 Help committee or commission members understand their role.
Participant 5 No answer given.
Participant 6 Good now.
Participant 7 We need a new vision, long term plan.
Question 19: What other information would you like to provide for the Commission and Committee Review
Process that will begin in January of 2024?
Participant 1 Harbor Commission members should consider visiting all City harbor facilities,
tide or submerged lands. Where properties are under control of a tenant or
owner other than the City of Kenai, ask the tenant or owner for permission for
the Harbor Commissioners to visit selected private operated facilities.
Participant 2 I would like to thank you for the input opportunity, I Have not served long
enough to suggest changes or general suggestions yet but I am more than happy
to answer question or provide input as a resident.
Participant 3 None
Participant 4 A discussion between the director and committee or commission regarding their
understanding of the role of their citizens serving on the commission or
committee.
Participant 5 In regard to question 16: Should members of your commission or committee be
required to be residents of the city? I think commission members should be
residents of Kenai. However, if someone from the local area could bring a certain
expertise to a commission that could not be found in a Kenai resident, I would
be supportive of a means to grant an exception.
Participant 6 That’s it
Participant 7 Na
13
KMC Chapter 11.10, Harbor Commission Page 1 of 1
The Kenai Municipal Code is current through Ordinance 3380-2023, passed November 15, 2023.
Chapter 11.10
HARBOR COMMISSION
Sections:
11.10.010 Duties and powers.
11.10.010 Duties and powers.
(a) The Harbor Commission shall be required to do the following:
(1) Develop, adopt, alter, or revise, subject to approval by the City Council, a master
plan for the physical development of harbor or port facilities for the City. Such master
plan with accompanying maps, plats, charts, descriptive, and explanatory matter, shall
show the Harbor Commission’s recommendations for the development of the City
harbor facilities may include, among other things:
(i) Development of the type, location, and sequence of all public harbor facilities;
(ii) The relocation, removal, extension, or change of use of existing harbor
facilities;
(2) Submit annually to the City Manager and Council, not less than ninety (90) days
prior to the beginning of the budget year, a list of the recommended capital
improvements which, in the opinion of the Commission, are necessary or desirable to
be constructed during the forthcoming three (3) year period. Such list shall be
arranged in order of preference, with recommendations as to which projects shall be
constructed in which year.
(3) Make investigations regarding any matter related to City harbor facilities, tide or
submerged lands. Make recommendations to the Council relative to the care, control,
and development of tide and submerged lands.
(4) Review all City leases of City-owned tide, submerged, and lands or navigable
waters within the City, and as to the planned improvements proposed and make
recommendations to the City Council.
(5) Make and prepare reports and plans for approval by the City Council.
(6) Coordinate public efforts, individual and group, to the effectuation of approved
plans.
(7) Shall act in advisory capacity in the selection of a Harbor Master should such a
position be created by the City Council.
The Kenai Municipal Code is current through Ordinance 3380-2023, passed November 15,
2023.
Disclaimer: The City Clerk has the official version of the Kenai Municipal Code. Users should
contact the City Clerk for ordinances passed subsequent to the ordinance cited above.
14
KMC Chapter 1.90, Standard Procedures for Boards, Commissions and Committees Page 1 of 3
The Kenai Municipal Code is current through Ordinance 3373-2023, passed October 4, 2023.
Chapter 1.90
STANDARD PROCEDURES FOR BOARDS, COMMISSIONS AND
COMMITTEES
Sections:
1.90.010 Creation.
1.90.020 Duties.
1.90.030 Qualifications.
1.90.040 Terms.
1.90.050 Proceedings.
1.90.060 Specific requirements of boards, commissions and committees.
1.90.010 Creation.
All boards, commissions and committees created by the Council of the City of Kenai, shall
consist of seven (7) members who shall be nominated by the Mayor and confirmed by the City
Council from applications submitted to the City Clerk. A chair and vice-chair shall be selected
annually and shall be elected from and by the appointed members. At the organizational
meeting of Council, or as soon thereafter as practicable, the Mayor, after consultation with
Council, shall nominate Council Members as a council liaison to any board, commission or
committee. After confirmation by Council, the council liaison may attend all meetings of the
board, commission or committee. A council liaison is not a member of, and shall have no voting
power or any other rights of membership on, the board, commission or committee. The Mayor
and other Council Members may attend meetings of boards, commissions or committees when
serving as an alternate for the Council liaison, or in their capacity as elected officials. City
administrative staff shall attend and supply staff support to all meetings of boards,
commissions and committees.
1.90.020 Duties.
(a) Members of boards, commissions and committees shall be required to establish policies
relating to their respective organization. They shall act in an advisory capacity to City
Council unless otherwise specified in the City Code.
(b) If the board, commission or committee has income stated within the City of Kenai annual
budget, said board, commission or committee shall work with the City Manager to
establish expenses projected for the year for approval by the City Council.
1.90.030 Qualifications.
(a) A member of a board, commission or committee must be a resident of the City of Kenai,
unless the board, commission or committee is specifically exempted by Council from this
requirement. The member cannot be an officer or employee of the City of Kenai. If any
member should move his or her residence from the corporate limits of the City of Kenai (if
15
KMC Chapter 1.90, Standard Procedures for Boards, Commissions and Committees Page 2 of 3
The Kenai Municipal Code is current through Ordinance 3373-2023, passed October 4, 2023.
applicable), is an officer or employee of the City of Kenai, or shall be elected or appointed
as an officer or employee of the City of Kenai, the service of such member shall terminate
immediately. He or she should be aware that he or she will serve without salary, but will
be reimbursed for all reasonable expenses incurred in connection with this service, only
after approval by Council.
(b) The Beautification Committee, and Harbor, Library, and Parks and Recreation
Commissions may at the discretion of the Council have up to two (2) non-resident
members each.
(c) The Planning and Zoning Commission may have up to one member that is not a resident
of the City if they have a controlling ownership interest in a business physically located in
the City. This provision specifically does not create a designated seat for a non-resident.
1.90.040 Terms.
(a) A member of a board, commission or committee shall serve for a term of three (3) years,
unless the board, commission or committee is specifically exempted by Council from this
requirement. At renewal date, the Mayor, with consent of the Council, can reappoint the
member or recommend a replacement.
(b) The terms of the initial board, commission or committee member shall be staggered so
that three (3) members will be appointed for one (1) year; two (2) members will be
appointed for two (2) years; and two (2) members will be appointed for three (3) years.
Terms shall commence on January 1st of each year.
1.90.050 Proceedings.
(a) All boards, commissions and committees will have regularly scheduled meetings which
shall be open to the public. Exceptions to the meeting requirements shall be established
by Council. Permanent records or minutes shall be kept of all proceedings and such
minutes shall record the vote of each member upon every question. Every decision or
finding shall immediately be filed in the office of the City Clerk and shall be a public record
open to inspection by any person. All acts of boards, commissions and committees are
subject to the paramount authority of the City Council.
(b) If the commission, committee or board member shall be absent, without the body
excusing the absence for good cause, from more than one-half of all the meetings of his
or her committee, commission or board, regular and special, held within any period of
three (3) consecutive calendar months, he or she shall thereupon cease to hold the seat. A
commission, committee or board member may not have more than three (3) excused
absences during a twelve (12) month calendar year.
(c) In all matters of parliamentary procedure, the most current edition of Robert’s Rules of
Order Newly Revised shall be applicable and govern all meetings, unless as specified in
KMC 1.15.060, motions; KMC 1.15.100, speaking; and KMC 1.15.110, voting.
16
KMC Chapter 1.90, Standard Procedures for Boards, Commissions and Committees Page 3 of 3
The Kenai Municipal Code is current through Ordinance 3373-2023, passed October 4, 2023.
(d) The responsibility of insuring that all members of boards, commissions and committees
receive a copy of the Standard Procedures of Boards, Commissions and Committees lies
with the City Clerk.
1.90.060 Specific requirements of boards, commissions and
committees.
Requirements of boards, commissions and committees as set forth in KMC 1.90 are general
requirements and shall be followed to the extent that they do not conflict with specific
requirements found in code sections specifically pertaining to individual boards, commissions
and committees. (Ords. 1223, 1239)
The Kenai Municipal Code is current through Ordinance 3373-2023, passed October 4,
2023.
Disclaimer: The City Clerk has the official version of the Kenai Municipal Code. Users should
contact the City Clerk for ordinances passed subsequent to the ordinance cited above.
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CITY COUNCIL – 20.020
COMMISSIONS, COMMITTEES AND COUNCIL ON AGING PROCEDURES
Effective Date: March 5, 2014 Last Action Date: April 19, 2023
See Also: Approved by: City Council
20.020 Commissions, Committees and Council on Aging Procedures Page 1 of 4
POLICY – 20.020 Commissions, Committees and Council on Aging Procedures
Purpose
The purpose of this policy is to establish procedures, other than those provided in KMC 1.90, for Commissions,
Committees and Council on Aging.
Scope
This policy applies to all advisory bodies appointed by the City Council. In addition to this policy the following
Kenai Municipal Code (KMC) provisions are applicable:
Airport Commission is also regulated by KMC 21.20
Harbor Commission is also regulated by KMC 11.10
Parks and Recreation Commission is also regulated by KMC 19.05
Planning and Zoning Commission is also regulated by KMC 14.05.
Policy
A. Appointment and Reappointments
1. An application for consideration of appointment or reappointment to a Commission, Committee or
Council on Aging must be submitted to the City Clerk.
2. The Mayor nominates an applicant for appointment or reappointment and by motion, the City Council
confirms.
B. Establishing Subcommittees
1. A subcommittee of a commission or committee may be established for a specific function upon approval
of Council.
C. Meeting Schedules
1. Commission, Committee and Council on Aging meeting schedule is as follows:
Commission / Committee /
Council on Aging Meeting Schedule Scheduled Meeting Days
Airport Commission Monthly Second Thursday of the month
Beautification Meetings held January, April,
May, September and October
Second Tuesday of the month
Council on Aging Monthly Second Thursday of the month
Harbor Commission Meetings held February,
March, April, May, June,
August, September and
November
First Monday after first Council
meeting of the month
Library Commission (Suspended as of 2015, Ordinance No. 2815-2015)
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Parks & Recreation Commission Monthly, except for July First Thursday of the month
Planning & Zoning Commission Twice monthly Second & fourth Wednesday
2. All regular meetings will be held in the Kenai City Hall Council Chambers with the exception of the
Council on Aging who shall meet at the Senior Center and the Airport Commission who shall meet in
the Conference Room of the Kenai Municipal Airport terminal building, unless offsite arrangements are
approved by the Clerk. Exceptions for subcommittee meetings may be made with the advance notice of
the City Clerk.
3. Regularly scheduled meeting times will be approved by Council.
4. Commissions, Committees and Council on Aging may, with the City Clerk's approval and notification to
Council and the City Manager, hold special meetings (for a specific purpose) on an as-needed basis.
5. Commissions, Committees and Council on Aging meetings may be cancelled or rescheduled by the City
Clerk, with notification to Council and the City Manager, if cancellation or rescheduling is warranted, i.e.
lack of agenda items, pre-knowledge of lack of a quorum, etc.
6. Any additional commissions or committees established will be set and incorporated into the meeting
schedule by the City Council.
D. Minutes & Meeting Recordings
1. With exception of the Planning & Zoning Commission, taking notes and electronically recording
meetings shall be the responsibility of department liaison to the specific meeting body. The Clerk's
Office shall take notes and record the meeting for the Planning and Zoning Commission.
2. Action minutes will be produced by the Clerk's Office from the department liaisons notes and provided
to the City Council as official records of the meetings. Summary minutes will be produced by the Clerk’s
Office for Planning and Zoning Commission items when the item is quasi-judicial.
3. Regularly scheduled meetings shall be electronically recorded and with the exception of Planning &
Zoning Commission, shall be kept for two years.
4. Planning & Zoning Commission meeting recordings shall be kept for 6 years.
E. Work Sessions
1. Work sessions may not be held without the approval of the City Clerk unless they occur on the night of
and at the time of a regularly scheduled advertised meeting. Notification of scheduled work session shall
be provided to City Council and the City Manager. Work session may be requested by Council, the liaison
or Chair of the body.
2. During work sessions, only items on the work session agenda may be discussed and no formal actions
may be taken.
3. At a minimum, work sessions shall be posted on the Official City Bulletin Board in Kenai City Hall and
on the city website at least five days prior to the meeting.
F. Basic Meeting Information
1. All meetings shall be open to the public.
2. At a minimum, meeting notices shall be posted on the Official City Bulletin Board in Kenai City Hall and
on the city website at least five days prior to the meeting.
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3. Meeting agendas shall be established by the Chair and the department liaison and shall be relevant to
the authority of the board, commission or committee as designated within the bylaws or Kenai Municipal
Code. Items requiring Committee, Commission or Council on Aging action under applicable municipal
code prior to final action by the Council, as distinguished from advisory recommendations, will be
referred to the respective body prior to any final Council action. The City Council, by motion, may refer
any other item to be placed on an agenda seeking a recommendation from the respective Committee,
Commission, or Council on Aging.
4. The department liaison shall submit items for the agenda and supporting documentation to the Clerk's
Office one week prior to a meeting, no later than 2:00 p.m. The Clerk's Office will compile meeting
material and distribute. The Planning & Zoning Commission is exempt from this requirement as the
Planning Department advertises, compiles meeting material and distributes for its commission.
5. Rules of Order: Pursuant to KMC 1.15.120(b) and KMC 1.90.050(c), in all matters of parliamentary
procedure, Robert's Rules of Order, as revised shall be applicable and govern all meetings, except as
specified in KMC 1.15.060 (Motions), KMC 1.15.100 (Speaking), and KMC 1.15.110 (Voting).
6. Quorum: No meeting may proceed in the absence of a quorum, i.e. a quorum is more than one-half of
the board/commission (quorum of the whole).
7. Motion: Pursuant to KMC 1.15.060(k), all motions require a second. A majority of votes is required to
pass a motion.
8. Speaking: In a meeting, members should be recognized by the Chair before speaking.
9. When is it a Meeting: If any public business is discussed collectively by four or a majority of members of
one body.
10. Representation of the body: Members of a City of Kenai Board, Commission, Committee or Council on
Aging may only speak on behalf of the body when approved to do so by a majority vote of the body; at
which time their basic responsibility is to carry out the body’s directives identified within the approved
motion.
G. Council Participation
1. Any Council Member may attend a meeting or work session of any Commission, Committee or the Council
on Aging; however, no more than three Council Members may attend any one meeting without additional
public notice.
2. Only the Council Liaison to the respective, Commission, Committee or Council on Aging may speak on
behalf of the Council to the relevant body if approved to do so by a majority vote of the City Council.
Participation of the Liaison at Commission, Committee and Council on Aging meetings is limited to
updating the body on the actions of the Council and reporting back to the Council the actions of the
Commission, Committee or Council on Aging. The Liaison is a non-voting member and may not
participate in the debate of an advisory body.
3. Participation by Council Members (acting as a Council Member) other than the Liaison should be limited
to ONE Council Member who is a sponsor of a legislative item to be considered for recommendation
from the advisory body. The sponsors participation should be limited to three-minute testimony and
answering questions from the body. The sponsor of the legislation may not participate in debate of the
advisory body. When speaking to the advisory body as the legislate sponsor the following additional
rules apply:
a. The legislative sponsor will not testify from the Dais, testimony from the sponsor shall be made from
the area designated for public comment.
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b.If the legislative sponsor is the Liaison to the advisory body, the legislative sponsor will remove
themselves from the dais and seat themselves in the public area of the chambers. The legislative
sponsor will remain in the public seating area during the discussion, debate and voting on the
legislative item in which they sponsored.
4.Exception: Council Members may fully participate in any joint work session or other meeting with a
Commission, Committee, or the Council on Aging when it has been noticed that the City Council will be
in attendance, or there has been a specific delegation of authority by the Council for a member(s) to
represent the Council.
_______________________________________________
Brian Gabriel Sr., Mayor
ATTEST:
________________________________________________
Shellie Saner, MMC, City Clerk
Policy History: Action Approval on 08-04-2004; R2017-24; R2018-19; 2019-03; 2023-26
Note: Between 2004 and 2017 other amendments to the policy were made through the action approval process.
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